Grants 101 Office of Research Administration UTHSC

You will never get funded if you don’t submit an application!

Where do I Start? Decide what you want to do and how much it will cost. Match the activity with a funding agency.

PI-Initiated Grant Process PI has an idea for project PI writes grant PI gets ACUC, IRB, etc. approvals and routes grant and submits for agency review Peer reviewers and agency make funding decisions Funds are provided to the institution PI conducts research

How do I locate funding opportunities? Contacts – Sr. Investigators, Agencies ORA list-serve – NIH, grants.gov, Army Grants.gov ome.do

How do I decide where to apply for funding? Eligibility Program match Budget amount Length of project Allowable costs Deadline Contacts? Funding history?

Terms (cont’d) Gifts – donations Grants – assistance Contracts – procurement Applicant – generally, the institution

Terms (cont’d) Allowable Costs Direct Costs (DC) Facilities and Administrative Costs –(F&A) – aka Indirect Costs (overhead) Total Costs = DC + F&A

Terms (cont’d) Personnel – salaries and fringe benefits PI – Principal Investigator Equipment Supplies

NIH Deadlines missionschedule.htmhttp://grants.nih.gov/grants/funding/sub missionschedule.htm

Other Deadlines AHA – National – mid-January; mid- July AHA – Regional – mid-January ACS – April 1, October 15 Children’s Foundation – mid-March Others – whenever – check agency web sites

How to Apply Read Instructions! –Eligibility –Forms –Budget limitations –F&A –Deadline –Notify ORA and department!

Electronic Submission Federal – See agency web sites for plans and timelines (links on ORA web site) Private Foundations – most through Proposal Central or Foundation web site– route through ORA first

How to Apply (cont’d) Preparing the Application (forms) –Face page –Abstract (non-confidential) –Personnel –Budget – modular or not –Resources –Science/Project Description –Compliance

Grant-writing tips Links on ORA web site: h_administration/grant_writing_tips.ph p h_administration/grant_writing_tips.ph p –READ THE INSTRUCTIONS!! –BE TIMELY!!

Routing Most institutions require routing through department, college, and central administration for approvals. Routing may be in paper form, or electronic systems may be used. Contact your departmental business office of central research or sponsored programs office for details.

ORA Review ORA Review of Grant: –Forms/guidelines –Budget –Policy – institutional and sponsor –Signatures – department, college –Compliance Issues –Cost Sharing Forms Institutional Signatures and submission if electronically submitted by Institution

Submission - paper Prepare final document w/page #s, index, etc. Make appropriate # of copies (see instructions) Cover letters –Confidentiality (optional) –Study section preference Submit via UPS, Fed Ex, etc.

Submission – electronic Be sure the grant is ready (complete, correct) Route to ORA via or other approved process 5 working days in advance of agency deadline Communicate with ORA to be sure submisison is completed on time Receive notification of receipt and assignment # e-Submission info on ORA web site: ministration/e_grant_submission.php ministration/e_grant_submission.php

Sample NIH Grant Application Number Type ofSerial GrantNumber Amended 1 R01 CA A1 Grant New Institute Year Source: NIH/Ganguly

Agency Contact Contact with Agency –PIs are encouraged to talk with agency contacts (grants officers, specialists) prior to submission or after regarding their specific grant, suggestions for study sections, eligibility, etc. Do NOT contact Study Section Members after assignment! Official correspondence with Agencies requires institutional signature.

eRA Commons / / Summary Sheets JIT NOGAs – award notices Progress Reports Close-out Contact ORA for Commons Account

Post-Award Responsibility Account Set Up - F&O Ethical Conduct of Project – PI Expenditures – PI, Department, F&O Progress reports – PI, ORA, F&O No-cost extensions – PI, Department, F&O Invention disclosures – PI, ORA, UTRF Final close out – PI, Dept, F&O, ORA READ THE AWARD NOTICE!

Compliance Human subjects - IRB Animals - IACUC rDNA - Biosafety Other biosafety issues - Biosafety Financial – Dept./ F&O PHI - HIPAA Personnel – HR/Dept.

Grant Close-Out Final Financial Report – F&O Final Scientific Report – PI (no form) Final Invention Report – PI & ORA / / also a link on ORA web page

Transferring a Grant Relinquish grant at current institution –(link to NIH form on ORA web page) Submit proposal from new institution –Cover page –Budget –Key personnel & other support (if different) –Resources –Checklist –Same science

Inventions UT Policy Disclosure required (to institution and sponsoring agency) Forms on UTRF web site UTRF will handle per grant/contract requirements PI may receive % of royalty income

UTHSC Research Policy h_administration/policy.phphttp:// h_administration/policy.php

Research Administration Staff Monica Orange ( ) Ginny Geer ( ) Connie Bozant ( ) Carlisa Jackson ( ) Wanda Donato (p/t ) Debbie Smith ( )

Research Administration Personnel (cont’d) Clinical Trials Unit: Melanie Luchs ( ) Ruthie Ruston ( )

Research Administration UT Health Science Center 910 Madison, Suite 823 Memphis, TN (901) (901) fax

Research Web Site ORA: _administration/ _administration/ Contacts Policy Links Agency Links Forms Information and FAQs

If you don’t know HOW, ask someone who knows!