CUSTOMIZING THE COLLEAGUE AAI Kami Jenks North Idaho College July 31, 2015 Information Technology Coeur d’Alene, Idaho

SESSION RULES OF ETIQUETTE  Please turn off you cell phone/pager  If you must leave the session early, please do so as discreetly as possible  Please avoid side conversation during the session Thank you for your cooperation! Coeur d’Alene, Idaho

INTRODUCTION  How North Idaho College customized the Colleague Admissions Application Interface  Provides tips & tricks from our implementation Coeur d’Alene, Idaho

SESSION AGENDA 1. AAI Environment 2. Online Admissions Applications 3. Admissions Office Web Application 4. Colleague 5. NIC Customizations 6. Reference Materials Coeur d’Alene, Idaho

AAI ENVIRONMENT Coeur d’Alene, Idaho

AAI ENVIRONMENT [Slide intentionally left blank] Coeur d’Alene, Idaho

ONLINE ADMISSIONS APPLICATIONS Coeur d’Alene, Idaho

ONLINE ADMISSIONS APPLICATIONS  Developed by:  Working with the Admissions Office  Using reference materials:  Common application  Colleague manual, “Using the Admissions Application Interface”  Admissions Application Interface Data Mapping File (Excel spreadsheet) Coeur d’Alene, Idaho

ONLINE ADMISSIONS APPLICATIONS  NIC has 3 online applications:  Degree  Dual Credit  Non-Degree  Data in dropdown lists corresponds to Colleague data (except for Start Term and Program of Study)  Data Orchestrator export from Colleague into NIC’s Data Mart  Data Mart feeds SQL database with data for dropdown lists  Helps avoid errors during the Colleague Import Process  Demo of Dual Credit application Coeur d’Alene, Idaho

ADMISSIONS OFFICE WEB APPLICATION Coeur d’Alene, Idaho

ADMISSIONS OFFICE WEB APPLICATION  Developed by working with the Admissions Office  Application has authentication & authorization Coeur d’Alene, Idaho

ADMISSIONS OFFICE WEB APPLICATION  Allows the Admissions Office to:  Process applications submitted online  Determine residency  Add CEEB Code for institution – VERY IMPORTANT!  Include/exclude applications from upload files  Create upload files for Colleague (Summary, Main, Institutions Attended)  Manage data relevant to the online applications  Start Terms  Programs of Study  Perform File Maintenance  Demo of Admissions Office Web application Coeur d’Alene, Idaho

COLLEAGUE Coeur d’Alene, Idaho

COLLEAGUE  The Admissions Application Interface is an optional, purchased module  ELF Process  Setup  AIFS screen  AIPS screen  Importing Data into Colleague – 3 Steps  FTP Process  Populating Intermediate Files  Populating Colleague Files  Demo of Colleague File Import (EAPP screen) Coeur d’Alene, Idaho

NIC CUSTOMIZATIONS Coeur d’Alene, Idaho

NIC CUSTOMIZATIONS  Added ALTID to ELF Specification  Ties institution record to the main record as well as to the non- Colleague, SQL database record  Included in upload files (last entry in each record for main and institutions attended files)  Answernet 7221 (was 5151) – Modify Duplicate Record Merge Criteria Coeur d’Alene, Idaho

REFERENCE MATERIALS Coeur d’Alene, Idaho

REFERENCE MATERIALS  Colleague AAI Manual – “Using the Admissions Application Interface Reissued Manual as of November 21, 2011”  Download from Ellucian Hub  Search for Colleague AAI  Admissions Application Interface Data Mapping File (Excel spreadsheet)  Download from clients.datatel.com (as of July 21, 2015)  AF4F0002A /AAImapping.xls AF4F0002A /AAImapping.xls  Does not include mappings for IPEDS (Ethnicity & Race) – See Answernet Updates to Using the Admissions Application Interface Coeur d’Alene, Idaho

SESSION SUMMARY  The Colleague Admissions Application Interface is an optional, purchased module  Use Colleague data (Code Tables and Code Files) in online applications to avoid import errors  Include CEEB Code if importing institutions attended Coeur d’Alene, Idaho

QUESTIONS & ANSWERS Coeur d’Alene, Idaho

THANK YOU! Kami Jenks Coeur d’Alene, Idaho