SBBC’s Purchasing Card Rules and Regulations Training Program P-Card

TRAINING Purchasing (P-Card) Rules and Regulations

Lost or Stolen Cards Call Bank of America toll-free at (24 hours a day, 365 days a year) P-Card

Cardholder Liability 1.It is a corporate charge card that does not affect the Cardholder’s personal credit. P-Card

Recommended Purchases 1.Subscriptions 2.Postage 3.Books, Printed Instructional Materials 4.Computer Software 5.Educational Tests 6.Classroom Supplies, including Art and Athletics 7.Film Processing 8.Office Supplies P-Card

Prohibited Purchases 1. Capital Items any cost $1,000 or over 2. Personal Transactions 3. Chemicals 4. Money Orders 5. Internal Funds P-Card

Prohibited Purchases, Con’t. 6. All Technology Equipment a) Computers b) Printers c) Office Machines P-Card

Spending Controls 1. Maximum purchase of $ per line item. 2. Maximum total limit of $10,000 per month per card. P-Card

Sales Tax 1.SBBC is Tax Exempt and does not pay sales tax on any charge. 2.Tax Exemption number is provided by Supply Management & Logistics. P-Card

Bank Statements 1. Bank of America sends out statements between the 5 th and 10 th of each month. P-Card

Bank Reconciliation 1.Match all receipts with bank statement. 2.Get Signed approval by your Principal, Department Head or designee. 1 3.Make a copy of all paperwork for your records. 4.Send Original paperwork to Supply Management & Logistics. a) Attention: Carmelo Guerra P-Card 1 Hereafter collectively referred to as designee

Additional Information 1. Read the Purchasing Card Policies and Procedures Manual located on the purchasing website. P-Card

Additional Information 2. Contact Purchasing Card Administrator Carmelo Guerra a) Phone: b) P-Card