Institutional Electronic Portfolios Lynette Olson, Assessment & Effectiveness Director, Office of the Chancellor, Minnesota State Colleges and Universities Barb Lee Schueppert, Director of Institutional Effectiveness, Northwest Technical College Cynthia Weishapple, Dean of Educational Services, Anoka Ramsey Community College

2 What is an Institution Electronic Portfolio? An efficient tool to present an electronic snapshot on the academic and operational happenings of an institution. A vehicle to display information, documentation, and resources for program (NCAT, etc.) or institutional accreditation purposes (PEAQ and/or AQIP).

3 Institutional Electronic (e)Portfolios: Evidence of Effectiveness The Institutional Electronic Portfolio is designed to showcase an institution in a new way: Linking Learning, Improvement Processes & Measurement/Accountability  Provides evidence of learning  Serves a purpose of external & internal improvement, processes and results within a team structure  Ensures external accountability

4 How can an Institution Use an e- Portfolio? Program/Discipline Institution – Profile/PEAQ System’s ePortfolio (AQIP)

5 Institutional Electronic (e)Portfolios: Program/Discipline Supports discipline accreditation efforts  Demonstrates the achievements of the program or discipline  Demonstrates assessment and learner outcomes Saint Paul College

6 Institutional Electronic (e)Portfolios: Institutional Profile Communicates the institution's mission, vision, projects, and goals. Displays information such as a Minnesota Online Institutional Change Requests electronically or an electronic resource room.  Century College Century College

7 Institutional Electronic (e)Portfolios: PEAQ Showcases institutional effectiveness by providing a pathway for past, present, and future information. Supports a fundamental framework for comprehensive accreditation and for tracking iterative assessment, planning, and change processes at the college.  Anoka Ramsey Community College Anoka Ramsey Community College

8 Institutional Electronic (e)Portfolios: AQIP This electronic portfolio is a log of the institution’s activities with regard to the processes of the Academic Quality Improvement Project (AQIP), which is an accreditation program of the Higher Learning Commission of the North Central Association of Colleges and Schools. *Endorsed by the Higher Learning Commission/AQIP – AQIP News to Use ( =134) =134

9 AQIP Sites Northwest TC, Bemidji

10 Institutional (Systems) ePortfolio: AQIP Template The Institutional Electronic Portfolio template allows an institution to electronically display and document its activities with regard to the nine key components of the Academic Quality Improvement Project (AQIP).Institutional Electronic Portfolio template

11 eFolio WebCreater Features Organization of site into logical hierarchy of content; deep or wide as the content requires Graphic design, displays photos, video & documents Content management tools; password protected Online polls & surveys – Super forms ADA compliant Multilingual capability Access feature – prepare for “visitors” to provide feedback Link builder feature – Hyperlinks to other sections of the portfolio

12 Institutional Electronic Portfolio (eFolio Minnesota) Software Training & Support Individualized meetings, follow-up, & ongoing contact and support Essential navigational functionality of e-folio Minnesota (Avenet)  Site Management and Design Center: Slogans, Footer, Description and Keywords  Content Tools  Previewing; Finishing; Live Site  Uploading Documents  Hyperlinks and Sidebars  Adding, Deleting, Moving, & Sorting a section

13 Advantages of e-Portfolio Living document Easy access Links Facilitates updating Opportunity for interaction Monitor last update Manage documents Archiving

14 Potential Issues of e-Portfolios Public access to information Ability to password protect Data privacy concerns Which platform to use Server issues Personnel to manage

15 Advisory Phase Advisory Phase for non Minnesota State Colleges and Universities institutions

16 Account Information To obtain an eFolio Minnesota Institutional Electronic Portfolio account or for more information, contact: Lynette Olson, Assessment & Effectiveness Director Ofc: E: or Paul Wasko, Director, E-Services Ofc: E: