ECSEL Call 2015 Work Plan and submission tools Yves Gigase 1

Check out the ECSEL website and the participant portal for H2020 Documents: Work Plan: schedule, budget, topics, evaluation procedure including criteria, national rules, TRLs Guide for applicants: further details on Part A, B and C; regional funding; further explanation on evaluation criteria Grant Agreement template Other: Consortium Agreement The H2020 guides Where to find? 2

2 Calls – Research Innovation Action (RIA) – Innovation Action (IA) Calls 3 CallTypeType equivalenceTRL focus ECSEL Research and Innovation Action (RIA) Industrial/Applied Research projects 3-4 ECSEL Innovation Action (IA)Experimental development projects 5-8 TRLs? Look for them in the Work Plan

TRL’s : RIA 4 Name Hardware Software Results

Provisional Timeline 2015 janfebmaraprmayjunjulaugsepoctnovdec PO closed 12 May FPP closed 8 Sep Call(s) open 17 March Call Launch Event and Consortium Building: 14/15 tbc Public Authorities Working Group: -Rules evaluation /selection (rating steps) -Launch of calls 2015 PAB Meeting GB Meeting GB: Adopt WP2015 Evaluation by Experts PAB Funding Decision Corrections by NFAs EU and NFA pre-commitments*…. EU and NFA contribution adjustments GRANT AGREEMENTS PROJECT START Fix Contri- butions *: under caveat: pending budgetary authorities decision Possibly: 2nd Consortium Building ? ECSL JU in 2015

Schedule: Same for both calls 6 DateActivity 12 May at 17:00:00Deadline Project Outline (PO) 15 June (tentative)Feedback on PO 8 September at 17:00:00Deadline Full Project Proposal (FPP) 27 October (tentative)Feedback on Evaluation and Selection NovemberChange requests Mid DecemberFunding Decision January - AprilGrant Preparation phase

Reimbursement rates 7 TypeRIAIA For profit (non SME) 25%15% SME 30%25% University/Other 40% EU Contribution as % of the eligible cost according to H2020 (beneficiaries may ask for a lower contribution) National contributions: see Annex G of the Work Plan

Budgets: EU estimated expenditure 8 RIAIA 50 MEuro95MEuro

Budgets: National 9

Topics: Example 10 Chapter Sub Chapter / Topic 6.5 Smart Production Instant access to a Virtual dynamic factory Increased Information transparency between field devices and ERP Real-time sensing & networking in challenging Environments Process Industry as an agile part of the Energy system Management of critical Knowledge to support maintenance decision making Automation service and function development process Open simulator platform Automation system for distributed manufacturing Balancing of system security and production flexibility. 5.2 Semiconductor manufacturing

Maximum three topics, most important one at level of call page Note that National priorities may be applicable to specific topics (refer to Annex G). Objectives of each topic can be found in the MASP. Proposals that cut across disciplines, support platform building, interoperability, establishment of open standards are particularly encouraged. Topics 11

Project Outline some information is not yet required (work packages for example) Participants, budgets: as complete and precise as possible Changes are possible! But limit them! Evaluated by two experts Blocking but with low threshold: only proposals that do not fit in the ECSEL programme will be blocked Expect feedback from national authorities on eligibility of partners, eventually funding availability, synergy with national policy, etc PO versus FPP 12 Full Project Proposal ALL information is required Participants and budgets: definitive Evaluated by four experts Selection is a PAB decision based on a ranked list of proposals established by the PAB Evaluation report will be made available after the PAB decision.

