Girl Scouts of Northern California 1 Event Manager Course Girl Scouts of Northern California MANAGER

Girl Scouts of Northern California 2 Event Manager: Agenda The Cast The Script Publicity Box Office Reviews MANAGER

Girl Scouts of Northern California 3 Purpose of Events Leadership + Fun Definition of “event” Course requirements

Girl Scouts of Northern California 4 Transforming Leadership: Ensuring Quality Program Download from GSUSA website (8.3 MB) Purchase from GSUSA online shop ($9.95) Learn more: Girl Scout Program online course

Girl Scouts of Northern California 5 15 GIRL SCOUT LEADERSHIP EXPERIENCE OUTCOMES Girls develop a strong sense of self Girls develop positive values Girls gain practical life skills Girls seek challenges in the world Girls develop critical thinking Girls develop healthy relationships Girls promote cooperation and team building Girls can resolve conflicts Girls advance diversity in a multicultural world Girls feel connected to their communities, locally and globally Take Action Girls can identify community needs Girls are resourceful problem solvers Girls advocate for themselves and others, locally and globally Girls educate and inspire others to act Girls feel empowered to make a difference in the world Leadership Connect Discover 15 Leadership Outcomes

Girl Scouts of Northern California 6 The Cast: Event Manager Motivate Delegate Recruit Budget Safety MANAGER

Girl Scouts of Northern California 7 Building an Event Committee Registrar Program Publicity Safety Food

Girl Scouts of Northern California 8 Partnering With Girls Leadership Role Model Recognition Fun Skills

Girl Scouts of Northern California 9 Event Committee Best Practices Open to ideas Training staff Team Building Timeline Recognize

Girl Scouts of Northern California 10 Procedures for First Aider Health & Safety Plan for Activities &Events Health Log Emergency Plan Girl Scout First Aider Training Council Resource Guide

Girl Scouts of Northern California 11 The Script: Event Checklist

Girl Scouts of Northern California 12 Budget Worksheet Fixed costs: Mailing flyer $30 Site Rental $200 Thank Yous $25 Special event insurance $5 Other Misc $100 Variable costs: 10 cents: mailing confirms 10 cents: printing confirms $1 other printing for passports Minimum 100, Best guess 200, Maximum 300

Girl Scouts of Northern California 13 Financial Report for Events File with service unit before and after event

Girl Scouts of Northern California 14 Event Notification & Report Form

Girl Scouts of Northern California 15 Event Notification & Report Form Contact Info About the Event Finances Girl Leadership Forms & Procedures Special Requirements

Girl Scouts of Northern California 16 Event Notification & Report Form Contact Info About the Event Finances Forms & Procedures Special Requirements Girl Scout Leadership Experience

Girl Scouts of Northern California 17 Site Considerations Council Resource Guide: Volunteer Essentials

Girl Scouts of Northern California 18 Contracts & Insurance What is a contract? Whenever “Girl Scouts” are legally responsible to pay money or perform some action Council staff are here to support and help you

Girl Scouts of Northern California 19 Establishing the Event Schedule Timing Sequencing

Girl Scouts of Northern California 20 Safety: Our #1 Concern Council Resource Guide: Volunteer Essentials

Girl Scouts of Northern California 21 Emergency Plans Emergency Procedures Emergency Cards

Girl Scouts of Northern California 22 Publicity: Effective Flyers Promote your event Have all the important information

Girl Scouts of Northern California 23 Promoting Your Event

Girl Scouts of Northern California 24 Box Office: Registration

Girl Scouts of Northern California 25 Permission Statements Participation Photo Release Medical TreatmentMembership

Girl Scouts of Northern California 26 Event Rosters Individual rosters must be maintained for every event Participants sign in as they arrive When girls participate with their troops: Troops turn in individual rosters before event or at check-in Group roster maintained

Girl Scouts of Northern California 27 Reviews: Event Evaluations Girls Adults Event Staff Event Committee

Girl Scouts of Northern California 28 After Your Event Event Binder Committee Wrap-Up Finances Reporting Miscellaneous

Girl Scouts of Northern California 29 We appreciate your comments & suggestions Please take the time to fill out your evaluation found in the back of your participant notebook Course Evaluation