1. Special Education Data In the Era of Accountability & District Improvement Steve Smith ODE IDEA Data Manager Fall 2007

2. Steve Smith, ODE IDEA Data Manager2 Know where to find essential information regarding ODE data collections Understand the relationship between data collected by ODE and their use in federal, state, and public reporting Understand how ODE data collections interface w/ SPR&I reports Understand how SPR&I reports relate to each other and can aid in data analysis & program improvement Objectives

3. Fall 2007 Steve Smith, ODE IDEA Data Manager3 Overview Schedule of Due Dates IDEA State Reported Data - 618 SPP/APR Data Special Education Report Card SPR&I Reports Determinations Fiscal Data/Reports Questions

4. Fall 2007 Steve Smith, ODE IDEA Data Manager4 Schedule of Due Dates Location: https://district.ode.state.or.us/apps/info/ Important Information: Open & Close Dates Audience Collection Description (hyperlink) Contact Person (e-mail & phone)

5. Fall 2007 Steve Smith, ODE IDEA Data Manager5 Schedule of Due Dates Special Education Collections (sorted by “open” date) Early Intervening Services (EIS) 06-07 EI-ECSE Monthly Child Count 07-08 Private School Enrollment 07-08 Post School Outcomes: Exit Interviews 07-08 High Cost Disability 06-07 December Special Education Child Count (SECC) 07-08 Extended Assessments (M, R, S, W) 07-08 Post School Outcomes: 1 yr. Follow-up 07-08 June Special Education Exit Collection 07-08 Special Ed Pre-Kindergarten Student 07-08 IDEA Annual Application for Federal Funds 08-09 Special Ed Child Find (Indicator 11) 07-08

6. Fall 2007 Steve Smith, ODE IDEA Data Manager6 Schedule of Due Dates Non Special Education Collections (sorted by “open” date) SSID Early Leavers 06-07 Fall Student Membership 07-08 Free and Reduced Lunch 07-08 Second Quarter ADM 07-08 Staff Position 07-08 Spring Student Membership 07-08 Discipline Incidents 07-08 Annual ADM 07-08 High School Completers 07-08

7. Fall 2007 Steve Smith, ODE IDEA Data Manager7 Data Collection Listservs Special Education Data Collection Listserv e-mail claire.kemmerer@state.or.usclaire.kemmerer@state.or.us Data Collection Committee and/or IT Managers Listserv e-mail sabrina.ganoe@state.or.ussabrina.ganoe@state.or.us Agency Information Form http://www.ode.state.or.us/search/page/?id=47 Submit anytime there is a change!

8. Fall 2007 Steve Smith, ODE IDEA Data Manager8 IDEA State Reported Data (618) Part B Child Count (2/1) Personnel (11/1) Implementation of FAPE (2/1) Exiting (11/1) Discipline (11/1) State Assessments (2/1) Dispute Resolution (11/1) Part C Infant & Toddler Count (2/1) Program Settings (2/1) Exiting (11/1) Dispute Resolution (11/1) http://www.ode.state.or. us/search/page/?id=903 http://www.ode.state.or. us/search/page/?id=903

9. Fall 2007 Steve Smith, ODE IDEA Data Manager9 Data Sources for 618 Data Part B Child Count (2/1) Personnel (11/1) Implementation of FAPE (2/1) Exiting (11/1) Discipline (11/1) State Assessments (2/1) Dispute Resolution (11/1) ODE Collection SECC Staff Position SECC June Special Education Exit SET & SECC Assessments, Spring Membership, SECC Dispute Resolution Database

10. Fall 2007 Steve Smith, ODE IDEA Data Manager10 Data Sources for 618 Data Part C Infant & Toddler Count (2/1) Program Settings (2/1) Exiting (11/1) Dispute Resolution (11/1) ODE Collection SECC June Special Education Exit Dispute Resolution Database

11. Fall 2007 Steve Smith, ODE IDEA Data Manager11 SPP/APR Data State Performance Plan (SPP) Six year state level plan 20 indicators for Part B 14 indicators for Part C Heavy emphasis on timely & accurate data Oregon’s plan located at: http://www.ode.state.or.us/search/results/?id= 260 http://www.ode.state.or.us/search/results/?id= 260 Annual Performance Report (APR) Annual report of progress toward targets Identical indicators to SPP Heavy emphasis on timely & accurate data “Trees of Influence” http://www.rrfcnetwo rk.org/content/view/2 41/344/ http://www.rrfcnetwo rk.org/content/view/2 41/344/

12. Fall 2007 Steve Smith, ODE IDEA Data Manager12 IDEA Purpose (d)(1)(A) to ensure that all children with disabilities have available to them a free appropriate public education that emphasizes special education and related services designed to meet their unique needs and prepare them for further education, employment and independent living. 34 CFR §300.1(a) SPP/APR

