© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Creating Diagrams with SmartArt Graphics Lesson 7

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Objectives Choose SmartArt graphics Enhance diagrams Prepare an organization chart Create other diagrams with SmartArt Change diagram types and orientation

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Creating Diagrams with SmartArt Graphics Lesson 7 1 Choosing SmartArt Graphics

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Use Diagrams for Communication Purposes SmartArt Graphics are arranged in seven categories: –List –Process –Cycle –Hierarchy –Relationship –Matrix –Pyramid

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Use Lists to Show Groups of Information A list diagram can be created in two ways: –Start with a blank slide and key SmartArt content using a Text pane. –Start with existing bulleted text and convert to SmartArt.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Use Process Diagrams to show Sequential Workflow Steps A process diagram reflects concepts or events that occur sequentially.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Use Cycle Diagrams to Show a Continuing Sequence The cycle diagram is used to communicate a continuing sequence.

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Creating Diagrams with SmartArt Graphics Lesson 7 2 Enhancing Diagrams

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Apply Shape Quick Styles Select the shapes that contain text content in a SmartArt diagram. From the Home tab, in the Drawing group, click the Quick Styles button. Click one of these thumbnails to apply the effect.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Adjust 3-D Format and Rotation Select the shapes on a SmartArt diagram. From the Home tab, in the Drawing group, click the Shape Effects button then choose 3-D Rotation. Choose angles from the Parallel, Perspective, or Oblique categories.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Adjust the Overall Size and Layout of the Diagram Diagrams can be resized like any other PowerPoint object. Be sure the text is still readable if the size of shapes is reduced. Use only a single word on small shapes if their size becomes small.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Add Shapes Select a shape then click the bottom of the Add Shape button. Choose Add Shape After. –A new shape appears below the first shape and the diagram is resized. –When adding shapes, options include before and after as well as above and below.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Change Colors and Reset the Graphic To choose different colors: –With your SmartArt diagram selected, from the SmartArt Tools Design tab, in the SmartArt Styles group, click the Change Colors button. –Colors are arranged in eight categories: Primary Theme Colors, Colorful, and six Accent colors. –Point to the thumbnails and then click to apply those colors.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Change Colors and Reset the Graphic To reset and remove changes: –From the SmartArt Tools Design tab, in the Reset group, click the Reset Graphic button and the original style of your diagram is restored.

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Creating Diagrams with SmartArt Graphics Lesson 7 3 Preparing an Organization Chart

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Create an Organization Chart When you start a new organization chart, in the Hierarchy category, the chart begins with a default arrangement of five rectangular shapes. –Each shape is positioned on a level in the chart, indicating its position in the hierarchy. –The top shape indicates the highest level with a direct line down to the second level. The shape that branches from the central line reflects a supporting position.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Types of Shapes Subordinate Coworker Assistant

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Insert Subordinate Shapes Select the shape that will be a superior; then from the SmartArtTools Design tab, in the Create Graphic group, click the lower half of the Add Shape button. From the pop-up list select Add Shape Below.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Add Assistant and Coworker Shapes To add an assistant shape: –Select the level 1 shape. –From the SmartArt Tools Design tab, in the Create Graphic group, click the Add Shape button and choose Add Assistant. To add a coworker shape: –Select a coworker shape. –From the SmartArt Tools Design tab, in the Create Graphic group, click the Add Shape button and choose Add Shape Before.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Change Layout –Select a shape that has subordinate shapes. –From the SmartArt Tools Design tab, in the Create Graphic group, click the Layout button and choose Standard. The subordinate shapes (co-workers) are arranged side by side instead of in a vertical, hanging arrangement.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Rearrange Shapes To promote or demote: –Select a subordinate shape. From the SmartArt Tools Design tab, in the Create Graphic group, click the Promote or Demote button. –Any shapes connected to the selected shape will move with it. To move groups left or right: –From the SmartArt Tools Design tab, in the Create Graphic group, click the Layout button and choose Right Hanging. –Repeat this process as needed for other shapes.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Change Shape Sizing and Styles Resize the SmartArt area by dragging its borders to expand it horizontally and vertically. Select individual shapes and resize them horizontally and vertically so text fits appropriate. Select one or more shapes to make font size changes Adjust the horizontal size of shapes if the text word wraps.

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Creating Diagrams with SmartArt Graphics Lesson 7 4 Creating Other Diagrams with SmartArt

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Create a Radial Diagram A radial diagram starts with a central circle (level 1) with four circles (level 2) connected to and surrounding the center circle. Additional circles can be added to illustrate your message.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Create a Gear Diagram The gear diagram communicates interlocking ideas that are shown as shapes.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Insert a Continuous Picture List The continuous picture list contains round placeholders for pictures and a horizontal arrow to communicate that the items shown represent interconnected information.

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Creating Diagrams with SmartArt Graphics Lesson 7 5 Changing Diagram Types and Orientation

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Change Diagram Types Be sure to notice how the level 1 and level 2 information is arranged and consider the emphasis that each level receives. –For example, consider these three diagrams: Table Hierarchy Grouped List Vertical Arrow List

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Change the Orientation of Diagrams Select the SmartArt diagram. From the SmartArt Tools Design tab, in the Layouts group, click the More button and choose the layout that you prefer. Adjust shapes as needed to fit within the layout.

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Creating Diagrams with SmartArt Graphics Lesson 7 Summary

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 7 Summary—1 SmartArt graphics are used to represent information in a visual manner. –The SmartArt Tools Design tab has command buttons to insert shapes and modify the predefined diagram layouts. –List diagrams provide an alternative to listing information in a bulleted list. –Process diagrams show a sequence of events or the progression of workflow. –Cycle diagrams communicate a continuous or ongoing process.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 7 Summary—2 –Hierarchy diagrams are used to describe a hierarchical structure. –Pyramid diagrams show interconnected or proportional relationships. –Relationship diagrams contain interconnected shapes that reflect relationships in some way. –Matrix diagrams display two axes in related quadrants that emphasize the whole or the individual parts. –An organization chart is a type of hierarchy chart in a tree structure, branching out to multiple divisions in each lower level.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 7 Summary—3 When a chart shape is promoted, it moves up a level. When a chart shape is demoted, it moves down a level. A SmartArt Text pane provides a quick way to enter the text that labels diagram shapes. Text entered in SmartArt shapes automatically resizes to fit the shape. An existing bulleted list can be converted to a SmartArt graphic. SmartArt Styles consist of predefined effects that work well together for diagrams.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 7 Summary—4 Quick Styles provide choices for color and effect changes such as outlines, beveling, and shadows that can be applied to any selected shape. –An illusion of depth is created with 3-D style options. Shapes can be repositioned within the SmartArt area. If color changes made to a SmartArt graphic are unacceptable, the colors can be reset to their original colors.