Chapter 10 Copyright © 2015 Cengage Learning Writing the Report

2 Copyright © 2015 Cengage Learning Writing the Report

3 Copyright © 2015 Cengage Learning Writing the Report

Copyright © 2015 Cengage Learning Selecting a Report Format Formal Reports Informal Reports Planning | Drafting | Writing | Documenting | Refining

5 Copyright © 2015 Cengage Learning Page numbers Message title Mix of text and graphics Detailed, explanatory text Main points reinforced (optional) White background Bullets or text in graphics Formatting a Report in Presentation Software Planning | Drafting | Writing | Documenting | Refining

6 Copyright © 2015 Cengage Learning Ways to Organize the Report Planning | Drafting | Writing | Documenting | Refining

Copyright © 2015 Cengage Learning Presenting Findings, Conclusions, and Recommendations Planning | Drafting | Writing | Documenting | Refining

8 Copyright © 2015 Cengage Learning Outlining the Report Working Mothers in Management I. INTRODUCTION Purpose and Scope Procedures Planning | Drafting | Writing | Documenting | Refining

9 Copyright © 2015 Cengage Learning Outlining the Report (cont’d) II. FINDINGS A. Number of Working Mothers  National Labor Force  State Labor Force B. Effects on Labor Productivity  Absenteeism  Rate of Turnover  Commitment to the Job C. Special Needs of Working Mothers  On-Site Child Care Centers  Flexible Working Hours  Family Leave Planning | Drafting | Writing | Documenting | Refining

10 Copyright © 2015 Cengage Learning Outlining the Report (cont’d) III. SUMMARY, CONCLUSIONS, AND RECOMMENDATIONS Summary and Conclusions Recommendations Planning | Drafting | Writing | Documenting | Refining

Copyright © 2015 Cengage Learning Choosing Headings Planning | Drafting | Writing | Documenting | Refining

12 Copyright © 2015 Cengage Learning Writing the Report

13 Copyright © 2015 Cengage Learning Drafting the Body Planning | Drafting | Writing | Documenting | Refining

Copyright © 2015 Cengage Learning Drafting the Supplementary Sections Planning | Drafting | Writing | Documenting | Refining

15 Copyright © 2015 Cengage Learning Writing the Report

16 Copyright © 2015 Cengage Learning Developing an Effective Writing Style Planning | Drafting | Writing | Documenting | Refining YURI ARCURS/SHUTTERSTOCK.COM

Copyright © 2015 Cengage Learning How Can You Improve the Tone? Planning | Drafting | Writing | Documenting | Refining

Copyright © 2015 Cengage Learning Use First- and Second-Person Pronouns Sparingly Informal I recommend that the project be canceled. Awkward The writer recommends that the project be canceled. Formal The project should be canceled. InformalI interviewed Jan Smith. PassiveJan Smith was interviewed. Formal In a personal interview, Jan Smith stated... Planning | Drafting | Writing | Documenting | Refining 7POSTMAN/ISTOCKPHOTO.COM

Copyright © 2015 Cengage Learning Use Emphasis and Subordination Planning | Drafting | Writing | Documenting | Refining

20 Copyright © 2015 Cengage Learning Add a Section Overview Regional Sales Analysis The Northeast region leads in individual room sales, while the Southern region leads in group and corporate sales. The Midwest region lags in all sales categories. Individual Sales text text text text text text text text text text text text text text text text text Group Sales text text text text text text text text text text text text text text text text text Corporate Sales text text text text text text text text text text text text text text text text text Text after a main heading overviews content within a section. Planning | Drafting | Writing | Documenting | Refining

21 Copyright © 2015 Cengage Learning Writing the Report

Copyright © 2015 Cengage Learning Why We Document Sources Planning | Drafting | Writing | Documenting | Refining

Copyright © 2015 Cengage Learning How Can You Paraphrase These Words? Matsui’s president, Ken Okono, said that the next model will “surpass all previous versions with increased functionality and improved usability.” On an analyst call on Tuesday, Okono assured listeners that the company will exceed investor expectations in the third quarter and will increase market share by at least 15% by year-end. Try two versions: one that retains the quote and another that omits it. Planning | Drafting | Writing | Documenting | Refining

Copyright © 2015 Cengage Learning How to Document Sources OR Reference Page (for reports in presentation software) Footnotes or Endnotes (for primarily text reports) According to the “CEO Economic Outlook Survey,” 92% of company leaders expect higher capital expenditures this quarter compared to last quarter. 4 Planning | Drafting | Writing | Documenting | Refining

25 Copyright © 2015 Cengage Learning Writing the Report

26 Copyright © 2015 Cengage Learning Revising Planning | Drafting | Writing | Documenting | Refining

Copyright © 2015 Cengage Learning Formatting and Proofreading Planning | Drafting | Writing | Documenting | Refining