13. Fall 2007 Steve Smith, ODE IDEA Data Manager13 an Accountability Mechanism and a Blue Print for Improvement SPP/APR

14. Fall 2007 Steve Smith, ODE IDEA Data Manager14 External Impacts to Educational systems… SPP/APR

15. Fall 2007 Steve Smith, ODE IDEA Data Manager15 SPP/APR - Part C Steve Smith, ODE IDEA Data Manager August 2007 Technology * Economics * Political Systems * Environment * Social Issues 9, 10, 11, 12, 13,and 14. Effective General Supervision Indicator 1: IFSPs include needed services in a timely manner Tree of Influence

16. Fall 2007 Steve Smith, ODE IDEA Data Manager16 SPP/APR - Part C Steve Smith, ODE IDEA Data Manager August 2007 Technology * Economics * Political Systems * Environment * Social Issues 9, 10, 11, 12, 13,and 14. Effective General Supervision Indicator 1: IFSPs include needed services in a timely manner Early Intervention Services How do you know the early intervention services you provide contribute toward achieving the purpose of IDEA?

17. Fall 2007 Steve Smith, ODE IDEA Data Manager17 SPP/APR- Part C Tree of Influence A starting point… Indicator 5: % of infants and toddlers B-1 with IFSPs Indicator 7: Percent of eligible infants and toddlers with evaluation and assessment within 45 days of timeline Indicator 6: % of infants and toddlers B-3 with IFSPs

18. Fall 2007 Steve Smith, ODE IDEA Data Manager18 SPP/APR- Part C Tree of Influence Intermediate Outcomes Indicator 1: IFSP services in a timely manner Indicator 2: Early Intervention Services are provided with typically developing children Indicator 7

19. Fall 2007 Steve Smith, ODE IDEA Data Manager19 SPP/APR - Part C Tree of Influence Exiting the Educational System: Indicator 1Indicator 2 Indicator 3: % of infants and toddlers who demonstrate improved outcomes (a, b, c) Indicator 4: % of families participating in Part C who report that services have helped the family… Indicator 8: % of all children exiting Part C who receive timely transition planning by their 3 rd birthday Part B ServicesGeneral Education Services

20. Fall 2007 Steve Smith, ODE IDEA Data Manager20 SPP/APR - Part C Steve Smith, ODE IDEA Data Manager August 2007 Technology * Economics * Political Systems * Environment * Social Issues 9, 10, 11, 12, 13,and 14. Effective General Supervision Indicator 1: IFSPs include needed services in a timely manner Tree of Influence Part B ServicesGeneral Education Services

21. Fall 2007 Steve Smith, ODE IDEA Data Manager21 SPP/APR - Part B Tree of Influence Where special education resides…

22. Fall 2007 Steve Smith, ODE IDEA Data Manager22 SPP/APR - Part B Steve Smith, ODE IDEA Data Manager August 2007 Technology * Economics * Political Systems * Environment * Social Issues

23. Fall 2007 Steve Smith, ODE IDEA Data Manager23 SPP/APR - Part B Steve Smith, ODE IDEA Data Manager August 2007 Technology * Economics * Political Systems * Environment * Social Issues Special Education Services How do you know the special education services you provide contribute toward achieving the purpose of IDEA?

24. Fall 2007 Steve Smith, ODE IDEA Data Manager24 SPP/APR - Part B Tree of Influence A starting point …

25. Fall 2007 Steve Smith, ODE IDEA Data Manager25 SPP/APR - Part B Tree of Influence Strategies

26. Fall 2007 Steve Smith, ODE IDEA Data Manager26 SPP/APR - Part B Tree of Influence Intermediate Outcomes

27. Fall 2007 Steve Smith, ODE IDEA Data Manager27 SPP/APR - Part B Tree of Influence Exiting the Educational System:

28. Fall 2007 Steve Smith, ODE IDEA Data Manager28 This is a work in progress. (Last revision 7/12/07) SPP/APR - Part B Steve Smith, ODE IDEA Data Manager August 2007 Tree of Influence

29. Fall 2007 Steve Smith, ODE IDEA Data Manager29 From the results on the SPP, can we say … … We have prepared the children for “ further education, employment and independent living ” ? 34 CFR §300.1(a) SPP/APR - Part B

30. Fall 2007 Steve Smith, ODE IDEA Data Manager30 SPP/APR - Part B The Emphasis of IDEA “Improving educational results for children with disabilities is an essential element of our national policy of ensuring equality of opportunity, full participation, independent living, and economic self- sufficiency for individuals with disabilities” (sec. 1400 (c) (1))

31. Fall 2007 Steve Smith, ODE IDEA Data Manager31 SPP/APR - Part B Accountability in IDEA “The primary focus of Federal and State monitoring activities described in paragraph (1) shall be on— ‘‘(A) improving educational results and functional outcomes for all children with disabilities; and ‘‘(B) ensuring that States meet the program requirements under this part, with a particular emphasis on those requirements that are most closely related to improving educational results for children with disabilities.” Section 616 (a) (2)

