Systems Performance Review & Improvement (SPR&I) Training Oregon Department of Education Fall 2007

Training Overview Please sure to sign in – include what district/program you are representing Please sure to sign in – include what district/program you are representing You should have a packet of handouts (EI/ECSE or school age) and today’s agenda You should have a packet of handouts (EI/ECSE or school age) and today’s agenda Introductions Introductions Agenda review (today and tomorrow) Agenda review (today and tomorrow)

Agenda Day 1 Day 1 General supervision overview General supervision overview Data: Timely & accurate, uses Data: Timely & accurate, uses Final determinations: School age and EI- ECSE - breakout Final determinations: School age and EI- ECSE - breakout Compliance: Correction of noncompliance and policies procedures update Compliance: Correction of noncompliance and policies procedures update Transition Transition Day 2 Day 2 Updates Updates Transition continued Transition continued Comprehensive file review and personalized technical assistance Comprehensive file review and personalized technical assistance

State Performance Plan Policies, Procedures, and Effective Implementation Data on Processes and Results Targeted Technical Assistance & Professional Development Effective Dispute Resolution Integrated Monitoring Activities Improvement, Correction, Incentives & Sanctions Components of General Supervision: District perspective Fiscal Management

State Performance Plan  Consists of compliance and performance indicators covering parts B (20) and C 14) of IDEA  Implementation of the SPP leads to improved results  Reporting is critical to ensuring accountability to the public  The SPP is the blueprint for systems change State Performance Plan

Policies, Procedures & Effective Implementation  Need to be aligned with IDEA  Can use ODE or OSBA versions  Need to have methods to detect noncompliance and ensure correction of noncompliance (SPR&I)  Program improvement through strategic planning and training Policies, Procedures & Effective Implementation

Effective Dispute Resolution  Are timely  Track issues  Inform improvement activities  Should influence process  Determine that parents and families and students understand their rights, especially in cases where there are few or no complaints, hearings, or other resolutions Effective Dispute Resolution

Data on Processes & Results  Collection Multiple data submissions SPR&I - PCR and KPI  Examination and analyses Areas of concern (thresholds) Analysis of related indicators (worksheets)  Reporting LEA Performance compared to state targets (Special Education Report Card)  Status determination 4 categories (same as for states) Enforcement activities  Improvement Data are used to plan and revise activities (single file corrections and trainings for systemic change) Data on Processes & Results

Integrated Monitoring Activities  Investigation related to noncompliance  Activities include continuous examination of process for compliance and performance (file reviews)  Need to show evidence of correction and improvement  Technical assistance and professional development support improvement and correction Integrated Monitoring Activities

Targeted Technical Assistance & Professional Development  Directly connected to the SPR&I and improvement activities  Provided to correct noncompliance and improve results  Measure effectiveness of implementation  Distribute promising practices and evidence based practices to local schools/programs Targeted T/A & Prof Dev

Improvement, Correction, Incentives & Sanctions  Ensure timely correction of noncompliance  Improvement planning to meet key performance targets  Corrective action planning and follow- up tracking of correction and improvement  Impacts the annual determination of districts/programs  Incentives? Sanctions? Improvement & Correction, Incentives & Sanctions

Fiscal Management  Funds distributed in accordance with federal requirements  Funds are used in accordance with federal and state requirements  States provide oversight on the use of funds  Funds are aligned to problem areas in the SPP/APR Fiscal Management

Describing a ‘System’ of General Supervision Problems in Description Equating general supervision as only being monitored Equating general supervision as only being monitored Viewing administration as a collection of separate and isolated functions Viewing administration as a collection of separate and isolated functions Defining accountability as an event rather than a ‘state’ and process Defining accountability as an event rather than a ‘state’ and process Others? Others?

Discussion Take five – ten minutes to discuss with your team: Take five – ten minutes to discuss with your team: How comprehensive is your current system? How comprehensive is your current system? What are the strengths – weaknesses? What are the strengths – weaknesses? What are specific challenges you face? What are specific challenges you face? What have you done to overcome those challenges? What have you done to overcome those challenges?

