LEA Planning Cycle March 4, 2010 Office of Educational Improvement and Innovation and Office of Field Services

2 Purpose of the Day Share Process and Timelines for LEA Planning Cycle and School Improvement Become familiar with new AdvancEd’s Goals Management and District Improvement Plan tools Review the LEA Planning Cycle Requirements Become acquainted with the new LEA tool Provide time to use the online system

Current School Requirements Time lineWho SPR (90) or Education YES! Subset (40) or NCA SAR or SA March 12, 2010All MDE schools or All NCA schools School Improvement Plan (including Title I Schoolwide or Targeted components) Due September 1All schools in any district receiving Title I funds School time lines 3 NEW!

School level online requirements 4 MDE Schools NCA Schools School Process Rubrics 90 SPR(90) Or Education YES! Subset 40 Standards Assessment Report (SAR) Or Self Assessment (SA) School Improvement Plan Schoolwide or Targeted Assistance Components School Process Profile

Upcoming District Requirements Time lineWho DPRDue: April 1, 2010 All MDE districts and districts not involved in district accreditation NCA District Accreditation SAR 6 months to 6 weeks prior to QAR visit or April 1, 2010 whichever comes first All NCA districts in district accreditation. District Improvement PlanDue: June 30, 2010All districts LEA Planning Cycle Application (LEAPC) Due: June 30, 2010 All districts that complete a Consolidated Application District time lines 5 NEW!

District level online requirements 6 MDE Districts NCA Districts District Process Rubrics (DPR) District Standards Assessment Report (SAR) District Improvement Plan LEA Planning Cycle Application District Process Profile

7 One Voice One Plan

8 Michigan Continuous School Improvement Stages and Steps Do Implement Plan Monitor Plan Evaluate Plan Plan Develop Action Plan Student Achievement Gather Getting Ready Collect School Data Build School Profile Study Analyze Data Set Goals Set Measurable Objectives Research Best Practice

9 While the School Improvement Framework provides the vision for school improvement, a comprehensive needs assessment provides the process to support two of the four stages of the School/District Improvement Process: Gather and Study.

10 Continuous improvement model Getting Ready Collect Data Build Profile Data Profile Process Profile Analyze Data Data Analysis Process Analysis Summary Report Set Goals Set Measurable Objectives Research Best Practice Develop Action Plans Implement Plan Monitor Plan Evaluate Plan A comprehensive needs assessment Improvement Plan Gather Study Plan Do

11 What is the Process???

12 District conducts a comprehensive needs assessment to identify strengths and challenges District determines Goals and Measurable Objectives for the identified need areas Enter the identified Goals and Measurable Objectives in Goals Management

13 Continue to complete each Goal. Districts will have to complete a minimum of 3 Goals After the Goals are completed, district personnel must “Approve” the Goals for inclusion in the District Improvement Plan and the LEAPC Exit Goals Management and re-enter through the District Improvement Plan to complete the other required components of the District Plan

14 Submit the District Improvement Plan for Approval to central office staff Make modifications, if requested by your district After modifications are completed, activate your LEAPC and select the Goals for inclusion in that document

15 Districts and schools must collaborate to develop school/district improvement plans to support initiatives based on needs at both levels

16 ESEA & PA 25 OEII Ed YES! External NCA District Improvement Process Coherent Plan for Improvement Common vision Common language Continuous Improvement OSE-EIS OFS Common vision

Alignment 17 School A School C School B District Office Cooperation Collaboration Communication

18 MDE Plan ISD/RESA Plan District Plan School Plan Classroom A vertically aligned system for..

19 Do Implement Plan Monitor Plan Evaluate Plan Plan Develop Action Plan Student Achievement Gather Getting Ready Collect District Data Build District Profile Study Analyze Data Set Goals Set Measurable Objectives Research Best Practice Process cycle for continuous improvement

Setting the context 20 It’s easier when we all pull TOGETHER

21 Do Implement Plan Monitor Plan Evaluate Plan Plan Develop Action Plan Student Achievement Gather Getting Ready Collect District Data Build District Profile Study Analyze Data Set Goals Set Measurable Objectives Research Best Practice Process cycle for continuous improvement

22 Continuous district improvement Getting Ready Collect Data Build Profile District Data Profile District Process Profile Analyze Data District Data Analysis District Process Analysis Summary Report Set Goals Set Measurable Objectives Research Best Practice Develop Action Plans Implement Plan Monitor Plan Evaluate Plan A comprehensive needs assessment District Improvement Plan Gather Study Plan Do

1.District Data Profile 2.District Data Analysis 3.District Process Profile 4.District Process Analysis 5.Summary Report 23 District comprehensive needs assessment

24 District data profile and analysis District Data Profile Achievement Demographic Process Perception Collect & analyze this data set

25 District data profile and analysis * These reports are recommended, but not required and they are not all encompassing.

