Personal Development for Communication Technology Pratik Man Singh Pradhan | Module Code: CT1039NI | Week 3 - Lecture

Presentation Skills Cause we need to speak up to be heard

Objectives  What is a presentation?  Why do we set presentation?  How to succeed in presentation- the 4 Ps  Swotting your presentation  Effective power-point presentation

What is a presentation?  It’s just talking, isn’t it?

What is presentation?  Formal talk of set length  On a set topic  Given to a set audience  Appropriate audio/visual aids and supporting materials to connect with actual audience

What is presentation?  It’s all an act

What is presentation? - Act  Presentation is performance  To make it work, act happy, confident and interested even you are bored to death

Its an act- positive body language  Face the audience  Do not look the board behind you  Do stand or sit straight  Do not hold anything in front of your face  Do smile  Do draw people into your presentation with brief welcoming gestures.

Its an act- body language (Continued)  Do stand in relaxed manner  Do not stand there with clenched fist  Do not act as if you want to be somewhere else  Do not act as if you hate everybody else on the team  Do act calm, confident and in control

What is a presentation?  It’s communication

It’s a communication (Continued)  Create a relationship with audience  Communicate and interact with them  Make eye contact with everybody in audience to draw them into your talk and take them with you.  Act like an actor on stage- never ever speak from script

What is a presentation?  The formal convention o Introduction and Agenda ( tells the audience what is coming in the whole presentation) o Body (is the presentation and presents in formation in logical structure). One idea at a time o Argument, evidence, discussion, point, audio visual aids. o Conclusion ( revisit arguments, restate points, thank people for listening, ask for questions) o Questions and Answer (take questions, answer briefly, thank again)

Formal convention- introduction  Have an introduction with clear agenda.  Introduce yourself  Give the topic title  Make opening remarks  Give the agenda of talk

Formal convention- the body  Answer the question that you were set  Think about one big idea at a time  Support your idea by argument and evidence and AVA  Think about building a logical case

The formal convention- The conclusion  Draw the whole presentation together  Revisit you main arguments  Restate the main points

The formal convention- the question and answer session  Don’t rush out after the presentation is over  Thank the audience for listening  Ask them if they have any queries

Why do we set presentation? And a job skill Its an opportunity Rise in self-esteem

How to succeed in presentations –4 Ps  P1 – Plan  Time limit - how can you fit the topic into the time you have been allowed? What will you have to put in and what will you have to leave out?  Topic and audience - Remember, an audience is made up of real people with real knowledge and expectations of their own.

How to succeed in presentations –4 Ps  P2 – Prepare

P2- Prepare  Remember to brainstorm the topic, link to the learning outcomes, follow your action plan  Read actively and interactively  Remember to make your AVA with back ups e.g. hand-outs of presentation  Review your notes  Review your AVA- which will you use and which you wont

P2- Prepare (Continued)  Plan the body of presentation  Remember to convince yourself  Prepare a script  Prepare key words, key examples, key names and dates to guide you through the presentation

How to succeed in presentations –4 Ps  P3 – Practise: rehearse, rehearse, rehearse  Refine and polish  Learn the presentation  Give it life

How to succeed in presentations –4 Ps  P4 – Present

SWOT in your presentation  Review and evaluate your own presentation  Because of emotional dimension of presentations, undertake this in two stages  Immediately after presentation, tell yourself what a wonderful presentation it was.  After some time, undertake detailed SWOT analysis of your presentation

SWOT in your presentation  Strengths  Weaknesses  Opportunities  Threats

Effective power-point presentation  Factors for effective PPT Big Clear Consistent Simple

Before Delivery  Rehearse your presentation.  To yourself at first and then in front of some colleagues.

Common PowerPoint Mistakes We all do it

1. People tend to put every word they are going to say on their PowerPoint slides. Although this eliminates the need to memorize your talk, ultimately this makes your slides crowded, wordy and boring. You will loose your audience’s attention before you even reach the bottom of your

Continued) first slide.

2.Many people do not run spell cheek before theirs presentation – BIG MISTAK!!!!!!!!!!! Nothing makes you look stupid than spelling errors.

Too many Bullet Points  Avoid  Excessive  Bullet  Pointing  Only  Key  Points  Too  Many  Bullet Points  And  Your  Key  Messages  Will  Not  Stand  Out In fact Term ‘Bullet Points’ Comes From People Firing Guns At Annoying Presenters

Bad colour schemes  Clashing Background and font colours can lead to:  Distraction  Confusion  Headache  Vomiting  Nausea  Loss of Bladder Control

Practice makes perfect  Practise your presentation - preferably in front of a friendly audience  Time your presentation keep adapting it until you can do it effectively in the time available  Try to appear confident as you do it – even if you don’t feel confident

Other Points to Remember  Rehearse  Eye contact  Posture  Gestures  Inflection  Movement  Nerve control

 Enjoy yourself - The audience will be on your side and want to hear what you have to say!

Designing Effective PowerPoint Presentation Simple Consistent Clear Big Progressive Summary

Make It Big

Make it Big (Text)  This is Arial 12  This is Arial 18  This is Arial 24  This is Arial 32  This is Arial 36  This is Arial 44

Make it Big (Text)  This is Arial 12  This is Arial 18  This is Arial 24  This is Arial 32  This is Arial 36  This is Arial 44 Too Small

Make It Big (How to Estimate)  Look at it from 2 metres away 2 m

Keep It Simple

Keep It Simple (Text)  Too many colours  Too  Too Many Fonts and Styles  The 6 x 7 rule  No more than 6 lines per slide  No more than 7 words per line

Keep It Simple (Text) Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled (HMRS 5th ed.) Too detailed !

