Water Services National Training Group 12th Annual Conference 11 th September, 2008

Water Services National Training Group Strategic Planning

Water Services Strategic Plans Grellan McGrath, Operations Director Kevin Power, Director RPS Consulting Engineers

Presentation outline - Background Plan Structure Guidance on Procedure Guidance Layout

Legislative Background Main Legislation Water Services Act Water Framework Directive (River Basin Management Plans) Planning and Development Act 2000 (Development Plans) SEA Directive (Environmental consequences of a Plan)

Legislative Background Other Legislation Shellfish Directive Groundwater Directive Urban Wastewater Treatment Directive Nitrates Directive Bio Diversity related Directives and Regulations Drinking Water Directive Bathing Water Directive Dangerous Substances Directive Freshwater Fish Directive Water Pollution Acts and Regulations Waste Management Act and Regulations Phosphorus Regulations

Local Authority FundingEuropean Union National Development Plan Exchequer Funding National Local Water Services Strategic Plans Planning & Development Plans County/City Development Plans Local Area Plans Integrated Spatial Planning Frameworks National Spatial Strategy Regional Planning Guidelines Water / Environment Quality Plans Water Quality Management Plans and related programmes of measures EU Water Framework Directive River Basin Management Plans and related programmes of measures Waste Management Plans Sludge Management Plans Regional Waste Management Plans Local Waste Management Plans Synchronisation with Other Plans National Local Regional

Define / Review Levels of Service Define / Review Levels of Service Demand Assessment Demand Assessment Collect Strategic Asset Data Collect Strategic Asset Data Strategic Capacity Assessment Strategic Capacity Assessment Strategic Options Asset Management Plan Asset Management Plan Financial Plan Plan Review & Improvement Plan Review & Improvement Water Services Strategic Plan Water Services Strategic Plan Plan Structure

Statutory - Water Quality – SI 278/2007 Discharge Standards – SI 684 of 2007 Customer – Service Pressures Adequate Capacity – treatment & storage Leakage/Infiltration Fireflows Define / Review Levels of Service Define / Review Levels of Service

Define / Review Levels of Service Define / Review Levels of Service Water Quality – Compliance with quality standards. Discharge Standards – Compliance with licence or certificate conditions. Service Pressures – % and number of connections with adequate pressure. Adequate Capacity – % of WTPs / WwTPs with 10% headroom. Leakage/Infiltration – % compliance with ELL / % of Infiltration. Performance Indicators Cost of Water Services – Cost per capita / M 3

Demand Assessment Demand Assessment Current Demand - Water Audit Distribution Input (DI) Accounted for Water (AFW) Measured or assessed legitimate water use Unaccounted for Water (UFW) = DI - AFW Domestic Demand Households x Occupancy x pcc Non-Domestic Demand Metered consumption Operational Use – 2% of DI Peaking Factor – Average Day in Peak Week / Average Day Demand for Water Services

Demand Assessment Demand Assessment Current Demand – Waste Water Assessment Dry Weather Flow (DWF) Accounted for DWF Measured or assessed legitimate waste water flow and load Unaccounted for DWF Flow = Min night flow – metered flow – domestic allowance Load = Measured load less accounted for domestic and non- domestic load Domestic DWF Flow = Households x Occupancy x per capita flow Load = population x per capita load Non-Domestic DWF Flow based on water in = water out Load based on EPA Guidance Demand for Water Services Current Demand Peaking Factor

Demand Assessment Demand Assessment Current Demand Demand for Water Services Demand Management Reduce water consumption and associated waste water production. Reduce water losses and infiltration.

Demand Assessment Demand Assessment Future Demand Current Demand Demand for Water Services Demand Management Population growth (25-Year Horizon) -Top Down: Planning guidelines, CSO - Bottom Up: Availability of zoned land Water & Waste Water – Domestic demand as per audit using projected pcc, losses etc. - Non-domestic demand growth in line with domestic -UFW/Infiltration in line with level of service objectives

Collect Strategic Asset Data Collect Strategic Asset Data Water Supply Assets (National Water Study 2000) Asset Data Source type/capacity Treatment type/capacity Water quality compliance status Length of network Number/capacity of pumping stations Number and total volume of storage reservoirs Value of total asset (Modern Equivalent Asset (MEA) value) Value of assets to be replaced over next 5 years (MEA value) Annual operating and maintenance costs

Collect Strategic Asset Data Collect Strategic Asset Data Waste Water Assets (National Urban Waste Water Study 2004) Treatment type/capacity (flow and load - p.e.) Discharge standard compliance status Length of collection system Number/capacity of pumping stations Number of combined storm overflows (cSO’s) Sludge treatment type/capacity Value of total asset (MEA value) Value of assets to be replaced over next 5 years (MEA value) Annual operating and maintenance costs Water Supply Assets (National Water Study 2000)

