1. Use of Audio Visual Aids
NEPAL ADMINISTRATIVE STAFF COLLEGE
Use of Audio Visual Aids
Shital Moktan
9/6/2019
EVALUATION CRITERIA

2. I hear, I forget
I see, I remember
I do, I understand
9/6/2019

3. The Learning Cone (Edgar Dale)
9/6/2019

4. Audio Visual Aids Any device which can be used to make the learning
more effective (प्रभावकारी)
more concrete (ठोस)
more realistic (व्यवहारिक)
more dynamic (गतिशील)
9/6/2019

5. Audio Aids
9/6/2019

6. Visual Aids
9/6/2019

7. Audio Visual Aids
9/6/2019

8. Selection Time and Budget Audience Preference
Size and Location of Audience
Facilities and Equipment
9/6/2019

9. 9/6/2019

10. Designing Effective PowerPoint Presentations
9/6/2019

11. Exercise Prepare 4 slides Title page with your name and any topic
Write something about the topic
Insert picture (any picture)
Insert any data in tabular format (E.g. Academic qualification)
9/6/2019

12. Why PowerPoint? To hold interest To focus attention
To guide discussions/overviews
To tell a story
To support the message being delivered
To create a poster for a conference
One of the best reasons to use PowerPoint is the ability it gives you to present content in a qualitatively different way through the use of graphics, charts, animation, and even video or audio.
We all learn differently and a presentation using PowerPoint can help those who are Visual as well as Auditory learners
9/6/2019

13. Designing Effective PowerPoint Presentation
Simple
Consistent
Clear
Progressive
Summary
Big
9/6/2019

14. Make it Big
9/6/2019

15. Make it Big (Text) This is Arial 44 This is Arial 36 This is Arial 32
9/6/2019

16. Make it Big (Text) This is Arial 44 This is Arial 36 This is Arial 32
Too Small
9/6/2019

17. Make it Big (Font Sizes)
NEPAL ADMINISTRATIVE STAFF COLLEGE
Make it Big (Font Sizes)
This is a good title size. Verdana 40 point = sans serif.
This is a good subtitle or bullet point size.
Times New Roman 36 point = serif.
FONTS: The larger, the better. Remember, you want your points to be readable even at the back of the venue.
As with print documents, using a combination of serif and sans serif fonts--one for headings, the other for body text because it provides contrast and interest to your slides.
Sans serif fonts are Verdana, Arial and Helvetica. They have even lines and no appendages
Serif fonts are Times and Times New Roman.
This is about as small as you want to go for content at 24 points.
This font size is not recommended for content. Verdana 12 point.
9/6/2019
EVALUATION CRITERIA

18. Make It Big (How to Estimate)
Look at it from 7 feet away
7 ft
9/6/2019

19. Keep It Simple
9/6/2019

20. Keep It Simple (Text) Avoid Too many colors
Avoid Too Many Fonts and Styles
The 6 x 7 rule
No more than 6 lines per slide
No more than 7 words per line
9/6/2019

21. Too detailed ! Keep It Simple (Text)
Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled (HMRS 5th ed.)
Too detailed !
9/6/2019

22. Much Simpler Keep It Simple (Text) Instructional Technology: A process
involving people, procedures & tools
for solutions
to problems in learning
(HMRS 5th ed.)
Much Simpler
9/6/2019

23. Number of Likes Observed
Facebook
Twitter
Onlinekhabar
January
11,532,234
14,123,654
3,034,564
February
1,078,456
12,345,567
16,128,234
March
17,234,778
6,567,123
16,034,786
April
16,098,897
10,870,954
7,940,096
May
8,036,897
10,345,394
14,856,456
June
16,184,345
678,095
4,123,656
July
8,890,345
15,347,934
18,885,786
August
8,674,234
18,107,110
17,230,095
September
4,032,045
18,923,239
9,950,498
October
2,608,096
9,945,890
5,596,096
November
5,864,034
478,023
6,678,125
December
12,234,123
9,532,111
3,045,654
Too detailed !
9/6/2019

24. Much Simpler Likes in Millions In 106 Facebook Twitter Online khabar
January 11 14 3
February 1 12 16
March 17 6
April 10 7
May 8
June 4
July 15 18
August
September 9
October 2 5
November
December
Much Simpler
9/6/2019

25. Likes
Too detailed !
9/6/2019

26. Likes
Much Simpler
9/6/2019

27. Keep It Simple (Picture)
Art work may distract your audience
Artistry does not substitute for content
9/6/2019

28. Keep It Simple (Sound) Use sound only when necessary
Sound effects may distract too
Use sound only when necessary
9/6/2019

