NW DUG eSCRIP-SAFE & Transcripts on Demand (TOD) Pacific University Forest Grove, OR

About Pacific University Pacific University Oregon (Ory-gun) – Founded in 1849 for Oregon Trail Orphans – Small, private university with campuses in Forest Grove, Hillsboro and Eugene, Oregon – 4 Colleges; Arts & Sciences, Optometry, Education, Health Professions – 3,200 FTE, Undergraduate & Professional, split 50/50 – Colleague since 1993, ODS 2008, Recruiter – Mascot is Boxer, a Chinese qilin (dog-dragon )

eSCRIP-SAFE Overview Online Transcript Order & Delivery Integrated with Colleague & WebAdvisor Available to students enrolled since 1993 Process Improvements Produces Income Part of Pacific’s Self Service Initiative

Process Workflow Student logs on to WA (BoxerOnline) Clicks through to TOD with Credentials Place Order (consent, recipients, payment) Pull New Orders to PDF Send PDF to Business Office – Holds? Approve or Hold e-SCRIPT-SAFE Pull Approved Orders & Print e-SCRIPT-SAFE produces Transcript Recipient Notified & Retrieves Transcript

Development & Implementation Transcript Format WA  TOD Authentication Security e-SCRIPT-SAFE

Transcript Format Hardest Part – 4 Groupings, each with a subroutine call. Which one is last? Label or Fixed Position ID # Print End of Transcript Marker (EOT) Order Number entered in Address Modifier Order # in EOT Marker Major re-work of Format Rejected as Scoop Creep (future project)

WA  TOD Authentication Never Been Done Before Dave Morelli did B&N w/o spec so I asked him to try – 40 hours w/ mini-spec Teresa Jackson made generic version w/ dummy School ID and Secret Code Daylight Saving Times and IE/FF issues Project delays mean we were probably not first into production

Security Students after 1998 had WA credentials, non- alums were inactive Students after 1993 Had Disabled Network ID & no WA credentials. BoxerOnline 4 Ever project set up ~3k students in WA (DMIS), others re-enabled Refer Inactive Students to Help Desk to activate network account Side Benefits – 1098Ts, WA Access Using MD5 Encryption Students prior to 1993 must create TOD account

SCRIPT-SAFE Very secure, backups are aged & deleted Technicians & Support Staff - Very Good Delivery: links to 3 rd Party or Student, Mailed Hardcopy, Expedited Pacific Charges a Flat Fee per Transcript, e-SCRIPT-SAFE adds their charge + S/H