Strategic Capacity Assessment Strategic Capacity Assessment Asset Capacity Assessment Design Horizon Demand / Capacity Yrs Yrs0 - 5 Yrs Yrs Yrs Rated Asset Capacity Projected Demand Range Capacity Shortfall Expected Time Range of Deficit

Strategic Capacity Assessment Strategic Capacity Assessment Asset Capacity Assessment Design Horizon Demand / Capacity Yrs Yrs0 - 5 Yrs Yrs Yrs Expected Time Range of Deficit Increased Asset Capacity Rated Asset Capacity

Strategic Capacity Assessment Strategic Capacity Assessment Asset Capacity Assessment Typical Water Supply Capacity Shortfall

Strategic Capacity Assessment Strategic Capacity Assessment Asset Capacity Assessment Typical Waste Water Supply Capacity Shortfall

Strategic Options Identifying Scheme Options Existing arrangements in place – Arrangements already planned or in place for meeting scheme deficits. Operational Options – Reduction in demand through demand management or leakage through active leakage control. Rehabilitation/Renewal Options – Increasing capacity when renewing or replacing assets that have reached the end of their useful life. Augmentation Options – Increasing scheme capacity by augmenting from an adjacent scheme that has surplus capacity. Replacement/Upgrade Options – Increasing capacity to meet scheme deficits by adding new infrastructure.

Strategic Options Strategic Environmental Assessment Stage 1 - SEA Scoping Report, Issue to Environmental Authorities – sets out environmental issues to be addressed in the plan. Stage 2 - SEA Environmental Report – developed in parallel with the draft plan. Stage 3 – Statutory Consultation – on Environmental Report and relevant elements of Draft Plan. Stage 4 - SEA Statement, Published with the Water Services Strategic Plan and issued to Environmental Authorities.

Asset Management Plan Asset Management Plan Asset Management Planning Levels of Service – Existing & Target, performance indicators. Demand for Water Services – Existing & projected. Asset Inventory – As per NWS & NUWWS. Operational Plan – Summary of primary objectives in the operational plan and any sub-plans. Maintenance Plan – Summary of the planned asset maintenance. Rehabilitation/Renewal Plan – Summary of the planned asset rehabilitation/renewal activities. Asset Replacement – Summary of the planned asset replacement. Financial Plan – Summary of the projected Opex & Capex over 6-year period from the date of making the plan.

Financial Planning Financial Plan Operation and Maintenance Expenditure Interest Expenditure (if any) Asset Depreciation Funding for Historic Under-investment Funding for Service Enhancement Funding for System Growth Funding for Loan Repayment Just covering cash costs Covering cash costs and providing for maintaining current asset condition – no planning for the future Sustainable level of expenditure to cover future investment needs Water Services Expenditure Requirements

Financial Planning Financial Plan Water Services Funding Categories DomesticNon-Domestic Capex Opex Local Government Fund Water Charges Water Services Investment Programme SLI Funding (40%) Development Levies (60%) Water Charges Development Levies

Financial Planning Financial Plan Prepare income statement & yearly forecast. Forecast capital expenditure on:- asset replacement and renewal. service enhancement and growth (new assets). Funding requirements. Review and set charges. Review and update.

Plan Review & Improvement Plan Review & Improvement Plan Review (At least every 6 years) Levels of Service Demand for Water Services Asset Management Planning Financial Planning SEA

Executive Summary Strategic Plan Support Data & Documentation Technical Reports Document Hierarchy

Water Services Strategic Plan Executive Summary Strategic Plan Support Data & Documentation Technical Reports TIER 1 TIER 4 TIER 2 TIER 3 Document Hierarchy

Establish date by which the plan has to be made. Authorities may make joint plan or sub-plan Minister may require authorities to make joint plan. Authorities to refer to regulations. Procedural Guidance Establish Plan Framework

Make initial draft plan. Issue SEA scoping report (4 weeks consultation). Complete draft plan and environmental report. Consultation (8 weeks). Complete plan and SEA statement. Present to elected members (reserved function). Manager to make plan if members fail to do so. Procedural Guidance Prepare Plan

Plan comes into force. Issue plan to Minister and environmental authorities. Publish notification of making of plan. Implement plan. Minister may require plan to be revised or replaced. Procedural Guidance Adopt Plan

Structure of Guidance Document Volume 1 – Introduction & Summary Guidance Introduction, Preparing a Water Services Strategic Plan, Guidance on Procedure Volume 2 – Legal Background Document Background/Introduction, Main Legislation, Other Relevant Legislation Volume 3 – Synchronisation with other Plans Background/ Introduction, Planning & Development Plans, Water Quality Plans, Waste Management Plans, Consultation with Adjoining Authorities. Document 1

Structure of Guidance Document Volume 4 – Guidance on Content of Technical Reports Executive Summary Levels of Service Demand for Water Services Asset Assessment & Options Strategic Environmental Assessment Asset management Financial Planning Strategic Plan Review Document 2

Water Services National Training Group 12th Annual Conference 11 th September, 2008