1. One Common Voice One Plan March 31, 2010 Office of Educational Improvement and Innovation and Office of Field Services

2. Training Regions Trainings organized by MAISA regions 2 http://www.flickr.com/photos/hectoralejandro/3441414853/

3. Goal of Session 3 Promote the understanding of the goal development process and the LEA Planning Cycle Application as supported by quality reporting through the online system at advanc-ed.org

4. How is School Improvement like a Merry Go Round? 4

5. How long have you worked with federal programs? 5

6. School Improvement Resource Site Resources, information and documents: http://oaisdschoolimprovement.wikispaces.com On the left, click on “DIP/LEA PC” 6

7. Pathway to Approval Budget Item $$$$ Research- Based Strategy Goal & Measurable Objective “Need” (Gap) Comprehensive Needs Assessment Activities & Fiscal Resources Program Evaluation: Effective Strategy

8. 8 Do Implement Plan Monitor Plan Evaluate Plan Plan Develop Action Plan Student Achievement Gather Getting Ready Collect District Data Build District Profile Study Analyze Data Set Goals Set Measurable Objectives Research Best Practice Michigan Cycle for Continuous Improvement

9. 9 Continuous Improvement Model Getting Ready Collect Data Build Profile Data Profile Process Profile Analyze Data Data Analysis Process Analysis Summary Report Set Goals Set Measurable Objectives Research Best Practice Develop Action Plans Implement Plan Monitor Plan Evaluate Plan A comprehensive needs assessment Improvement Plan Gather Study Plan Do

10. 10 MDE - AdvancED http://www.advanc-ed.org/mde/ School improvement Tasks Training and Support Communication Frequently Asked Questions Contact MDE - NCA Give Us Your Feedback

11. New Language in Online System 11 Former languageNew language Comprehensive Needs Assessment CNA School Process Rubrics (90) SPR (90) EdYES! ReportEducation Yes! Subset (40) EdYES! (40) District Comprehensive Needs Assessment District Process Rubrics DPR

12. School Level Online Requirements 12 MDE Schools NCA Schools School Process Rubrics 90 SPR(90) Or Education YES! Subset 40 Standards Assessment Report (SAR) Or Self Assessment (SA) School Improvement Plan Schoolwide or Targeted Assistance Components School Process Profile

13. District Level Online Requirements 13 MDE Districts NCA Districts District Process Rubrics (DPR) Standards Assessment* Report (SAR) District Improvement Plan LEA Planning Cycle Application District Process Profile *Currently every five years; NCA/MDE considering developing an annual district level SA

14. Current School Requirements Time lineWho SPR (90) or Education YES! Subset (40) or NCA SAR or SA March 12, 2010All MDE schools or All NCA schools School Improvement Plan (including Title I Schoolwide or Targeted components) Due September 1All schools in any district receiving Title I funds School Timelines 14 NEW!

15. Upcoming District Requirements Time lineWho DPRDue: April 1, 2010All MDE districts NCA District Accreditation SAR 6 months to 6 weeks prior to QAR visit or April 1, 2010 whichever comes first All NCA districts with district accreditation (not individual building accreditation) District Improvement PlanDue: June 30, 2010All districts LEA Planning Cycle Application (LEAPC) Due: June 30, 2010 All districts that complete a Consolidated Application District Timelines 15 NEW!

16. 16 ESEA & PA 25 OEII Ed YES! External NCA District Improvement Process Coherent Plan for Improvement Common vision Common language Continuous Improvement OSE-EIS OFS Common Vision

17. 17 Do Implement Plan Monitor Plan Evaluate Plan Plan Develop Action Plan Student Achievement Gather Getting Ready Collect District Data Build District Profile Study Analyze Data Set Goals Set Measurable Objectives Research Best Practice Michigan Cycle for Continuous Improvement

18. 18 MDE Plan ISD/RESA Plan District Plan School Plan Classroom A vertically aligned system for..

19. Alignment 19 http://www.flickr.com/photos/dave_mcmt/281995496/http://www.flickr.com/photos/dave_mcmt/280013272/http://www.flickr.com/photos/travelinlibrarian/2497572953/ School A School C School B District Office Cooperation Collaboration Communication

20. Checking In/Turn and Talk From 1 to 5, how would you rate the alignment and support between your buildings and district office? –1 meaning little alignment and support –5 meaning extensive alignment and support What evidence would support your rating? 20

21. Setting the Context 21 It’s easier when we all pull TOGETHER http://www.flickr.com/photos/steveweaver/2915792034/

22. 22 Do Implement Plan Monitor Plan Evaluate Plan Plan Develop Action Plan Student Achievement Gather Getting Ready Collect District Data Build District Profile Study Analyze Data Set Goals Set Measurable Objectives Research Best Practice MDE Cycle for Continuous Improvement

23. 23 Continuous District Improvement Getting Ready Collect Data Build Profile District Data Profile District Process Profile Analyze Data District Data Analysis District Process Analysis Summary Report Set Goals Set Measurable Objectives Research Best Practice Develop Action Plans Implement Plan Monitor Plan Evaluate Plan A comprehensive needs assessment District Improvement Plan Gather Study Plan Do

