New Employee Orientation Meeting Welcome to the New Employee Orientation Meeting A d i s t r i c t o f e x c e l l i n g s c h o o l s

Introductions Please Introduce Yourself By: Position School/Department Prior Experience A d i s t r i c t o f e x c e l l i n g s c h o o l s

About Kyrene Celebrating 122 years of education! Founded in 1888 25 schools + Casa Vida 18,000 students 2500+ employees A d i s t r i c t o f e x c e l l i n g s c h o o l s

Kyrene’s 3 Divisions Superintendent Support Services Educational Services Human Resource Services A d i s t r i c t o f e x c e l l i n g s c h o o l s 4

Kyrene Regional Model Akimel A-al Altadena Estrella Cerritos Lagos Monte Vista Milenio Sierra Centennial Pueblo Colina Mariposa Esperanza Mirada Lomas Paloma Manitas Aprende KMS Brisas Ninos Cielo Norte Sureno Waggoner A d i s t r i c t o f e x c e l l i n g s c h o o l s 6

Kyrene Customer Service Model Human Resources Regional Specialists   Jena Brandon Employment Specialist - Akimel A-al Region - Altadena Region - Centennial Region 480-783-4171 Tracy Preslaski Aprende Region KMS Region Pueblo Region 480-783-4014 Jolene Perez District Office /Transportation / Facilities / Warehouse Employee Relations - Leave of Absences 480-783-4016 Mel Allbright Substitutes 480-783-4006 Anthony Walker Community Education Print Shop 480-783-4059 Kris Hodgkins Administrators 480-783-4015 A d i s t r i c t o f e x c e l l i n g s c h o o l s

Payroll Contacts A d i s t r i c t o f e x c e l l i n g s c h o o l s   Ann Moxley Payroll Technician - Aprende Region Kyrene MS Region - Substitutes N-S 480-783-4025 Sue Spadafore Payroll Technician - Centennial Region - Pueblo Region - Substitutes T-Z 480-783-4023 Tamara Hess Payroll Technician - District Office Employees (1st Floor) - Akimel Region - Altadena Region 480-783-4019 Glenda Hatt Payroll Specialist - District Office Employees (2nd Floor) Substitutes A-M Transportation 480-783-4021 Gale Lewis Payroll Specialist - PAR Processing - Kids Club 480-783-4046 A d i s t r i c t o f e x c e l l i n g s c h o o l s 8

Technology Help Desk – 480-783-4277 Technology Department - Site Assignments 2011 - 2012 Sr. User Support Technicians (Techs) Educational Technology Specialsts (Edtechs) Regional Site Assignments Elem School Assignments Middle School Assignments   Akimel A-al Altadena Aprende Jacinta Sorgel Michelle Fahy Lomas KMS Sue Heintz Manny Bernal Kris Bigham Ninos Estrella Cerritos Brisas Norte Centennial Lagos Monte Vista Cielo Waggoner Milenio Sierra Sureno Stephanie Leake Liza Richards Pueblo Steve Crudup Ryan Weed Carey Mooring Colina Mariposa Esperanza Mirada Paloma Kathy Grams Manitas District Office Ana Lappegard Gina Meade Technology Help Desk – 480-783-4277 A d i s t r i c t o f e x c e l l i n g s c h o o l s 9

Employee Associations Kyrene Communications The Insider The Communicator Kyrene email Employee Associations Leadership Bulletin HUMAN RESOURCES NEWSLETTER? A d i s t r i c t o f e x c e l l i n g s c h o o l s 10

This is the Kyrene homepage: www.kyrene.org Employment Employment Opportunities Information and Forms Benefit Information Substitute Information Employment Development Contact HR Staff Announcements Internal Links iVisions Portal Subfinder PGO/KIP A d i s t r i c t o f e x c e l l i n g s c h o o l s 11

Kyrene Email Access Microsoft Outlook Check email daily! First time log-in at work location Log-in & Password first initial and last name Prompt to change password Access from home through Kyrene Website after first time log-in Caution support staff about checking email during off work hours – FLSA Issues A d i s t r i c t o f e x c e l l i n g s c h o o l s

iVisions Employee Portal Go to Kyrene Home Page www.kyrene.org Click Employment Click Internal Links Click iVisions Self-Service Portal Upper right hand click Login Input Kyrene Six Digit ID # in User name and Password If you have difficulties logging in, please contact Technology Services at VisionsAdmin@kyrene.org A d i s t r i c t o f e x c e l l i n g s c h o o l s 13

