Optimist International1 Motivation, Tracking and Management “Keys to Success”

Optimist International2 Motivation and Management Motivation is “Firing them up” Management is “Running” along beside them

Optimist International3 Motivation n Setting the Tone n Excitement & Optimism n Caring & Listening n Proactive Greeting with Names

Optimist International4 Motivation n Changing Behavior u May not be able to change their mind but you can change behavior n Ask & Reward u Repeated hundreds of cycles u Start small, build larger u Task commensurate with person and reward

Optimist International5 Tracking.... Success What is Tracking? n Managing the efforts of Volunteers n Yours is a People Job n Plan your work, work your plan

Optimist International6 High tech / high touch n Send Monthly reports with personal notes

Optimist International7 Four steps to Accomplishment n Plan Purposefully n Prepare Prayerfully n Proceed Positively n Pursue Persistently

Optimist International8 Who do we Track? n Zones - Lieutenant Governors n Clubs - Presidents n Dues - Treasurers n Individual Members/PGI n JOOI Members/Clubs

Optimist International9 What is club success? - Working toward a worthy goal n Growth n * Honor Club * n Distinguished Club n Other, personal, new club, new project, fun meetings

Optimist International10 Tracking Concept Governor Lieutenant Gov. Club President Growth/Dues/Reports

Optimist International11 District File System Files

Optimist International12 Reports Collection Sample Officer-Elect Report

Optimist International13 Club Tracking Chart Club

Optimist International14 Zone Tracking Chart Zone

Optimist International15 District Tracking Chart District

Optimist International16 Tips for using Tracking Charts n Clear explanation of expectation n Establish caring relationships - know what they want n Visuals - charts, graphs, logos, etc. n Pull rather than push for success n Awards & Recognition incentives n Phone calls to appreciate effort

Optimist International17 More tips for using Tracking Charts n Overcoming Obstacles u “Obstacles are those frightful things we see when we take our eyes off our goals.” n Due dates - early u “Don’t wait for your ship to come in, swim out to it.” n Be Positive u “Real Optimism sees the negatives but accents the positives.” - William Arthur Ward

Optimist International18 Function Based Tracking n Track functions by chronology Charts by time Growth separate measure n Process Centered Leadership Ask, expect Communicate Recognize

Optimist International19 Management n Is the process of assisting in the completions of the “tracking” behaviors n Is the “Action/Communication” portion of “Tracking”

Optimist International20 Summary Questions n What is the basic measure of club achievement? n What gives meaning to life and to a successful governorship?

Optimist International21 Climb to the Summit n “Live your life each day as you would climb a mountain. An occasional glance toward the summit keeps the goal in mind, but many beautiful scenes are to be observed from each new vantage point. Climb slowly, steadily, enjoying each passing moment; and the view from the summit will serve as a fitting climax for the journey.” - Harold V. Melcher