COMPASS: Worklflow EPS: Electronic Proposal System SyGMa: System for Grant Management Use of electronic signature Paperless Electronic tools 13

H2020 Participant Portal: ome.html ome.html Online manual for H2020: guide/index_en.htm guide/index_en.htm User guide for the submission tool: ermanual.pdf ermanual.pdf Information 14

For questions on any aspect of grant applications and the EU Research Framework Programmes, including beneficiary registration and data updates, please refer to the : For any IT-related problems that you might experience with the Submission system, please contact the : Questions specific to ECSEL: Helpdesks 15

Register your company (PIC number) Use the portal to register your proposal (coordinator) Proposal consists of: Part A: consortium information including financial information (cost, funding) Part B: Pdf with technical description Part C: Country specific information required (specific for ECSEL) Proposal submission 16

In Part A tick boxes (FPP and PO) – Set of boxes to allow (or not) industry associations to access the full proposal – Main area of the proposal (3 boxes, one or more or none) design technologies, process and integration, equipment, materials and manufacturing for micro- and nanoelectronics while targeting miniaturisation, diversification and differentiation, heterogeneous integration processes, methods, tools and platforms, reference designs and architectures, for software and/or control-intensive embedded/cyber-physical systems, addressing seamless connectivity and interoperability, functional safety, high availability, and security for professional and consumer type applications, and connected services; multi-disciplinary approaches for smart systems, supported by developments in holistic design and advanced manufacturing to realise self-reliant and adaptable smart systems having sophisticated interfaces and offering complex functionalities based on e.g. the seamless integration of sensing, actuating, processing, energy provision and networking. Tick boxes 17

Two Budgets !! 18 25% of DC Direct cost: Personnel Direct cost: Subcontracting Other direct cost Equipment, Travel Materials, etc Indirect cost JU Funding x% of DC Budget according to H2020 rules Budget according to national rules National Funding Guide for applicants

Provided that the Commission Decision authorizing the use of unit costs is adopted, beneficiaries, other than those who comply with conditions listed in ECSEL Model Grant Agreement and can declare capitalized and operating costs for large research infrastructure, may declare the eligible costs related to operating clean room on the basis of unit costs established in line with a methodology set up in a Commission Decision Clean room costs 19

The ECSEL programme welcomes proposals of any size that will be evaluated on their merits against the defined criteria. However, the PAB will expect compelling motivation for any proposal with a total Requested EU contribution (Column K of the Part A 3- Budget proposal) approaching or exceeding respectively 1/4 of the EU budget of the RIA call or 1/3 of the IA call. The compelling motivation will be described in Part B of the proposal under chapter 2.1 Expected impacts. Compelling motivation Presentation Context (name) - DATE !20

The SMEs will have to do a self-assessment, please refer to the SME chapter in this document for further information SME 21

Participants are encouraged to check/update their legal data, in particular the “Research and Innovation legal statuses” as funding percentages depend on it. Legal Status Presentation Context (name) - DATE !22

Use the template !!! For the FPP fill in all sections, including the public summary Part B Presentation Context (name) - DATE !23

Check out in the Work Plan under the section on national rules what you are expected to provide to national authorities. Not all require a Part C. Upload this in the Part C section Part C Presentation Context (name) - DATE !24

None! Provide a right balance between general and detail. Page limits Presentation Context (name) - DATE !25

If activities with costs are funded through ESI funds, then those activities cannot obtain ECSEL-EU funding. Various possibilities to include activities funded by ESI funds. Main issue: no overlap Risk mitigation: what happens if the activity does not get the ESI funding? ESI funding 26

Differences with the H2020 grant agreement: 1. The funding percentages for the EU contribution are different than under H2020. The applicable values for these Calls are given in the WP For partners from entrusting states (see WP2015) the national contribution is added to the EU contribution; the sum of the two contributions represents the JU Grant. 3. Amendments are required when changing the budgets of the partners Look up the annotated JU GA: s_manual/amga/h2020-amga_en.pdf Grant Agreement 27

Evaluation 28 Submission of Full Project Proposal Evaluation by experts Score of proposals (under/above threshold) Selection in PAB, funding, synergy with EU and national policies Admissibility and JU eligibility check Final ranking Communication to coordinator Handling of change requests) PAB decision on change requests Start of JU GA preparation

Some last points In case of equal score, the proposal with higher impact score is ranked higher – for both RIA and IA Large size does not equate to large impact Buzzwords (e.g. “huge opportunity”) counterproductive if not quantified The economic impact needs context and specificity The arguments must be compelling for both experts and public authorities…