Kronos Time Clock System All support staff employees and substitutes clock in and out using the Kronos Time Clock Employees clock in and out of work at a central location at their job site (including when they leave for lunch, if applicable) The time clock will auto calculate your work hours each week and will be electronically transferred to Kyrene’s payroll system Employee is responsible for reconciling missing time each week A d i s t r i c t o f e x c e l l i n g s c h o o l s

Fair Labor Standards Act (FLSA) Federal law establishes minimum wage, child labor standards, overtime pay and record-keeping which requires the accurate recording of exact hours worked Exempt and non-exempt (hourly) differences Non-exempt employees are not allowed to “donate” their time No overtime / no comp time currently in practice (Support Staff: Please see Meet & Confer regarding break language) A d i s t r i c t o f e x c e l l i n g s c h o o l s 15

Subfinder System Some new school-based employees must voice register with SubFinder before they can record an absence. Check with your supervisor to determine if your position requires a sub. Via the Internet: Via the Phone: Click Employment Click Internal Links Click SubFinder WebConnect Logon with Last Name (all lower case) and Password (Password is your 6 digit employee id number) www.kyrene.org If you 866-311-8437 Enter PIN, # PIN is your 6 digit employee id number Questions? Contact Mel Allbright at x 4006 or mallbright@kyrene.org A d i s t r i c t o f e x c e l l i n g s c h o o l s

SubFinder Absence Reporting For Some School-Based Staff All absences must be reported even if a sub is not needed All school-based personnel need to report their absences through SubFinder (not temporary employees) Absences should be reported as soon as possible. If less than 1 hour before job start time, please contact Sub Coordinator, Mel Allbright at (480) 783-4006 Only report your work hours. The system defaults to a full school day. If you are not a full time employee, specify your work hours. Absences must comply with Meet and Confer. Restricted day absences must be approved in writing and in advance. Support staff also must report absences through iVisions. Questions? Contact Mel Allbright at x4006 or mallbright@kyrene.org A d i s t r i c t o f e x c e l l i n g s c h o o l s

Mandatory Trainings Federal and State laws require that school district employees be trained on topics related to their employment and on subjects related to working with students.  The Kyrene School District is pleased to offer this training online for you to access by computer. Mandatory Training Modules cover important workplace issues such as Sexual Harassment, Mandatory Child Abuse Reporting, Discrimination, and Bloodborne Pathogens, among others Employee trainings are accessed through the iVisions Portal Employee Resources Employee Trainings 5 to10 minutes to complete each module Training Modules are completed by all employees annually during regular work hours www.kyrene.org 8 trainings? A d i s t r i c t o f e x c e l l i n g s c h o o l s

Leave of Absence For any absence period exceeding five (5) consecutive work days you must contact Human Resources to inquire about an authorized Leave of Absence. In order to prevent being “absent without leave” under Policy, you should also request a Leave of Absence for any period of time when: You do not accrue ACA in your position; You have exhausted all accrued ACA; or You do not have a sufficient ACA balance to cover the leave period For information online: Frequently Asked Questions (FAQ’s) To review and print the online: Request for Leave Packet If you have questions or would like to schedule an appointment, please contact Jolene Perez at x4016 or Karla Izzett at x4007 HUMAN RESOURCES NEWSLETTER? A d i s t r i c t o f e x c e l l i n g s c h o o l s

Sick Leave Bank All three employee groups offer a sick leave bank. One year of employment 32 hours of ACA accrued in order to donate a one-time donation of 8 hours Enrollment window is August-September For further information please contact your association representative Mike Williams – Co-President mwilli@kyrene.org Associations: KEA – Kyrene Educational Association (certified) KESPA – Kyrene Education Support Personnel Association (support) KAC – Kyrene Administrative Council (administrative) A d i s t r i c t o f e x c e l l i n g s c h o o l s

Tuition Reimbursement Support Staff Tuition Reimbursement & Incentive Credits* (for those employed by Kyrene for at least 12 months and assigned to a permanent position of at least 20 hours per week) Tuition reimbursement up to $2,500 per year for approved classes Incentive Credits (15 credits) per salary increase Please see Support Staff Meet and Confer *Depending on budget capacity www.kyrene.org MOVE SLIDE TO LATER IN THE PRESENTATION? A d i s t r i c t o f e x c e l l i n g s c h o o l s

BENEFIT ENROLLMENT PROCESS Benefit Information Packets www.kyrene.org Must log on to Employee iVisions Portal to enroll Must complete online new hire enrollment within 31 days of first day of work to have benefits Medical Allowance: 30 or more hours per week in eligible positions with medical plan election No medical coverage chosen = No Allowance School site employees 20 benefit deductions, 12 month employees 24 benefit deductions A d i s t r i c t o f e x c e l l i n g s c h o o l s

EMPLOYEE BENEFITS Life Events & Open Enrollment Mid-year changes allowed only for life events Life events = marriage, divorce, birth, adoption etc. proper documentation must be completed within 31 days of the life event effective date. Open enrollment – spring each year Open enrollment changes effective July 1st For Benefits Inquiries, please contact: Deb Spurgin - Assistant Director, Yvonne Long – Specialist Diane Waller – Technician (480) 783-4105 A d i s t r i c t o f e x c e l l i n g s c h o o l s

Benefit Plans Offered Medical - Unitedhealthcare – Standard, Premium, Health Savings EAP/Managed Behavioral Health Dental -Total Dental Administrators - Prepaid and PPO Vision – Avesis Short Term Disability – ASI Long Term Disability – Sedgwick, CMS, ASRS Basic and Voluntary Life - Standard Life Flexible Spending - BASIC FLEX – Medical & Dependent Care 403(b)/ 457(b) Accounts – ING A d i s t r i c t o f e x c e l l i n g s c h o o l s

Workers Compensation If injured on the job: Immediately notify your Supervisor (required) Complete two forms the Supervisors’ incident report and Employer’s Report of Industrial Injury Urgent Care - Ahwatukee Urgent Care, Chandler Blvd & 46th St. Emergency - Banner Desert or closest ER facility ACA time is used until claim is approved for lost time benefits, a portion of ACA may be restored If you have questions regarding workers compensation please contact the Benefits Department. A d i s t r i c t o f e x c e l l i n g s c h o o l s

Medicaid Some Instructional Assistants as well as _______________________________________________________________________ Some Instructional Assistants as well as Occupational, Physical and Speech therapists are all required to complete Medicaid paperwork each month Staff are expected to complete this during their regularly scheduled work day If you have any questions about Medicaid, please contact Kendra Barringer at x4020 A d i s t r i c t o f e x c e l l i n g s c h o o l s

Business Services Reminders _______________________________________________________________________ Reimbursement – There are no reimbursements All purchases must be made with an approved purchase order Cash Handling – Don’t do it! All monies collected must have a receipt issued (i.e., field trip fees, etc.) If you have any questions about Business Services, please contact Jackie Mattinen at x4093 A d i s t r i c t o f e x c e l l i n g s c h o o l s 27

Trip Reduction Program (TRP) Reduce air pollution and improve our quality of life by carpooling, vanpooling, taking the bus, riding your bike or walking! Kyrene participates in the Maricopa County Trip Reduction Program (TRP). Kyrene offers incentives! + A guaranteed ride home for any employee who uses an alternative mode to get to work in the event of illness, family emergency, or other unforeseen problems; + Monthly prize drawings for new and continuing alternative mode users. Please contact Paula Kolb at X4202 For bus information, please call Valley metro Transit Information at (602) 253-5000. A d i s t r i c t o f e x c e l l i n g s c h o o l s

Please contact us @ 480-783-4003 (main HR reception desk) Additional Questions? Please contact us @ 480-783-4003 (main HR reception desk) Please take a moment to fill out the survey and leave it on the table in the back. Support Staff only: If you are a Special Ed Assistant, please stay for the ESS Presentation A d i s t r i c t o f e x c e l l i n g s c h o o l s