Corporate Administrative Strategy RDIMS# GTEC October 15, 2007 Chief Information Officer Branch, TBS

2 Today’s Challenges 1. Strengthen the internal operations of government. Deliver a common approach to key internal administrative and information technology services to departments and agencies. 2. Improve service quality and effectiveness. Simplify business processes, re-using information & services to better manage moneys and operations. 3. Deliver shared corporate administrative & information technology services. Simplify and standardize processes for these systems. 4. Reinforce the capacity of the Public Service. Through the provision of common services and processes that are built for government-wide usage and to readily support change. To deliver better business value across Government and support Public Service Modernization…

3 Scope of Internal Administrative Services Initiatives Standardized Systems SAP & PeopleSoft Upgrade Data & Process Bridge Corporate Admin Shared Services STANDARDIZED DATA Financial HR Material STANDARDIZED PROCESSES Financial HR Material RCMP HR PWGSC SAP ITSSO Clusters PAY EMIS GOCM PSC eRecruit HR Portals … initial set of internal services initiatives (administrative) PensionSTSI

Managing the process Standardize Systems & Clusters Establish CAS-SSO Establish Data & Process Bridge Manage Evolution of Current Systems Standardize Processes Standardize Data Corporate Admin Strategy 3 4 The CASS Project CASSOCG / CPSA / GOS / CIOBCIOB with CASS Multiple orgs CIOB Responsible to perform The Bridge ‘Initiative’ (selected data & processes) 1 OCG, CPSA Standardized Data and Process Projects The Bridge ‘Initiative’ Cluster Governance Other Clusters, Other Functionality SAP – Psft Next Gen Procurement

5 Standardize Systems The Current Environment Used by 34 Departments / Agencies to process a significant amount of all the Crown’s human resource business transactions. Finance and Material Solutions 7+ cluster solutions Finance and Material Solutions 7+ cluster solutions Used by 33 Departments / Agencies to process 80% of all the Crown’s financial and material business transactions. IFMS Solution (SAP-based solution) IFMS Solution (SAP-based solution) Human Resource Solutions 6+ cluster solutions Human Resource Solutions 6+ cluster solutions GC HRMS Solution (PSFT-based solution) GC HRMS Solution (PSFT-based solution)

6 Standardize Systems Consolidate, as appropriate, on an SAP-based solution for Finance and Materiel business processes and an Oracle/PeopleSoft-based solution for Human Resource business processes. Provide a process and data integration capability across the two ERPs (i.e., a Bridge). Procure selected software and technologies that will allow existing investments to be leveraged. Upgrade the two ERPs when necessary, and when feasible. The Direction: Utilize Multiple ERPs plus a Bridge

7 Corporate Admin Strategy Note: Based upon the CPSA End-to-End HR Process definitions. Overall Bridging Needs…. 7 major end to end Human Resource Processes - 100s of sub-processes. 22 of these sub-processes address integration between the HR, Finance, Materiel & Payroll domains. Core Human Resource Applications Payroll Core Financial Applications (and SMS) Core Materiel Applications Dept ERP Integration Processes ?? 22 ?

8 The Bridge Project Note: Based upon the CPSA End-to-End HR Process definitions. The potential Phase 1 Solution…. Delivering reusable services to perform: 1. Workstation & asset request process. 2. Special requirement request process. 3. Recovered assets (permanent separation) process. 4. Recovered assets (temporary separation) process. 5. Measurement & monitoring plan process. Core Human Resource Applications Payroll Core Financial Applications (and SMS) Core Materiel Applications 5 of 22 HR Integration Processes

9 SOA Bridge Services PSFT Solution (PSFT HRMS V8.9) Person Phase 1 Bridge Solution (Potential ) Time 1. Ability to associate assets to an accountable individual (5 of 22 HR integration processes) 2. Ability to accurately report payroll costs against projects (special events, work assignments, etc.) & cost centers. (10 additional integration processes) Asset Project SAP Solution (SAP R/3 V4.7) Cost Standards, Guidelines, Directives Processes Data Technology Architecture

10 Alignment SharingCommonality With Phase 1… The Bridge Project – Reusability & Alignment GC Procurement Vehicles – SOA Consulting & Technologies. Combined GC and Departmental Governance model. Policies, Standards & Guidelines – processes & master data. Reusable Services. Departmental business transformation.  Policies, Standards & Guidelines – technology / architecture. Enabling 5 of 22 HR processes Horizontal governance 50% of integration technologies Consulting

11 Alignment SharingCommonality The Bridge project - Evolving to a mature & aligned enterprise GC Procurement Vehicles – SOA Consulting & Technologies. Combined GC and Departmental Governance model. Policies, Standards & Guidelines – processes & master data. Reusable Services. Departmental business transformation.  Policies, Standards & Guidelines – technology / architecture. Enabling 5 of 22 HR processes 50% of integration technologies 80% of integration technologies Phase 2Phase 1 5+ of 22 HR processes Consulting Horizontal governance Phase 2

12 Federated Enterprise Bridge Strategy Many Bridges are established across the Government of Canada to suit department, GC wide and Federal – Provincial integration needs but all following the same standards. Inter & Extra Government Integration Departmental and Inter-Departmental Program Integration Fisheries Defence Revenue Heritage Foreign Affairs Others Corporate Administrative Integration Employee & Manager Portal / Self-service Other Finance / Materiel Functionality Other HR Functionality Recruitment SPS Business Intelligence Learning CFMRS/BOSR Other Departmental Program Operation Systems (e.g., Real Property, Gs&Cs, etc) Pension Core Human Resource Applications Payroll Core Financial Applications (and SMS) Core Materiel Applications Travel GOC Marketplace Dept ERP Integration

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