24. 24 Data Profile and Analysis Process Profile and Analysis Summary Report Goals Strengths Challenges A Comprehensive Needs Assessment

25. 25 District Data Profile and Analysis District Data Profile Achievement Demographic Process Perception Collect & analyze this data set

26. What types of data are/are not readily available in your district? 26 Demographic Data Achievement/ Outcome Data Process DataPerception Data Enrollment Subgroups of students Staff Attendance (Students and Staff) Mobility Graduation and Dropout Conference Attendance Education status Student subgroups Parent Involvement Teaching Staff Course enrollment patterns Discipline referrals Suspension rates Alcohol ‐ tobacco ‐ drugs violations Participation extra ‐ curriculars Physical, mental, social and health Local assessments: District Common Assessments, Classroom Assessments, Report Cards State assessments: MME, ACT, MEAP, MIAccess, MEAP Access, ELPA National assessments: ACT Plan, ACT Explore, ACT WorkKeys, NWEA, ITBS, CAT, MET NAEP, PSAT GPA Dropout rates College acceptance Policies and procedures (e.g. grading, homework, attendance, discipline) Academic and behavior expectations Parent participation – PT conferences, PTO/PTA, volunteers Suspension data School Process Profile Rubrics (40 or 90) or SA/SAR (NCA) Event occurred: Who, what, when, where, why, how Programs/services: What you did for Whom: Eg. All 8th graders received Violence Prevention Survey data (student, parent, staff, community) Opinions Clarified what others think People act based on what they believe How do they see you/us?

27. 27 District Data Profile and Analysis * These reports are recommended, but not required and they are not all encompassing.

28. 28 District Data Profile and Analysis District Process Profile and Analysis Summary Report Goals Strengths Challenges A Comprehensive Needs Assessment

29. 29 MDE Districts District Process Rubrics (DPR) District Process Profile Identifies strengths and challenges in system processes and protocols of practice. NCA Districts Standards Assessment Report (SAR)

30. 30 MDE district level 19 performance indicators District process profile

31. 31 NCA Districts will complete SAR template District Process Profile

32. 32 District Process Rubrics & SAR Template Download the District Process Rubrics or SAR Word Template for help preparing your report offline. You must complete the District Process Rubrics or the SAR online. Important!

33. 33 District Process Profile Online

34. 34 Login to your account advanc- ed.org/mde

35. 35 District Process Profile Online When you have completed all of the indicators and have the green checks to verify that, you need to get a green check next to your Goals. Given that you have not yet completed your DIP and have no goals to choose from, you must Create a Goal. Once you click on that, choose a Goal from the drop down menu, name the goal and go to the bottom of the page and save. Go out of that area of the site, back to the beginning, click on “Continue” and you should see the green check. Next year, this part of the DPR will be prepopulated with the goals you entered into Goals Management.

36. District Roles 36 Are you required to multi-task?

37. Checking In Given that your range of responsibilities extend beyond the DPR, District Data Profile, and DIP, what support are you going to need to accomplish this work? Turn and Talk

38. 38 Data Profile and Analysis Process Profile and Analysis Summary Report Goals Strengths Challenges A Comprehensive Needs Assessment

39. One Common Voice – One Plan Stage 1- Gather Step 1 - Getting Ready Ability and Willingness Vision Mission Beliefs (optional) Decision Making Process Stakeholders 39

40. 40

41. advanc-ed.org/mde 1.Review your institution information 2.Complete your Vision, Mission, Beliefs 3. Enter the list of Stakeholders 4. Review the Statement of Non- Discrimination and provide associated contact information 41

42. 42 It’s All About Goals School Improvement Plan LEA Planning Cycle Application District Improvement Plan School Process Rubrics (90) Education Yes! Subset (40) District Process Rubrics G O A L S MANAGEMENT

43. 43 http://www.advanc-ed.org/mde/school_improvement_tasks/?m2m Goals Management Template You may want to download the Goals Management Template for help preparing your goals offline. You must enter your goals in the online Goals Management system. Important!

44. Goal Details (9 parts) Measureable Objective Strategy Activity Fiscal Resources Goals Management Template www.advanc-ed.org/mde

45. Goal Details 45 Goal (9 parts) –Goal Source: Continuous Improvement –Content Area –Goal Name –Student Goal Statement –Gap Statement (“Need” part 1) –Cause for Gap –Measures or Data Sources used to Identify Gap (“Need” part 2) –Criteria for Success and Measures for Monitoring Progress and Success of Goal –Name of Person Responsible

46. Goal Source: Continuous Improvement Content Area: Reading Goal Name: Reading Proficiency Goal Statement: All students will be proficient in reading. Goal Details: Content Area & Goal Important! student focused stated broadly based on data analysis 46

47. Goals Management for Goal 47 Goal –Goal Source –Content Area –Goal Name –Goal Statement –Gap Statement (“Need” part 1) –Cause for Gap –Measures or Data Sources used to Identify Gap (“Need” part 2) –Criteria for Success and Measures for Monitoring Progress and Success of Goal –Person Responsible for Goal    

