Federal Geographic Data Committee: Coordination Group Meeting Proposal: FGDC Annual Planning Process & Monthly Performance Management Reviews Submitted by: Jeffrey Booth Department of Homeland Security Director, Geospatial Management Office March 3, 2009

2 FGDC Planning Process Proposal: Who, What, When, Where, How & Why WHO: FGDC Gov FTE - Coord Group, Sub/Workgroups, GLoB Tasks Lead, Secretariat WHAT: Establish FGDC work planning and performance management review process to execute the consensus driven priorities of the FGDC WHEN: within 6 weeks, ~ April 15, 2009 WHERE: Off site facility within 50 miles of DC HOW: Consistent and effective Work Plan review template, briefing, discussion & vote 1. Annual 2-Day Off-site to review, determine and approve priority activities GLoB Workgroups FGDC Working Groups FGDC Theme Subcommittee FGDC Secretariat functions 2. Monthly Performance Reviews (PMRs) at Coordination Group Scope Milestone / Deliverables Budget WHY: Establish relevance of FGDC activities and provide transparency to stakeholders

3 FGDC Planning Process Proposal: Why WHY: Establish relevance of FGDC activities and provide transparency to stakeholders 1. FGDC - 32 member Organization 2. NSGIC 3. NGAC 4. Industry Common Solution & Target Architecture (CSTA) August 2006 = 2 ½ Years 1. GLoB Workgroups = ROI ? …and at What Co$t ? 2. FGDC Working Groups = Work Plans? Alignment to CSTA? 3. FGDC Theme Subcommittee = content standards and community involvement? 4. FGDC Secretariat functions = how aligned & prioritized? Annual Planning & Monthly PMRs at Coordination Group 1. Rebaseline business plans and ensure focus upon relevant priorities 2. Review Budget / Milestone / Deliverables to ensure cost effectiveness 3. Assess & prioritize Federal & contractor staff resources 4. Open & transparent to entire NSDI stakeholder community

4 CSTA Transition Activities: August 2006

5 CSTA: Enhanced Governance FGDC Coordination Group: “The FGDC Coordination Group is accountable to, and reports to the FGDC Steering Committee and serves as a coordination board for the operational-level interagency management authority responsible for facilitating OMB Circular A-16 related activities, the implementation of the NSDI, and the execution of the Geospatial LoB. Coordination Group member representation and alternate are appointed by each FGDC Steering Committee member. The Coordination Group is chaired and co- chaired by agency members on a rotating annual basis. The Coordination Group shall serve as the operational management oversight body for the effective and efficient prioritization, execution, and administration of the Geospatial LoB, its tasks, milestones, and deliverables as directed and approved by the FGDC Steering Committee. The Coordination Group will provide management direction to the FGDC Secretariat for the execution of the Geospatial LoB.” - Common Solution and Target Architecture August 7, 2006 Measurement IndicatorBaseline Complete realignment of FGDC Steering Committee and Coordination Group 12/31/ Performance Information Table Draft FGDC Coordination Committee CharterMarch 2008

6 FGDC Operational Structure* * No longer current nor reflects current need?

GLoB Workgroups Geospatial LoB Workgroups* 1.Joint Business Case - Aligns the Joint Business Case (Exhibit 300) to the Geospatial LoB including: agency contributions, tasks, and task modifications. 2.Performance Management - Provides the mechanism for reporting and accountability within the Geospatial LoB to foster the completion of objectives. 3.Grants and Contracts - Develops common grants language for geospatial information and services as well as for Federal geospatial contracts. 4.Common Services - Evaluates and expands cross-agency procurement opportunities related to geospatial services and data sharing. 5.Lifecycle Management - Evaluates existing geospatial data lifecycle frameworks and develops standard processes for improved lifecycle management. 6.Geo-Enabled Business - Assist federal program managers and executives to identify their geo-enabled business needs, capabilities and opportunities. 7.Technical Architecture - Develops geospatial requirements and recommendations for technology and telecommunications infrastructure. * Communications Workgroup?

8 FGDC Secretariat Support Structure 1. Staff Director 2. Deputy Staff Director 3. Program Assistant 4. Clearinghouse Coordinator 5. FGDC Interagency Liaison 6. Framework & Cooperating States Coordinator 7. Metadata Coordinator 8. Standards Coordinator 9. Training & Education / Tribal Liaison Coordinator 10. NSDI CAP Coordinator 11. Webmaster 12. Program Analyst 13. Geospatial LoB Program Manager 14. ? FGDC Secretariat 1. Established to support the FGDC and the NSDI? How justified? 2. Exhibit 300 or 53? vs. GLoB 300? 3. Budget & Staff? 4. How are Federal support activities vetted & prioritized?

9 Proposed Next Steps 1.2 Day Off-Site to rebaseline & establish 2009 priorities 2.GLoB Contract Review & Status: 2 ½ year summary (TEMPLATE = Tasks, $, ODCs, Travel, OH, FTEs, Deliverables…) 3.10 Minute briefing TEMPLATE for each Federal Lead: 1.GLoB Tasks 2.FGDC Subcommittees 3.FGDC Working Group 4.FGDC Secretariat tasks 4. FGDC Coordination Group Charter Approval 1.Chair & Co-Chair election 5. Coordination Group PMR TEMPLATE approval 1.Schedule of monthly PMRs (est. ~ 3-4/month) 6. Communication / Transparency: website, blog & new strategic direction…