29. Keep It Simple (Transition)
This transition is annoying, not enhancing
"Appear" and "Disappear" are better
9/6/2019

30. Keep It Simple (Animation)
7 ft
Too distracting !
9/6/2019

31. Keep It Simple (Animation)
7 ft
Simple & to the point
9/6/2019

32. Keep It Simple (Moving Text)
NEPAL ADMINISTRATIVE STAFF COLLEGE
Keep It Simple (Moving Text)
When text appears, we don’t want the audience to be watching the animation.
Use the
“Appear effect”
Not
“FANCY EFFECTS”
I can tell that you all aren’t focusing on me but are totally fixed on what is on the screen.
If you want to use an effect to add a little animation to your text but keep it simple, use the APPEAR effect, which just makes the text appear and is the easiest for your audience to read.
9/6/2019
EVALUATION CRITERIA

33. Make It Clear
9/6/2019

34. Make It Clear (Capitalisation)
ALL CAPITAL LETTERS ARE DIFFICULT TO READ
Upper and lower case letters are easier
9/6/2019

35. Make It Clear (Fonts)
Sanserif Z
Serif Z
clear
busy
9/6/2019

36. Make It Clear (Fonts) Serif fonts are difficult to read on screen
Sanserif fonts are clearer
Italics are difficult to read on screen
Normal or bold fonts are clearer
Underlines may signify hyperlinks
Instead, use colors to emphasise
9/6/2019

37. Make It Clear (Numbers)
Use numbers for lists with sequence
Example :
How to put an elephant into a fridge?
1. Open the door of the fridge
2. Put the elephant in
3. Close the door
9/6/2019

38. Make It Clear (Numbers)
How to create a PowerPoint file?
1. Right click the mouse button
2. Select NEW
3. Select Microsoft Office PowerPoint Presentation
9/6/2019

39. Make It Clear (Bullets)
Use bullets to show a list without
Priority
Sequence
Hierarchy, …..
9/6/2019

40. Make It Clear (Colors) Use contrasting colors
Light on dark VS dark on light
Use complementary colors
9/6/2019

41. Make It Clear (Contrast)
Use contrasting colors
Light on dark vs dark on light
Use complementary colors
high contrast
low contrast
9/6/2019

42. Make It Clear (Contrast)
Use contrasting colors
Light on dark vs dark on light
Use complementary colors
This is dark on light
9/6/2019

43. Make It Clear (Contrast)
Use contrasting colors
Light on dark vs dark on light
Use complementary colors
This is light on dark
9/6/2019

44. Make It Clear (Complement)
Use contrasting colors
Light on dark vs dark on light
Use complementary colors
These colours do not complement
9/6/2019

45. Make It Clear (Complement)
Use contrasting colours
Light on dark vs dark on light
Use complementary colours
These colours complement
9/6/2019

46. Make it Clear (Fonts and Background Colors)
NEPAL ADMINISTRATIVE STAFF COLLEGE
Make it Clear (Fonts and Background Colors)
This is a good mix of colors. Readable!
This is a bad mix of colors. Low contrast.
Unreadable!
This is a good mix of
colors. Readable!
This is a bad mix of
colors. Avoid bright
colors on white.
Unreadable!
My own pet peeve is the always used blue background. It’s the one I see most used at conferences. Try something different. That’s why PowerPoint comes with templates.
Choose your background based on a room's lighting: While what is most common is to design with a dark background when you plan to project your slideshow onto a screen, in reality, the best background has to do with the presentation location. Although light text on a dark background looks best in a dark or slightly darkened room, in a light room the dark background may look so faded that light text may not show up as well. For this kind of situation, it doesn't hurt to try dark text on a lighter background
9/6/2019
EVALUATION CRITERIA

47. Make It Clear (Size)
Size implies importance
9/6/2019

48. Size implies importance
Make It Clear (Size)
Size implies importance
9/6/2019

49. Make It Clear (Focal Points)
Focal points direct attention
9/6/2019

50. Make It Clear (Focal Points)
Focal points direct attention
9/6/2019

51. Be Progressive
9/6/2019

52. Types of Instructional Tools
Complexity of Interactions
Mode of Instruction
Individual
Pair
Group
Direct
Instruction
Guided
Inquiry
Discovery
Learning
Instructive
Tools
Constructive
Social
Communicative
Informational Tools
Too many in one go!
9/6/2019

53. Types of Instructional Tools
Discovery
Learning
Social
Constructive
Tools
Individual
Constructive
Tools
Progressive & thus focused
Guided
Inquiry
Mode of Instruction
Individual
Instructive
Tools
Social
Communicative
Tools
Direct
Instruction
Individual
Pair
Group
Complexity of Interactions
9/6/2019