Keep It Simple (Text) A process involving people, procedures & tools for solutions to problems in learning (HMRS 5th ed.) Instructional Technology: Much Simpler

Falling Leaves Observed ChristchurchDunedinWellington January11,532,23414,123,6543,034,564 February1,078,45612,345,56716,128,234 March17,234,7786,567,12316,034,786 April16,098,89710,870,9547,940,096 May8,036,89710,345,39414,856,456 June16,184,345678,0954,123,656 July8,890,34515,347,93418,885,786 August8,674,23418,107,11017,230,095 September4,032,04518,923,2399,950,498 October2,608,0969,945,8905,596,096 November5,864,034478,0236,678,125 December12,234,1239,532,1113,045,654 Too detailed !

Falling Leaves in Millions In 10 6 ChristchurchDunedinWellington January11143 February11216 March17616 April16107 May81014 June1604 July81518 August81817 September4189 October295 November506 December1293 Much Simpler

Falling Leaves Too detailed !

Falling Leaves Much Simpler

Keep It Simple (Picture)  Art work may distract your audience

Keep It Simple (Sound) SSound effects may distract too Use sound only when necessary

Keep It Simple (Transition)  This transition is annoying, not enhancing "Appear" and "Disappear" are better

Keep It Simple (Animation) 2 m Too distracting !

Keep It Simple (Animation) 2 m Simple & to the point

Make It Clear

Make It Clear (Capitalisation)  CAPITAL LETTERS ARE DIFFICULT TO READ  Normal letters are easier to read

Sanserif Z Serif Z Make It Clear (Fonts) busy clear

 Serif fonts are difficult to read on screen  Sanserif fonts are clearer  Italics are difficult to read on screen  Normal or bold fonts are clearer  Underlines may signify hyperlinks  Instead, use colours to emphasise Make It Clear (Fonts)

Make It Clear (Numbers) Use numbers for lists with sequence For example: How to put an elephant into a fridge? 1. Open the door of the fridge 2. Put the elephant in 3. Close the door

Make It Clear (Numbers) How to put a giraffe into a fridge? 1. Open the door of the fridge 2. Take out the elephant 3. Put the giraffe in 4. Close the door

Make It Clear (Bullets) Use bullets to show a list without  Priority  Sequence  Hierarchy, …..

Make It Clear (Colours)  Use contrasting colours  Light on dark vs. dark on light  Use complementary colours

Make It Clear (Contrast)  Use contrasting colours  Light on dark vs. dark on light  Use complementary colours low contrasthigh contrast

Make It Clear (Contrast)  Use contrasting colours  Light on dark vs. dark on light  Use complementary colours This is light on dark

Make It Clear (Contrast)  Use contrasting colours  Light on dark vs dark on light  Use complementary colours This is dark on light

Make It Clear (Complement)  Use contrasting colours Light on dark vs dark on light Use complementary colours These colours do not complement

Make It Clear (Complement)  Use contrasting colours Light on dark vs dark on light Use complementary colours These colours complement

Make It Clear (Size)  Size implies importance

Make It Clear (Size)  Size implies importance

Make It Clear (Focal Points)  Focal points direct attention

Make It Clear (Focal Points)  Focal points direct attention

Be Progressive

Complexity of Interactions Mode of Instruction IndividualPairGroup Direct Instruction Guided Inquiry Discovery Learning Individual Instructive Tools Individual Constructive Tools Social Constructive Tools Social Communicative Tools Informational Tools Types of Instructional Tools Too many in one go!

Complexity of Interactions Mode of Instruction IndividualPairGroup Direct Instruction Guided Inquiry Discovery Learning Individual Instructive Tools Individual Constructive Tools Social Constructive Tools Social Communicative Tools Informational Tools Types of Instructional Tools Progressive & thus focused

Understanding Technology Floppy disk User interface CPU I/O Error Backup system Software Mouse Debugger Function key Main Storage Too many & not focused

Understanding Technology Floppy disk User interface CPU I/O Error Backup system Software Mouse Debugger Function key Main Storage Progressive & thus focused

Be Consistent

 Differences draw attention  Differences may imply importance  Use surprises to attract not distract

Be Consistent Differences draw attention  Differences may imply importance  Use surprises to attract not distract This tick draws attention

Be Consistent Differences draw attention  Differences may imply importance o Use surprises to attract not distract These differences distract!

Be Consistent  Differences draw attention Differences may imply importance  Use surprises to attract not distract This implies importance

Be Consistent  Differences draw attention Differences may imply importance  Use surprises to attract not distract Confusing differences!

Be Consistent  Differences draw attention  Differences may imply importance  Use surprises to attract not distract This surprise attracts

Be Consistent  Differences draw attention  Differences may imply importance  Use surprises to attract not distract These distract!

In Summary  Big  Simple  Clear  Progressive  Consistent

Some Final Words  Communication is the key  Text to support the communication  Pictures to simplify complex concepts  Animations for complex relationships  Visuals to support, not to distract  Sounds only when absolutely necessary

THE END