IT Greening Procurement Services Group ENERGY SAVINGS through AGGREGATE IT PURCHASING PROGRAM NYS Forum – February 4, 2010

IT Greening P rocurement S ervices G roup Contracting is our business and We are here to serve YOU! Establishes hundreds of contract awards annually Leverages the purchasing power of state government for large cost savings

IT Greening Aggregate IT Purchasing Program Background September Division of Budget issues Bulletin B Cost Containment & Savings Proposals OGS PSG seizes the opportunity to establish a new program to address DOB objectives by: –Centralized statewide contracting; decentralized agency purchasing –aggregated small agency volumes into large volumes

IT Greening Why Computers? REMEMBER THE GOAL: Cost Containment & Savings Proposals A universally needed commodity – ability to leverage quantity Savings can be realized both in purchase price and through energy efficient features

IT Greening Aggregate IT Purchasing Program Background Continued October OGS proposed to establish the Aggregate IT Purchasing Program –leverage volume of NYS purchasing power –exploit strategic sourcing best practices December 2004 – Office for Technology provided OGS with anticipated agency PC purchases March 2005 – OGS PSG establishes the Aggregate IT Purchasing Program

IT Greening Aggregate Computer Purchasing Program History and Growth FEBRUARY st Aggregate PC Purchase Focus - standard specifications & savings 4 configurations specified 11,000 units established JULY 2005 Focus – more robust savings 4 configurations specified 27,000 units established JANUARY Environmental Requirement – Energy Star Focus - more robust specifications & savings 4 configurations specified 60,000 units est.

IT Greening E lectronic P roduct E nvironmental A ssessment T ool, “is an easy-to-use, on-line tool helping institutional purchasers select and compare computer desktops, laptops and monitors based on their environmental attributes.” * EPEAT’s environmental criteria are contained in a public standard, IEEE 1620, recognized nationally as a leading environmental standard for technology * As defined on EPEATS website:

IT Greening Electronic products are evaluated according to 51 environmental criteria (23 required/28 optional) in 8 categories and then rated Meets all 23 required criteria Meets all 23 required criteria plus at least 50% of the optional criteria Meets all 23 required criteria plus at least 75% of the optional criteria

IT Greening Categories Considered –Reduction/elimination of environmentally sensitive materials –Materials selection –Design for end of life –Product longevity/life cycle extension –Energy conservation –End of life management –Corporate performance –Packaging

IT Greening Aggregate IT Purchasing Program Environmental Requirements APRIL 2007 Environmental Requirements – EPEAT Bronze 8 configurations specified 105,000 units est. Achieved EPEAT Silver APRIL 2008 Environmental Requirements – EPEAT Silver +6 8 configuration specified 223,000 units est. Achieved EPEAT Gold +6 (6 of 9)

IT Greening Aggregate IT Purchasing Program History and Growth APRIL 2009 Environmental Requirements – EPEAT Gold +7 for Desktop PCs and Workstations (Desktop and Mobile) EPEAT Silver +7 for Notebooks (Business, Lightweight and Convertible Tablets) 12 configuration specified 290,000 units est. (including unbundled displays).

IT Greening Evolving Environmental Language “to fully support New York State’s environmental goals, the OCIO and OGS require that offerings for the Desktop PC-Business and Workstation Class categories be registered EPEAT Gold and the offerings for the Notebooks be registered EPEAT Silver. Desktop PC- Business and Workstations along with Notebooks must meet or exceed all of the following optional EPEAT criteria for standard configuration and standard option form factors….”

IT Greening 7 Optional EPEAT Criteria Elimination of intentionally added cadmium Elimination of intentionally added hexavalent chromium Large plastic parts free of certain flame retardants classified under European Council Directive 67/548/EEC Batteries free of lead, cadmium and mercury (not applicable for Displays) Large plastic parts free of PVC Packaging 90% recyclable and plastics labeled Minimum postconsumer content guidelines (not applicable for Displays and Notebooks)

IT Greening

Aggregate IT Purchasing Program NEW for PRINTERS The Total Cost of Ownership (TCO): Based on acquisition of the printer and 3 year warranty along with the projected cost of consumables (ink/toner) and replaceable service parts. Please note: The Personal Black and White category requires a 1 year warranty. For purposes of evaluation, selection and award, TCO is represented as a cost per page based on estimated print volumes for the duration of the required warranty period for the printer purchased. Consistent with Executive Order 111 the specifications require every printer be Energy Star compliant Consistent with the specification for printing devices being developed under Executive Order 4, all of the printers must be duplex capable. The specifications require all printers delivered through this initiative must be delivered with the toner/ink cartridge(s) normally provided through the NYS printer contract. Replacement toner/ink cartridges must be the contractors’ highest yield cartridges available, not only because they are typically the most cost effective, but also because fewer cartridges have a positive impact from an environmental perspective.

IT Greening Potential Energy Star Savings Based on Estimated Planned Purchases Of 12,700 Units in the 4 Categories of Workgroup Printers (Black and White: Low, Personal and High and a Color Printer). In all the 2009 Aggregate Printer Initiative Includes 10 Categories and an 16,750 printers Purchased. Life cycle savings$850,278 Net life cycle savings (life cycle savings - additional cost)$850,278 Life cycle electricity saved (kWh)$7,717,798 Life cycle air pollution reduction (lbs of CO 2 )$11,885,409 Air pollution reduction equivalence (number of cars removed from the road for a year)$987 Air pollution reduction equivalence (acres of forest)$1,225 Energy: - Based on ENERGY STAR specification and market research by LBNL, 2009 Lifetime: - Based on ENERGY STAR specification and market research by LBNL, 2009 Cost: - Default assumption of no incremental cost based on conversations with manufacturers Electric rate:- US Department of Energy, Average Retail Price of Electricity to Ultimate Customers by End-Use Sector, by State - June 2009 CO2 emissions factor:- EPA Climate Change Action Plan (CCAP)

IT Greening Savings from Aggregated Purchases State and Non-State Combined Units PurchasedAggregate PriceContract PriceSavings From Contract February 2005 Aggregate PC Purchase Initiative24,821$21,843,331.87$36,305,720.45$14,462, July 2005 Aggregate PC Purchase Initiative27,340$20,480,956.49$33,929,161.73$13,448, Aggregate PC Purchase Initiative223,424$153,992,721.60$259,965,294.62$105,972, Aggregate PC Purchase Initiative219,568$148,954,268.44$265,620,321.13$116,666, Aggregate PC Purchase Initiative245,171$154,880,238.05$285,830,114.70$130,949, Aggregate PC Purchase Initiative (through 11/30/09) 160,455$100,709,545.94$187,728,191.90$87,018, Aggregate Printer Purchase Initiative; Printer acquisition and warranty (10/31/09)596$308,913.21$541,996.06$233, Aggregate Printer Purchase Initiative; Acquisition of toner, consumables and parts (10/31/09) 3,252$380,217.00$462,563.74$82,346.74

IT Greening

Going Green – ENERGY REDUCTION Benefits Energy Usage million kWh electricity to power 12,997 households for a year* OR the entire Empire State Plaza for 1.07 years Energy Costs (life cycle energy use) - $14.7 million * Calculations provided by the Northeast Recycling Council, Inc. using Electronics Environmental Benefits Calculator, Version 2.0

IT Greening RESOURCE LIST New York State Office of General Services EPEAT Energy Star Federal Electronics Challenge Don Greene THANK YOU!