54. Understanding Technology
Mouse
I/O Error
Main Storage
CPU
Too many & not focused
Function key
User interface
Software
Debugger
Floppy disk
Backup system
9/6/2019

55. Understanding Technology
Mouse
I/O Error
Main Storage
CPU
Progressive & thus focused
Function key
User interface
Software
Debugger
Floppy disk
Backup system
9/6/2019

56. Be Consistent
9/6/2019

57. Be Consistent Differences draw attention
Differences may imply importance
Use surprises to attract not distract
9/6/2019

58. Be Consistent This tick draws attention Differences draw attention
Differences may imply importance
Use surprises to attract not distract
This tick draws attention
9/6/2019

59. Be Consistent These differences distract! Differences draw attention
Differences may imply importance
Use surprises to attract not distract
These differences distract!
9/6/2019

60. Be Consistent This implies importance Differences draw attention
Differences may imply importance
Use surprises to attract not distract
This implies importance 
9/6/2019

61. Be Consistent Confusing differences! Differences draw attention
Differences may imply importance
Use surprises to attract not distract
Confusing differences!
9/6/2019

62. Be Consistent This surprise attracts Differences draw attention
Differences may imply importance
Use surprises to attract not distract
This surprise attracts
9/6/2019

63. Be Consistent These distract! Differences draw attention
Differences may imply importance
Use surprises to attract not distract
These distract!
9/6/2019

64. Tips for Presenting This is TOO flashy! Limit the number of slides
3 slides per minute is the maximum
Practice moving between slides.
Be prepared for technical difficulties
Avoid the use of flashy transitions.
This is TOO flashy!
9/6/2019

65. What makes the design of a .ppt presentation ineffective?
NEPAL ADMINISTRATIVE STAFF COLLEGE
What makes the design of a .ppt presentation ineffective?
Slides read word for word (60%)
Text too small (51%)
Full sentences used (48%)
Source: Bad PowerPoint Press Release 2003 survey
DO NOT SIMPLY READ WHAT IS ON THE SLIDES. This is the same as passing out handouts and then just reading all of it back to your audience. You should have much more to say than what appears on the slides. If you want your audience to have copies of all that you say, pass out note pages after your presentation.
Reveal the KEY IDEA only….a bullet point is a short summation of all you know about the idea
Use consistent style: each point start with a verb or noun, if verbs use all the same tense, use capitalization
9/6/2019
EVALUATION CRITERIA

66. Some Final Words Communication is the key
Text to support the communication
Pictures to simplify complex concepts
Animations for complex relationships
Visuals to support, not to distract
Sounds only when absolutely necessary
9/6/2019

67. NEPAL ADMINISTRATIVE STAFF COLLEGE
In Summary
Big
Simple
Clear
Progressive
Consistent
Rehearse your show several times before presenting it to a live audience. Know when you will move on and have some sense of the time required. Know how to use the computer. Don't be fumbling about trying to figure out how to move from slide to slide.
Avoid standing or sitting right behind your computer when you present. If necessary, have an assistant run the computer while you speak.
PowerPoint slideshows are intended to accompany and illustrate your own verbal presentation
Check equipment: Turn on all equipment and make sure it all works, especially the hand controller. Batteries good?
Equipment: What equipment will be used? Computer? Overhead projector? What are its features? Who is responsible for getting it all to the site and set up?
Software: What software (and its version number!) will run the presentation? Does it match what you used to create it? If not, does it matter?
Media: How will you transport the presentation to the site? Will your presentation fit on the media you plan to use to transport it?  Can the computer that will run the presentation use that type of media?     (floppy disk, zip disk, USB drive, CD, DVD?)
Handouts: Who is bringing? How to distribute and when and by whom?
9/6/2019
EVALUATION CRITERIA

68. Examples
9/6/2019

69. Multimedia Projector
9/6/2019

70. Introduction
High resolution, full-color projector capable of projecting contents.
Video
9/6/2019

71. Multimedia Projector Basics
9/6/2019

72. Multimedia Projector Basics(contd…)
9/6/2019

73. Multimedia Projector Basics(contd…)
9/6/2019

74. Multimedia Projector Basics(contd…)
9/6/2019

75. Multimedia Projector Basics(contd…)
9/6/2019

76. Multimedia Projector Basics(contd…)
9/6/2019

77. Multimedia Projector Basics(contd…)
9/6/2019

78. Multimedia Projector Basics(contd…)
9/6/2019

79. Multimedia Projector Basics(contd…)
9/6/2019

80. Document Management System (DMS)
URL
9/6/2019

81. Thank you
9/6/2019