Department of Personnel Services January 2010 Eva Santos, Director Department of Personnel

Funding Cuts Budget for biennium already $9 million less than needed to maintain operations In Fund 419 (technology), cutting rate to agencies by $1 per head/month, plus reduction in travel and training = $1.6 million reduction Fund 415/455 (remainder of DOP) reduced by $1.9 million 2

Additional Work Expand HR services for small agencies Centralize HRMS security Add online leave request and approval to Employee Self Service Centralize recruitment, beginning with implementing new online recruitment tool 3

Impact on DOP Services Eliminating skills assessment and test development services Eliminating executive recruitment services Training staff reduced by half – Focusing on mandatory and leadership training – Putting more emphasis on online training delivery – Building on existing relationships with higher education to deliver leadership and other training more effectively – Eliminating organizational development services Eliminating nine positions in Information Services in order to fill more critical vacancies 4

Small Agency Assistance Opportunity to expand on existing model for shared services Will work with agencies to determine best approach Anticipate providing full range of HR services Use service level agreements to determine specific range and level of services for each agency 5

Department of Personnel Services Payroll & year-end processing Self-Service Personnel records Reports Security Admin Other Applications Salary Plans Salary Surveys Fair Labor Standards Act Support bargaining process Maintain Classification Structure Support bargaining process HR Rules Appeals HR Statewide Continuity of Operations Reports Coding Trends/Analysis HR Performance Metrics Required Training - Online - Classroom Management Development System Support Staffing & Downsizing Recruitment Assistance Marketing, Outreach, & Hiring Initiatives Affirmative Action Diversity HR Services for Small Agencies Training Rules & Appeals Recruitment, Retention, & Downsizing Statewide Workforce Data HR Information Systems ClassificationCompensation Small Agency Support Performance Management Performance Management Confirmation Employee Assistance Program

Customer Feedback Channels for Gathering Feedback HR Management Reports HR Managers Meetings Personnel/Payroll Meetings Recruiters Roundtable Classification Roundtable Customer Surveys Training Managers Meetings Rules Review Meetings HRMS Cross Agency Functional Team DOP Service Center 7 Department of Personnel HR Advisory DOP Director Deputy HR Mgmt Operations Comm Governor Cabinet