26  Comprehensive needs assessment 1.District Data Profile 2.District Data Analysis 3.District Process Profile 4.District Process Analysis 5.Summary Report 

27 MDE Districts District Process Rubrics (DPR) District process profile Identifies strengths and challenges in system processes and protocols of practice. NCA Districts District Standards Assessment Report (SAR)

28 Handout # 2 District Performance Indicators MDE district level 19 performance indicators District process profile

29 NCA Districts will complete SAR template District process profile

30 District process rubrics & SAR template Download the District Process Rubrics or SAR Word Template for help preparing your report offline. You must complete the District Process Rubrics or the SAR online. Important!

31 District process profile online

32   Comprehensive needs assessment 1.District Data Profile 2.District Data Analysis 3.District Process Profile 4.District Process Analysis 5.Summary Report  

33 Data Profile and Analysis Process Profile and Analysis Summary Report Goals Strengths Challenges A comprehensive needs assessment

School Comprehensive Needs Assessment District Comprehensive Needs Assessment District Comprehensive Needs Assessment School Improvement Plans District Improvement Plans ISD/RESA Improvement Plans ISD/RESA Comprehensive Needs Assessment ISD/RESA Comprehensive Needs Assessment School Data Profile School Process Profile District Process Profile Data Profile Process Profile Data Profile Process Profile District Process Profile District Data Profile Ed YES! Report 40 or 90 Indicators Self Assessment Or SAR MDE NCA Consolidated Application Student Achievement 19 Indicators District Data Profile 34 District SAR System/ESA SAR School Comprehensive Needs Assessment School Process Profile School Data Profile

35 It’s all about Goals School Improvement Plan LEA Planning Cycle Application District Improvement Plan School Process Rubrics (90)/ SAR Education Yes! Subset (40)/ SA District Process Rubrics/ District SAR G O A L S MANAGEMENT

36 Goals management template Download the Goals Management Template for help preparing your goals offline. You must enter your goals in the online Goals Management system. Important!

Student focused goal Gap & cause for gap Measurable objective Strategy Activities Fiscal resources District goals management 37

Goal statement All students will be proficient in reading. Goals Important! student focused stated broadly based on data analysis 38

Student goal Gap and cause for gap Measurable objective Strategy Activities Fiscal resources 39  District Goals management

When considering the percent of students proficient, there is a 21% difference between students without disabilities and students with disabilities as measured by the MEAP; additional data analysis identifies informational reading as the primary cause for gap. Important! Consider multiple data sources 40 Gap and cause for gap Gap Cause

Student goal Gap and cause for gap Measurable objective Strategy Activities Fiscal resources 41   District Goals management

 Specific  Measurable  Attainable  Realistic  Time-bound It is critical to determine how you will monitor and measure your progress as you begin to plan. SMART objectives Important! 42 Measurable objective

All students will increase skills in the area of informational reading: the percentage of non-disabled students proficient on the MEAP will increase from 56% ( ) to 65% and the percentage of students with disabilities proficient on the MEAP will increase from 35% ( ) to 52% by the end of the school year. 43 specific measurable time bound attainable & realistic Measurable objective

Student goal Gap and cause for gap Measurable objective Strategy Activities Fiscal resources 44    District Goals management

Student goal Gap and cause for gap Measurable objective Strategy Activities Fiscal resources 45   District Goals management

 Specific  Measurable  Attainable  Realistic  Time-bound It is critical to determine how you will monitor and measure your progress as you begin to plan. SMART objectives Important! 46 Measurable objective

All students will increase skills in the area of informational reading: the percentage of non-disabled students proficient on the MEAP will increase from 56% ( ) to 65% and the percentage of students with disabilities proficient on the MEAP will increase from 35% ( ) to 52% by the end of the school year. 47 specific measurable time bound attainable & realistic Measurable objective

