Britannia Village Flood Control System Information Meeting for Directly Affected Landowners February 5, 2009

Agenda Introductions Introductions(D.Downey) The Project’s History to date The Project’s History to date(B.Reid) The Planning and Design Process The Planning and Design Process(D.Yaeger) The Project Schedule The Project Schedule(D.Yaeger) About Easement Agreements About Easement Agreements (B. Reid) (B. Reid) The Special Service Charge Process The Special Service Charge Process(G.Gill)

Introductions Moderator – Diane Downey (RVCA Communications) Moderator – Diane Downey (RVCA Communications) Speakers: Speakers: Dave Yaeger – Delcan CorporationDave Yaeger – Delcan Corporation Gina Gill – Ottawa, Infrastructure ServicesGina Gill – Ottawa, Infrastructure Services Bruce Reid – RVCABruce Reid – RVCA Waterfront Landowners Waterfront Landowners

The “Island” The Flood Plain

Project History to Date May, 1979: max. water level = 60.26m May, 1979: max. water level = 60.26m 1980: Construction of some sea walls and berms to 60.3m+ 1980: Construction of some sea walls and berms to 60.3m+ 1984: 1:100 year flood = 60.77m 1984: 1:100 year flood = 60.77m 1992: flood damage reduction study 1992: flood damage reduction study 1996 to 2007: community discussions 1996 to 2007: community discussions Sept 2007: Council approval to proceed with a remedial flood control project Sept 2007: Council approval to proceed with a remedial flood control project

Design Criteria & Considerations Protection against 1:100 year flood level under calm winds, with 30 cm freeboard = 61.1 m Protection against 1:100 year flood level under calm winds, with 30 cm freeboard = 61.1 m Berms and seawalls Berms and seawalls Land-side drainage Land-side drainage Permits and easements Permits and easements Ministry of Natural ResourcesMinistry of Natural Resources Fisheries and Oceans CanadaFisheries and Oceans Canada Private landownersPrivate landowners

Planning and Design Process Engineering Phase 1: Engineering Phase 1: review backgroundreview background update cost estimateupdate cost estimate Completed Aug. 2008Completed Aug “Novatech’s 2005 preliminary design can be used as the starting point for detail Design.” Updated Construction Cost = $525,000

Conceptual Design

Planning and Design Process Engineering Phase 2: Engineering Phase 2: Initiated November 2008Initiated November 2008 Environmental impacts analysisEnvironmental impacts analysis Site meetings with LandownersSite meetings with Landowners Detailed physical surveysDetailed physical surveys Preliminary design drawingsPreliminary design drawings Finalized DrawingsFinalized Drawings

Environmental Assessment In accordance with: Conservation Ontario’s Class Environmental Assessment for Remedial Flood and Erosion Control Projects” (approved by Ont. Min. of the Environment, June, 2002)

Environmental Assessment “Notice of Intent” “Notice of Intent” Community Liaison Committee Community Liaison Committee Environmental Impacts Analysis Environmental Impacts Analysis Project Plan Project Plan “Notice of Filing” “Notice of Filing” 30 day public review period 30 day public review period Project Plan Amendment (if necessary) Project Plan Amendment (if necessary) “Notice of Project Approval” “Notice of Project Approval” “Notice of Project Completion” “Notice of Project Completion”

Project Schedule Preliminary Field Layout Early April Site meetings/negotiations with landowners Early April to mid-May Establish preferred layout Mid-May Preliminary Design Drawings Mid-June Plan Circulation – City, agencies, landowners Mid-June Notice of Filing of Project Plan June 30 Final Design/Tender Package July 31 Notice of Project Approval July 31

Project Schedule (continued) Call for Tenders* Early August Award of Contract* (RVCA Board of Directors) August 27 Construction Commences Early September Substantial Completion of Construction Late November Final Site Restoration May, 2010 * Subject to confirmation that pre-tender construction cost estimate and lowest acceptable tender amount remain within City Council’s approved budget

Permanent Easements convey rights to enter and occupy a specific area of the property for a specific purpose convey rights to enter and occupy a specific area of the property for a specific purpose registered against title, runs with the deed registered against title, runs with the deed The Area – defined by registered plan The Area – defined by registered plan Purpose – for construction and maintenance of the flood control system and its component parts Purpose – for construction and maintenance of the flood control system and its component parts

Easement Process Step 1 (April - May) : “permanent easement acquisition agreements” Step 1 (April - May) : “permanent easement acquisition agreements” sets out RVCA’s obligations: sets out RVCA’s obligations: installations per engineering drawingsinstallations per engineering drawings site restoration, warranty provisionssite restoration, warranty provisions protection of adjacent worksprotection of adjacent works reimbursement of legal feesreimbursement of legal fees landowner agrees to grant permanent easement landowner agrees to grant permanent easement

re: filled crown land MNR approval requires consultation with owners of immediately adjacent upland property

Easement Process Step 2: construction proceeds in accordance with “permanent easement acquisition agreements” Step 2: construction proceeds in accordance with “permanent easement acquisition agreements” Step 3 (after construction): R-Plan prepared by surveyor and deposited at Land Registry Office Step 3 (after construction): R-Plan prepared by surveyor and deposited at Land Registry Office Step 4: execution and registration of documents for transfer of easement Step 4: execution and registration of documents for transfer of easement

Special Service Charges Ontario Regulation 305/02 and Section 326 of the Municipal Act 2001 allow the recovery of costs related to Special Service works from landowners via their tax bill Ontario Regulation 305/02 and Section 326 of the Municipal Act 2001 allow the recovery of costs related to Special Service works from landowners via their tax bill Additional funding request currently scheduled to proceed to committee and council in April 2009 Additional funding request currently scheduled to proceed to committee and council in April 2009 No change to cap on cost recovery amount from property owners No change to cap on cost recovery amount from property owners

Special Service Charges All costs will be recovered over the course of a ten-year period, with carrying costs as necessary All costs will be recovered over the course of a ten-year period, with carrying costs as necessary Yearly charge amount for a property will be based on the property's assessed value relative to that of the rest of the properties in the Special Service area Yearly charge amount for a property will be based on the property's assessed value relative to that of the rest of the properties in the Special Service area Charge will be an additional levy amount on the final tax notice for each property, due and payable at the same time as the property taxes Charge will be an additional levy amount on the final tax notice for each property, due and payable at the same time as the property taxes Approximately $60 per year, per $100,000 of assessed value, for each property assessed in a single-family residential tax class Approximately $60 per year, per $100,000 of assessed value, for each property assessed in a single-family residential tax class

Next Steps Field Layout and Site Meetings with Landowners – early April to mid-May Field Layout and Site Meetings with Landowners – early April to mid-May Please sign a consent form for the field layout Please sign a consent form for the field layout Please leave your contact info with us Please leave your contact info with us

Questions?