48. When considering the percent of students proficient, there is a 21% difference between students without disabilities and students with disabilities as measured by the MEAP reading assessment and a 27% difference as measured by the MME math assessment. Important! Consider multiple data sources 48 Gap Statement Gap

49. When considering the percent of students proficient on district quarterly reading assessments, there is a 17% difference at the elementary, 26% at the middle school and 32% at the high school between students without disabilities and students with disabilities. Important! Consider multiple data sources 49 Gap Statement (cont.) Gap

50. Additional analysis of assessment data indicates that informational reading is an area that is especially challenging for all students. An analysis of the delivered curriculum indicates inconsistencies across the district with regard to the opportunities students have to experience informational text. Use multiple data sources 50 Cause for Gap Challenging concepts/skills Systems, Processes, &/or Practices

51. Goals Management for Goal 51 Goal –Content Area –Goal Name –Goal Statement –Gap Statement (“Need” part 1) –Cause for Gap –Measures or Data Sources used to Identify Gap (“Need” part 2) –Criteria for Success and Measures for Monitoring Progress and Success of Goal –Person Responsible     

52. Measure or Data Sources used to Identify the Gap Describe multiple measures/sources of data used by district/schools to identify this gap in student achievement:* Examples might include: –MEAP/MME –Nationally normed assessments –District benchmark assessments –Common Classroom Unit Assessments –Student work samples

53. Criteria for Success and Measures for Monitoring Progress and Success of Goal What are the criteria for success and what data or multiple measures of assessment will be used to monitor progress and success on this goal? –All students will be proficient on math MEAP and MME –All students will be at proficiency or above on math common assessments –Students’ RIT scores on MAP will be at grade level or above. These criteria provide basis for Measurable Objectives.

54. Person Responsible Name of person who is responsible for this goal : * new component-not included in LEAPC NEW! First Name Last Name

55. Checking In What did you hear that made sense? What questions do you have? Turn and Talk

56. Student goal Gap and cause for gap Measurable objective Strategy Activities Fiscal resources 56   Goals management

57. It is critical to determine how you will monitor and measure your progress as you begin to plan. SMART objectives Important! 57 Measurable Objective Specific clearly defined beyond global statements Measureable tied to data which allows for objective evaluation Attainable able to do but still challenging Realistic tied to important outcomes Timebound set within a specific timeframe

58. All elementary and middle school students will increase skills in the area of informational reading: the percentage of non-disabled students proficient on the MEAP and district quarterly assessments will increase 9 percentage points and the percentage of students with disabilities proficient on the MEAP and quarterly assessments will increase 20 percentage points by the end of the 2011-2012 school year. 58 specific measurable time bound attainable & realistic Measurable Objective

59. All high school students will increase skills in the area of informational reading: the percentage of non-disabled students proficient on the MME and district quarterly assessments will increase 9 percentage points and the percentage of students with disabilities proficient on the MME will increase 20 percentage points by the end of the 2011/12 school year for MME and the end of the 2010/11 school year for quarterly assessments. 59 specific measurable time bound attainable & realistic Measurable Objective

60. Student goal Gap and cause for gap Measurable objective Strategy Activities Fiscal resources 60    Goals Management

61. Criteria for Strategy Statement Begin each statement with “District staff will...” (and/or which specific group of teachers). Use an action verb of observable behavior which must be done. Write clear, concise statements that describe what you intend to accomplish. (Be specific.) Make sure each strategy addresses the issue and connects back to the measurable objective. Research and evidence based 61 Strategy

62. District staff will implement effective, research- based strategies to increase student performance in informational reading in their i.e. (extended day and summer school programs). 62 Strategy LEA Planning Cycle fundable practice NEW: Cite the RESEARCH

63. 63

64. 64

65. Student goal Gap and cause for gap Measurable objective Strategy Activities Fiscal resources 65     Goals Management

66. Criteria for Activities Describes an adult activity/action (what adults will do to assist students in meeting the measurable objective). Linked to the strategy statement. Includes specific steps that include:  activity  staff responsible  timeline for implementation,  resources needed  funding source and amount  monitoring plan and evidence of success. 66 Important! Activities and Fiscal Resources are not included in the LEA Planning Cycle Application Activities and Fiscal Resources

67. District staff will implement effective, research- based strategies to increase performance in informational reading in their i.e. (extended day, summer school programs, and professional development). What might be appropriate activities for this strategy? 67 Strategy

68. 68 Suggested Summary Tool

69. 69 MDE-AdvancED Online Tool

70. 70 Goals management

71. 71 Approval Important! A district must approve goals/objectives/strategies within Goals Management in order for them to be available for the LEA Planning Cycle Application

72. Pathway to Approval Budget Item $$$$ Research- Based Strategy Goal & Measurable Objective “Need” (Gap) Comprehensive Needs Assessment Activities & Fiscal Resources Program Evaluation: Effective Strategy

73. Checking In What did you hear that made sense? What questions do you have? Turn and Talk

74. Lunch Break After lunch, LEA Planning Cycle 74