State Performance Plan Policies, Procedures, and Effective Implementation Data on Processes and Results Targeted Technical Assistance & Professional Development Effective Dispute Resolution Integrated Monitoring Activities Improvement, Correction, Incentives & Sanctions General Supervision - State integrated system Fiscal Management

The components Each of the Big 8 is required by IDEA and the General Education Provisions Act ( GEPA) Each of the Big 8 is required by IDEA and the General Education Provisions Act ( GEPA) ODE has established an integrated system to assist districts/programs (SPR&I – focused monitoring/assistance) ODE has established an integrated system to assist districts/programs (SPR&I – focused monitoring/assistance) System is continuously being updated based on OSEP directives and ODE refinements (district feedback) System is continuously being updated based on OSEP directives and ODE refinements (district feedback) Understanding system and updates is crucial for ongoing compliance and improved outcomes Understanding system and updates is crucial for ongoing compliance and improved outcomes

Why an “Integrated System”?  General Supervision system must be accountable for:  improving educational results and functional outcomes  ensuring that public agencies meet program requirements  To be effective, components must  connect  interact  articulate  inform each other

Integration of Big 8 Components 1. State Performance Plan (SPP) 2. Policies, Procedures, and Effective Implementation 3. Data on Processes and Results 4. Targeted Technical Assistance and Professional Development 5. Effective Dispute Resolution 6. Integrated Monitoring Activities 7. Improvement, Correction, Incentives and Sanctions 8. Fiscal Management

State Performance Plan Policies, Procedures, and Effective Implementation Data on Processes and Results Targeted T/A & Professional Development Effective Dispute Resolution Integrated Monitoring Activities Improvement, Correction, Incentives & Sanctions Fiscal Manage- ment What is ‘System ?’

State Performance Plan Blueprint for systems change Blueprint for systems change All other components must be integrated with SPP All other components must be integrated with SPP

SPP- Part C Indicator 1: Timely Service Delivery Indicator 2: Settings Indicator 3: Child Outcomes Indicator 4: Family Outcomes Indicator 5: Child Find Birth -1 Indicator 6: Child Find Birth - 3 Indicator 7: Timeliness of IFSP Indicator 8: Early Childhood Transition Indicator 9: Part C Monitoring System Indicator 10: Administrative Complaints

SPP - Part C cont’d Indicator 11: Due Process Hearings Indicator 12: Resolution Agreements Indicator 13: Mediations Indicator 14: Data Accuracy

SPP – Part B Indicator 1: Graduation Indicator 2: Dropout Indicator 3: Statewide Assessment Indicator 4: Suspension/Expulsion Indicator 5: LRE Placement Indicator 6: Preschool Settings Indicator 7: Preschool Skills Indicator 8: Parent Involvement Indicator 9: Disproportionate Rep. in Sped Indicator 10: Disproportionate Rep. in specific disability category

SPP – Part B cont’d Indicator 11: Child Find Indicator 12: Part C to B Transition Indicator 13: Secondary Transition w/IEP Goals Indicator 14: Secondary Transition/Post School Outcomes Indicator 15: Monitoring, Complaints & Hearings Indicator 16: Written Complaints Indicator 17: Due Process Hearings Indicator 18: Hearing Requests that went to Resolution Indicator 19: Mediations Indicator 20: Timeliness of State Reported Data & Reports

Public Reporting Make the state’s performance plan available through public means, including by posting on the state educational agency’s (SEA’s) website, distribution to the media, and distribution through public agencies atives/idea/spp_apr2005.doc atives/idea/spp_apr2005.doc

SPP years and corresponding APR due dates – February – due February – due February – due February – due February – due February 2012

Policies, Procedures and Effective Implementation Aligned with IDEA Aligned with IDEA District/program policies and procedures aligned with state District/program policies and procedures aligned with state District/program policies and procedures designed and implemented to improve results District/program policies and procedures designed and implemented to improve results District/program policies and procedures personnel adequately prepared District/program policies and procedures personnel adequately prepared Establish and maintain specifications for highly qualified personnel Establish and maintain specifications for highly qualified personnel State and districts/programs have written policies and procedures in place, including assurances (April 08) State and districts/programs have written policies and procedures in place, including assurances (April 08) Required memoranda of understanding (MOUs) in place and current Required memoranda of understanding (MOUs) in place and current

Data on Processes and Results Collection and verification Collection and verification Dispute resolution Dispute resolution Previous monitoring efforts (SPR&I database & onsite visits) Previous monitoring efforts (SPR&I database & onsite visits) Examination and analyses Examination and analyses Areas of concern across the state Areas of concern across the state Clusters of related indicators (FAPE, LRE, Disproportionality) Clusters of related indicators (FAPE, LRE, Disproportionality) Reporting Reporting Annual Performance Report (APR) Annual Performance Report (APR) LEA performance against state targets (Special Education Report Card) LEA performance against state targets (Special Education Report Card) Annual status determination for each district/program (final determinations) Annual status determination for each district/program (final determinations) Improvement Improvement Data are used to plan and revise activities Data are used to plan and revise activities

