aais.com Charting a Plan for Student Completion and Campus Efficiencies Jennifer Chadwick, Associate Vice President for Enrollment Management, University of North Georgia Michelle Eaton, Assistant Director, Enrollment Management, University of North Georgia Luke Kearney, Regional Vice President, Ad Astra Information Systems

aais.com Agenda Scheduling Impact on Completion Higher Education Scheduling Index ™ University of North Georgia Challenges, Goals and Journey Course Demand & Registration Analytics

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4-year Public: 30% 2-year Public: 36% 4-year Public: 33% 2-year Public: 14% 4-year Public: 36% 2-year Public: 49%

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30 77% FILLED 22 4-year: 82% FILLED 2-year: 72% FILLED

4-year Public: 33 2-year Public: 25 4-year: 50% FILLED 2-year: 41% FILLED 4-year Public: 27 2-year Public: 18

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Scheduling Opportunities Limit off-grid meeting pattern usage during primetime Increase average seat fill ratio (85%) Evenly utilize classrooms during primetime week Address primetime scheduling bottlenecks Improve graduation rates from additional seats offered in “gateway” addition candidates (focus on required courses) Reduction of inefficiency/expense from reduction and elimination candidates Identification of unused faculty capacity by increasing average enrollment

aais.com University of North Georgia Formed through consolidation - January 2012 – North Georgia College & State University Gainesville State College 4 year public institution 16,500 students Four campuses - fifth Fall 2015 Associate, baccalaureate, graduate Selective and access mission Sixth largest public in state

aais.com UNG Challenges Campus Consolidation New student enrollment Retention and persistence to graduation (Completion) Course availability Course scheduling, advisement, registration

aais.com UNG Initiatives Course Availability – Ad Astra Check-Up Course Scheduling – Nighthawk Registration – College Scheduler – Degree Works Complete College America – CCG – 15 to Finish Advising vs scheduling

aais.com Ad Astra Strategic Scheduling Check-Up Understand course offerings inefficiencies directly impacting budgets and capacity Understand course offerings warning signals that potentially impact student access to required courses and graduation

aais.com UNG Plan Phase 1: Historical analysis and capacity management study – compares enrollment in courses/seats/sections and analyzed current use of academic instructional space Colleges using data to impact Fall 2015 (inefficiencies) Phase 2: Determine course needs of each student AND provide sections for completion Phase 3: Link enrollment growth to course needs and persistence to graduation

aais.com Course Offering Opportunities ‒Improved graduation rates from additional seats offered in “gateway” addition candidates (focus on required courses) ‒Reduction of inefficiency/expense from reduction and elimination candidates (132 total candidates; 5% of all sections) ‒Increased scheduling flexibility and capacity Reallocation of faculty, moving from reduction candidates to addition candidates.

aais.com Course Offering Analysis Dashboards

aais.com Capacity Management Dashboards

aais.com Benchmark Strategic Scheduling CheckUp™ Analysis of Course Choice in Programs (Guided Pathways) Mobilize Strategic Scheduling Index™ Dashboard Longitudinal Data Tracking Registration Velocity Change Management Policy Development Optimize Astra Schedule™ Space Capacity Modeling Utilization Analysis Platinum Analytics™ Alignment of Guided Pathways and Schedule Registration Modeling Block Scheduling Nudging Students to Required Courses

aais.com EM Trifecta –Ad Astra Platinum Analytics -Offer courses by degree level, campus, student classification and major that students need to persist to graduation or “completion” in a timely manner. –Nighthawk Registration (College Scheduler) –Degree Works-links Nighthawk Registration to student plans of study to keep them on track to graduate. Warns students if they enroll in less than 15 hours, register for classes not on plan of study, notifies them of financial aid implications, and registering for courses on different campuses –Advisement vs Scheduling –Communication and support

aais.com Typical Goals and Outcomes Goals  To efficiently & effectively offer the courses to students  To find bottlenecks to student completion Anticipated Outcome– Offer the right mix of courses at the right time to the right students in order to optimize retention, persistence, completion

aais.com Typical Journey Align to strategic mission Focus on stewardship Create visibility into space utilization and management opportunities Address current scheduling challenges Understand Course offering inefficiencies directly impacting budgets and capacity Course offering warning signals that impact student access to courses Create solution framework to leverage data in future terms

aais.com Roll Analyze Refinement Simulate Advanced Scheduling for Freshman Schedule Refinement Produce Student Recommend ed Courses Registration Monitor Registration for Intervention Platinum Analytics Process Planning Monitoring for Intervention Proactive Guidance Dec. ‘15 Feb. ‘16 Jan. ‘16 April. ‘16 Send to College Scheduler April. ‘16

aais.com Improve student access to required courses Increase student credit hour load Decrease unproductive course registrations Reduce class cancellations Reduce late class additions Improve course fill rates/resource optimization How Platinum Analytics Can Help

aais.com UNG Outcomes To-date Increased pre-registration enrollment by 9% Increased pre-registration enrollment on all campuses Reduced scheduling and registration time by 60% Students registering for courses needed for completion Increase in average credit hours for Fall Students excited about the new options

aais.com Thank You! Jennifer Chadwick Associate Vice President for Enrollment Management University of North Georgia Michelle Eaton Assistant Director, Enrollment Management University of North Georgia Luke Kearney Regional Vice President Ad Astra Information Systems aais.com