2. Create Effective PowerPoint Presentations Bhanuprakash.S CNT – JCI management skills trainer

3. Simple Consistent Clear Big Progressive Summary Create Effective PowerPoint Presentations

4. Make it Big (Text) This is Arial 12 This is Arial 18 This is Arial 24 This is Arial 32 This is Arial 36 This is Arial 44

5. Make it Big (Text) This is Arial 12 This is Arial 18 This is Arial 24 This is Arial 32 This is Arial 36 This is Arial 44 Too Small for reading

6. Make It Big (How to Estimate) Look at it from 2 metres away 2 m

7. Keep It Simple (Text) Too many colours TooToo Many Fonts and Styles The 6 x 7 rule –Not more than 6 lines per slide –Not more than 7 words per line

8. Keep It Simple (Text) Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled (HMRS 5th ed.) Too detailed !

9. Keep It Simple (Text) A process involving people, procedures & tools for solutions to problems in learning (HMRS 5th ed.) Instructional Technology: Much Simpler

10. Falling Leaves Observed DelhiMumbaiGoa January11,532,23414,123,6543,034,564 February1,078,45612,345,56716,128,234 March17,234,7786,567,12316,034,786 April16,098,89710,870,9547,940,096 May8,036,89710,345,39414,856,456 June16,184,345678,0954,123,656 July8,890,34515,347,93418,885,786 August8,674,23418,107,11017,230,095 September4,032,04518,923,2399,950,498 October2,608,0969,945,8905,596,096 November5,864,034478,0236,678,125 December12,234,1239,532,1113,045,654 Too detailed !

11. Falling Leaves in Millions In 10 6 DelhiMumbaiGoa January11143 February11216 March17616 April16107 May81014 June1604 July81518 August81817 September4189 October295 November506 December1293 Much Simpler

12. Falling Leaves Too detailed !

13. Falling Leaves Much Simpler

14. Keep It Simple (Picture) Art work may distract your audience Artistry does not substitute for content

15. Keep It Simple (Sound) Sound effects may distract too Use sound only when necessary

16. Keep It Simple (Transition) This transition is annoying, not enhancing "Appear" and "Disappear" are better

17. Keep It Simple (Animation) 2 m Too distracting !

18. Keep It Simple (Animation) 2 m Simple & to the point

19. Make It Clear (Capitalisation) ALL CAPITAL LETTERS ARE DIFFICULT TO READ Upper and lower case letters are easier

20. Sanserif Z Serif Z Make It Clear (Fonts) busy clear

21. Serif fonts are difficult to read on screen Sanserif fonts are clearer Italics are difficult to read on screen Normal or bold fonts are clearer Underlines may signify hyperlinks Instead, use colours to emphasise Make It Clear (Fonts)

22. Make It Clear (Numbers) Use numbers for lists with sequence For example: How to put an elephant into a fridge? 1. Open the door of the fridge 2. Put the elephant in 3. Close the door

23. Make It Clear (Numbers) How to put a giraffe into a fridge? 1. Open the door of the fridge 2. Take out the elephant 3. Put the giraffe in 4. Close the door

24. Make It Clear (Bullets) Use bullets to show a list without Priority Sequence Hierarchy, …..

25. Make It Clear (Colours) Use contrasting colours Light on dark vs dark on light Use complementary colours

26. Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours low contrasthigh contrast

27. Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours This is light on dark

28. Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours This is dark on light

29. Make It Clear (Complement) Use contrasting colours Light on dark vs dark on light Use complementary colours These colours do not complement

30. Make It Clear (Complement) Use contrasting colours Light on dark vs dark on light Use complementary colours These colours complement

31. Make It Clear (Size) Size implies importance

32. Make It Clear (Size) Size implies importance

33. Make It Clear (Focal Points) Focal points direct attention

34. Make It Clear (Focal Points) Focal points direct attention

35. Complexity of Interactions Mode of Instruction IndividualPairGroup Direct Instruction Guided Inquiry Discovery Learning Individual Instructive Tools Individual Constructive Tools Social Constructive Tools Social Communicative Tools Informational Tools Types of Instructional Tools Too many in one go!

36. Complexity of Interactions Mode of Instruction IndividualPairGroup Direct Instruction Guided Inquiry Discovery Learning Types of Instructional Tools Individual Instructive Tools Individual Constructive Tools Social Constructive Tools Social Communicative Tools Informational Tools Progressive & thus focused

37. Understanding Technology Floppy disk User interface CPU I/O Error Backup system Software Mouse Debugger Function key Main Storage Too many & not focused

38. Understanding Technology Floppy disk User interface CPU I/O Error Backup system Software Mouse Debugger Function key Main Storage Progressive & thus focused

39. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract

40. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract This tick draws attention

41. Be Consistent Differences draw attention  Differences may imply importance oUse surprises to attract not distract These differences distract!

42. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract This implies importance

43. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract Confusing differences!

44. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract This surprise attracts

45. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract These distract!

46. In Summary Big Simple Clear Progressive Consistent

47. Some Final Suggestions

48. When Creating Text to support the communication Pictures to simplify complex concepts Visuals to support, not to distract Sounds only when absolutely necessary Think about the people in the back of the room when creating slides

49. When Presenting Speak loudly and clearly with variation Don’t read the slides word-for-word, use them for reference Maintain eye contact with your audience Ask your audience questions

50. Closing Remarks Practice your presentation before a neutral audience Be particular about the time allotted for presentation Leave time for doubts clarification

51. Hope this will help you in improving your presentations Bhanuprakash.S CNT – JCI management skills trainer