Integrated Monitoring Activities Activities include continuous examination of performance for compliance and results Activities include continuous examination of performance for compliance and results Written reports (APR) specify evidence of correction and improvement Written reports (APR) specify evidence of correction and improvement Internal and external TA and professional development support improvement and correction Internal and external TA and professional development support improvement and correction

Monitoring Priority Areas  Provision of a free appropriate public education (FAPE) in the least restrictive environment (LRE)  State exercise of general supervision, including child find, effective monitoring, the use of resolution meetings, mediation, and a system of transition services as defined in § and in 20 U.S.C. 1437(a)(9)  Disproportionate representation of racial and ethnic groups in special education and related services, to the extent the representation is the result of inappropriate identification

Oregon’s SPR&I System Provides accountability for enforcing federal and state regulations and ensuring continuous improvement Provides accountability for enforcing federal and state regulations and ensuring continuous improvement Focuses of procedural compliance and key performance indicators from IDEA and Oregon’s SPP Focuses of procedural compliance and key performance indicators from IDEA and Oregon’s SPP Facilitates the collection and analysis of data, reporting, and improvement planning for state, districts and programs Facilitates the collection and analysis of data, reporting, and improvement planning for state, districts and programs Provides ODE with a mechanism to review district/program policies, procedures, and process for meeting the IDEA 2004 requirements Provides ODE with a mechanism to review district/program policies, procedures, and process for meeting the IDEA 2004 requirements

SPR&I Activities Small sub grants are distributed each summer to help facilitate attendance of key personnel at required trainings. Small sub grants are distributed each summer to help facilitate attendance of key personnel at required trainings. Trainings consist of: Trainings consist of: Updates to special education general supervision and SPR&I system Updates to special education general supervision and SPR&I system Themes districts/programs had difficulty with during the previous year Themes districts/programs had difficulty with during the previous year Comprehensive file review process Comprehensive file review process

SPR&I Activities cont’d Procedural compliance review (PCR) Procedural compliance review (PCR) ODE randomly selects (by age and disability type) files based on SECC ODE randomly selects (by age and disability type) files based on SECC Charter schools, unique programs and EI/ECSE are included Charter schools, unique programs and EI/ECSE are included Districts/programs review files (targeted- comprehensive) and submit procedural compliance data within SPR&I system Districts/programs review files (targeted- comprehensive) and submit procedural compliance data within SPR&I system Compliance also includes complaints and due process hearings Compliance also includes complaints and due process hearings

SPR&I Activities cont’d Procedural compliance indicators (PCR) verification Procedural compliance indicators (PCR) verification ODE conducts verification of district/program compliance data and determines noncompliance to be corrected within established timelines ODE conducts verification of district/program compliance data and determines noncompliance to be corrected within established timelines May require district/program to submit files they review, or additional files as part of this process May require district/program to submit files they review, or additional files as part of this process Analysis of key performance indicators (KPI) Analysis of key performance indicators (KPI) ODE reports through SPR&I district/program performance against state and federally set targets identified in SPP ODE reports through SPR&I district/program performance against state and federally set targets identified in SPP Districts/programs not meeting targets are flagged for further analysis (worksheets) Districts/programs not meeting targets are flagged for further analysis (worksheets)

SPR&I Activities cont’d Improvement planning, implementation and reporting Improvement planning, implementation and reporting Districts/programs use SPR&I system to identify improvement activities using data-based decision making Districts/programs use SPR&I system to identify improvement activities using data-based decision making Improvement plans should be based on PCR and KPI results, and include individual file corrections and professional development for staff Improvement plans should be based on PCR and KPI results, and include individual file corrections and professional development for staff

SPR&I Activities cont’d Final Determinations Final Determinations FFY 2005 based on noncompliance identified in that was not corrected within one year FFY 2005 based on noncompliance identified in that was not corrected within one year Also included timely and accurate submission of data (PCR) Also included timely and accurate submission of data (PCR) Did not include key performance indicators this time Did not include key performance indicators this time Key performance indicator compliance and timely/accurate status was identified (located on your district summary sheet) - may be included next year Key performance indicator compliance and timely/accurate status was identified (located on your district summary sheet) - may be included next year

Take Aways IDEA 2004 includes parallel federal and state accountability provisions IDEA 2004 includes parallel federal and state accountability provisions OSEP review of states’ APRs OSEP review of states’ APRs States’ analysis of and reporting on district/program performance against SPP targets States’ analysis of and reporting on district/program performance against SPP targets Primary focus of federal and state monitoring activities are on Primary focus of federal and state monitoring activities are on Improving educational results and functional outcomes Improving educational results and functional outcomes Ensuring requirements of Part B and C are met Ensuring requirements of Part B and C are met

It’s about Better Results