Student goal Gap and cause for gap Measurable objective Strategy Activities Fiscal resources 48    District Goals management

Criteria for Strategy Statement Begin each statement with “District staff will...” (and/or which specific group of teachers). Use an action verb of observable behavior which must be done. Write clear, concise statements that describe what you intend to accomplish. (Be specific.) Make sure each strategy addresses the issue and connects back to the measurable objective. Research and evidence based 49 Strategy

District staff will implement effective, research based strategies for informational reading instruction as a result of district level training. 50 Strategy

Student goal Gap and cause for gap Measurable objective Strategy Activities Fiscal resources 51     District Goals management

Criteria for Activities Describes an adult activity/action (what adults will do to assist students in meeting the measurable objective). Linked to the strategy statement. Includes specific steps that include:  activity  staff responsible  timeline for implementation,  resources needed  funding source and amount  monitoring plan and evidence of success. 52 Important! Activities and Fiscal Resources are not included in the LEA Planning Cycle Application Activities and fiscal resources

53 What might be an appropriate activity for this strategy? Activities and fiscal resources Strategy: District staff will implement effective, research based strategies for informational reading instruction as a result of district level training

54 MDE-AdvancED online tool

55 Goals management

Take a break! 56 Login to your account

57 The LEA Planning Cycle…. Using the AdvanceEd Website. Let’s Begin The Process

Definition of the LEAPC The LEA Planning Cycle (LEAPC) is the subset of Federally-funded Goals (with embedded Needs), Objectives and Strategies derived from a comprehensive needs assessment It is based on the identified needs of the District after assessing achievement trends at the District level and in the schools

The LEAPC Application is… Required for districts seeking/receiving Federal funds Located on the AdvancED site (moved from MEGS) Available March 15, 2010 Due June 30, 2010 along with the Consolidated Application and Title I School Selection application which still reside in MEGS (for a July 1 obligation date) Overview of the LEAPC

A complete LEAPC Application… Must contain 3-5 approved Goals Must include a minimum of one corresponding Objective and Strategy for each Goal Should only include the Strategies that are budgeted within the Consolidated Application Overview of the LEAPC

1.Enter Goals Management to create and approve 3-5 Goals, Objectives and Strategies 2.Activate the LEAPC online 3.Enter to work on Application 4.Select 3-5 approved Goals, Objectives, and Strategies 5.Add a Comment (optional) 6.Save to continue working at another time OR Save and Submit to notify the District’s Field Services Consultant that the LEAPC is ready for review LEAPC Process

LEAPC Steps Activate LEAPC Enter LEAPC Select Approved Goals Add a Comment Save Save and Submit

Activate LEAPC

LEAPC Steps Activate LEAPC Enter LEAPC Select Approved Goals Add a Comment Save Save and Submit 

Enter LEAPC

LEAPC Steps Activate LEAPC Enter LEAPC Select Approved Goals Add a Comment Save Save and Submit  

Select Goals/Objectives/Strategies

LEAPC Steps Activate LEAPC Enter LEAPC Select Approved Goals Add a Comment Save Save and Submit   

71 Goals Management Student Goal Statement Gap & Cause for the Gap Measurable Objective Statement Strategy Statement Activities Fiscal Resources A district must enter goals / objectives / strategies into Goals Management and approve them in order for them to be available for the LEAPC Important!

72 Approval Important! A district must approve goals/objectives/strategies within Goals Management in order for them to be available for the LEA Planning Cycle Application

73 Goal Statement Example: All students will be proficient in reading Goals Management – Goal

74 Goals Management Student Goal Statement Gap & Cause for the Gap Measurable Objective Statement Strategy Statement Activities Fiscal Resources Important! A district must enter goals / objectives / strategies into Goals Management and approve them in order for them to be available for the LEAPC

75 Gap/Cause for Gap Example: There is a 21% difference between all students and students with disabilities as measured by the MEAP; GLCE analysis identifies informational reading as the primary cause for gap CONSIDER MULTIPLE DATA SOURCES FORMERLY “NEED” Goals Management – Gap/Cause for Gap

