A Digital Gateway Michele Reed Vice President and Director of Communications Missouri PTA.

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Presentation transcript:

A Digital Gateway Michele Reed Vice President and Director of Communications Missouri PTA

Digital Options  USB FlashDrives  CD / DVD

Digital Options Pros and Cons  Pro: Beats paper  Pro: Can hold large numbers of documents and photos  Con: Have to carry the USB Drive with you.  Con: Have to burn and carry multiple CD’s  Con: Not accessible from phone’s or tablets.

Cloud Options  Google Docs  OneDrive  DropBox  Office 365 Which one do I choose?

Google Docs Pros  No compatibility issues  No software to purchase  Works across multiple platforms and multiple devices(mac and pc).  Can upload office documents and they can be edited without having office on the computer.  Can share folders with certain members.  Can set up a Google Site from within Docs.  Has an app for mobile devices

Google Docs Cons  Con: Everyone needs a Google  Con: Not everyone likes them.  Con: There is a learning curve.

Google Docs Example

OneDrive Pros  Can edit online in Office  Has lots of storage space for groups  Easy to use  Does not require a specific account.  Has an app for mobile devices  Each user gets 14GB of personal space

OneDrive Cons  Difficult to get set up.  Storage space can fill up quickly.  App does not allow for access to group.  Can be difficult for users to access.  Must have a Microsoft live account.

OneDrive Example

DropBox Pros  Can store photos.  Can store documents.  Starts out with 2GB of space – can add more, by inviting friends and completing the tutorial.  Supports multiple devices.  Doesn’t require a specific account.

Dropbox Cons  Must install the app on each device.  Small storage space to start with.  Each user must have the software to open the documents.  Not as user friendly as some of the others.

DropBox Example

Office 365 Pros  Free for nonprofit organizations.  Easy to use.  Does not require software to edit documents.  Can have multiple websites in one place.  Can have blogs and conference calls through it.  Can link other websites to it.

Office 365 Cons  Takes time to set it up.  Each component is set up differently  Not easy to set it up.

Office 365 Example

Which one do I choose?  Determine what is the best fit for you and your board and membership.  If you want to have links to other web sites, one might work better than others.  Determine how much storage space you might need.  Look at costs – each option has a cost for more storage space.