32. Fall 2007 Steve Smith, ODE IDEA Data Manager32 Special Education Report Card 2005-06 (1 st year) District & EI/ECSE formats http://www.ode.state.or.us/data/ReportCard/spedrc. aspx http://www.ode.state.or.us/data/ReportCard/spedrc. aspx District/program data compared to state target Data verified in February 2007 Reports released in March 2007

33. Fall 2007 Steve Smith, ODE IDEA Data Manager33 Special Education Report Card 2006-07 New indicators added to both formats Development of “How to Read” document Planned development of Technical Manual Data Verification in March 2008 Public Release on April 1, 2008

34. Fall 2007 Steve Smith, ODE IDEA Data Manager34 EI/ECSE Report Card 2005-06 Timely EI Services Timeline for EI IFSP IFSP (B-1; B-3) Services in Natural Environments (EI) Services in Typical Settings (ECSE) Timely Transition 2006-07 2005-06 Elements + Family Survey Results (EI) Parent Survey Results (ECSE) Timeline for ECSE Eligibility

35. Fall 2007 Steve Smith, ODE IDEA Data Manager35 District Report Card 2005-06 Students Graduating High School Dropout LRE for School Age Academic Achievement Participation by Students w/ IEPs AYP Suspension/Expulsion 2006-07 2005-06 Elements + Students Receiving Special Education Services (disproportionate representation) Timeline for Eligibility Transition Goals & Services Parent Survey Results

36. Fall 2007 Steve Smith, ODE IDEA Data Manager36 SPR&I Reports Child Identification (B-1), (EI 0-2), ECSE (3-4+) SECC, US Census, Population Research Center Discipline Report SET, SECC Assessment Report Assessment, AYP, Spring Membership, SECC Leaver Report SECC, June SpEd Exit, High School Completer, Early Leaver, Fall Membership

37. Fall 2007 Steve Smith, ODE IDEA Data Manager37 SPR&I Reports Primary Disability Distribution SECC Federal Placement Distribution SECC Ethnicity (Disproportionality) SECC, Fall Membership Primary Disability by Ethnicity (Disproportionality) SECC Federal Placement by Ethnicity (Disproportionality) SECC

38. Fall 2007 Steve Smith, ODE IDEA Data Manager38 SPR&I Reports Due Process Hearings Report Dispute Resolution Database Mediation Report Dispute Resolution Database Complaint Report Dispute Resolution Database Complaint and Due Process Issues Report Dispute Resolution Database

39. Fall 2007 Steve Smith, ODE IDEA Data Manager39 District Determinations 2005-06 (Fall 2007) Timely Correction of Non-Compliance (B15) Graduation (B1) Dropout (B2) Participation & Performance on State Assessments (B3) Discipline (B4) Least Restrictive Environment (B5) 2006-07 (Fall 2008) Disproportionate Representation (B9 & B10) Child Find (B11) IEP Transition Goals (B13)

40. Fall 2007 Steve Smith, ODE IDEA Data Manager40 Program Determinations 2005-06 (Fall 2007) Timely IFSP Services (C1) 45-day Timeline (C7) EI  ECSE Transition (C8/B12) Timely Correction of Non-Compliance (C9) EI Services in Natural Environments (C2) IFSPs B-1 (C5) IFSPs B-3 (C6) ECSE Services in Typical Settings (B6) 2006-07 (Fall 2008) No New Elements Forthcoming

41. Fall 2007 Steve Smith, ODE IDEA Data Manager41 Fiscal Data/Reports Annual Application for Funds (State) Annual Application (District/Consortium) Federal IDEA Estimates Federal IDEA Distributions Early Intervening Services Proportionate Share for Private Schools 11% Cap Waiver High Cost Disability http://www.ode.state.or.us/search/page/?id=894

42. Fall 2007 Steve Smith, ODE IDEA Data Manager42 Fiscal Data/Reports IDEA Funding for Districts Must have at least one student on SECC to receive funds Base payment of IDEA funds based on FY 1999 85% of remaining IDEA funds based on public/private enrollment (Fall Membership, Private School Enrollment) 15% of remaining IDEA funds based on children living in poverty (Free & Reduced Lunch)

43. Fall 2007 Steve Smith, ODE IDEA Data Manager43 11% Cap / High Cost Disability Michael Wiltfong 503.947.5914 michael.wiltfong@state.or.us

44. Fall 2007 Steve Smith, ODE IDEA Data Manager44 Questions?

45. Fall 2007 Steve Smith, ODE IDEA Data Manager45 Special Education Data Unit Steve W Smith IDEA Data Manager steve.w.smith@state.or.us 503.947.5711 Sara Berscheit Research Analyst sara.berscheit@state.or.us 503.947.5872 Trish Black Research Analyst trish.black@state.or.us 503.947.5798 Alex Toth Research Analyst alex.toth@state.or.us 503.947.5795 Claire Kemmerer Data Unit Support claire.kemmerer@state.or.us 503.947.5696