76 Neither the process nor the expectation has changed even though the language has changed: –Needs must always be established first using data –Goals must always be based on an identified Need (“Gap/Cause for Gap”) Goals Management – Goal

77 Student Goal Statement Gap & Cause for the Gap Measurable Objective Statement Strategy Statement Activities Fiscal Resources Important! A district must enter goals / objectives / strategies into Goals Management and approve them in order for them to be available for the LEAPC Goals Management

78  Specific  Measurable  Attainable  Realistic  Time-bound SMART Objective It is critical at this point in the process to discuss how you will monitor and measure your progress Goals Management – Objective

79 Measurable Objective Statement Example: The percentage of non-disabled students proficient on the MEAP will increase from 56% ( ) to 65% The percentage of students with disabilities proficient on the MEAP will increase from 35% ( ) to 52% by the end of the school year Goals Management – Objective

80 Student Goal Statement Gap & Cause for the Gap Measurable Objective Statement Strategy Statement Activities Fiscal Resources Important! A district must enter goals / objectives / strategies into Goals Management and approve them in order for them to be available for the LEAPC Goals Management

81 Strategy Statement Example: Begin each statement with “Teachers/Staff will...” Use an action verb for an observable behavior “…engage in…” Address the issue and connect back to the measurable objective “…professional development related to informational reading and differentiated instruction.” Goals Management – Strategy

82 Student Goal Statement Gap & Cause for the Gap Measurable Objective Statement Strategy Statement Activities Fiscal Resources Activities and Fiscal Resources are not included in the LEAPC Goals Management

83 Approval of the LEAPC is not approval of any activities or fiscal resources within Goals Management Your federally-funded activities and fiscal resources are included in the Consolidated Application for approval Activities and Fiscal Resources

84 LEA Planning Cycle

85 LEA Planning Cycle – Selecting Goals

86 LEA Planning Cycle – Selecting Goals

87 Once an LEAPC is submitted and is under review by MDE, goals / objectives / strategies can not be edited When the application is back to the District, edits can be made as necessary Final approved application is archived in a PDF Editing Goals/Objectives/Strategies

88 All goals information edited within Goals Management will affect the LEAPC If you log-in later to amend your LEAPC, the system to alert you to which goals / objectives / strategies have been edited; you will need to determine what exactly has been changed Editing Goals/Objectives/Strategies

89 Editing Goals/Objectives/Strategies

90 Approved Goals Importan t! A District Superintendent or designee must approve Goals/Objectives/Strategies within Goals Management in order for them to be available in the LEA Planning Cycle (LEAPC)

91 Add a Comment

92 LEAPC Steps Activate LEAPC Enter LEAPC Select Approved Goals Add a Comment Save Save and Submit    

93 LEAPC Important! Save frequently to prevent losing District work!!!

94 Save Application

95 Re-enter Application Locate the LEAPC (Application in Progress) line and click Continue

96 LEAPC Steps Activate LEAPC Enter LEAPC Select Approved Goals Add a Comment Save Save and Submit     

97 Save and Submit

98 Submitted for Review

99 Goals Management Lock When an Application is in a “Submitted” or “Review if Progress” status, the District will not be able to edit LEAPC Goals information within Goals Management

100 Approval/Modifications Approved Application A submitted application that does not require any modifications is returned as Approved Modifications Required A submitted application that needs changes before approval is returned to the District Official with specific comments that will describe what is needed for each modification required Important! Applicants will receive an notification for every change in status.

101 Modifications Required

102 Review Comments

103 Examples of Comments 1.Goals must address what ALL students should be able to know and do 2.Objectives must meet the SMART criteria 3.The budget in the Consolidation Application includes computers but the Objectives/Strategies don’t align 4.The gap analysis does not identify specific achievement data

104 Modifying a Goal

105 Resubmit for Review

106 After an LEAPC Application is approved, the District may need to amend the Application and make changes Example: The District receives additional funding and needs to add new Strategies Amending the Application

107 Amending the Application

108 Updates in Goals Management

109 Amending the Application

110 Advanc-ed.org

111 Questions Clinton: Cheryl Wyatt Eaton: Cheryl Poole Ingham: Tamara Bashore Berg Shiawassee: Sue Stephens NCA Questions Reni Araoz School Improvement Questions: Kathy Miller

112 LEA Questions Leah Breen