1. B ECOME A S PONSOR !  Attend DOE trainings  Locate eligible sites  Hire, train and supervise staff  Arrange meals  Monitor your sites  Prepare claims

2. R UN A S ITE  Attend your sponsor’s training  Supervise activities and meal service  Distribute meals by following SFSP guidelines  Keep daily records of meals served  Keep the site clean and sanitary  Store food appropriately

3. B E A V ENDOR  Meet appropriate health and sanitation standards  Prepare meals meeting Federal nutritional guidelines  Deliver meals on schedule  Keep delivery records  Fulfill the terms of the agreement or contract

P ARTNER W / A S ITE  Volunteer to assist with activities at the site:  Arts & Crafts  Reading  Games/Athletics  Gardening  Volunteer to help supervise children, prepare meals, or collect meal counts  Assist with providing transportation to the site  Assist with outreach of the program. Help spread the word!

L EARN ABOUT SFSP  By attending this training!  Find out what is going on in your community  Talk with current sponsors  Talk with people in your community to help ensure the success of your program!

R ESOURCES WWW. EDUCATEIOWA. GOV

O UTREACH R ESOURCES

O UTREACH – USDA S UMMER F OOD PSA’s

D ETERMINE THE L OCATION OF S ITES  Are there low-income children in the area?  Are there fun activities already planned in the area?  How easily and safely can children access the site?  How will you determine eligibility?  Will you prepare the meals yourself?

C OMPLETE AN A PPLICATION  On-line application through IowaCNP  Include proposed budget, serving sites, types of meals, and meal times  SFSP agreement

C OORDINATE S UPPORT AND P ARTICIPATION  Reach out to community leaders, organizations and residents  Overall coordination  Market your summer program  Families must be aware of the availability of meals

P ARTICIPATION  Establish sites central to numerous activities in place at school- team practices, summer weightlifting, summer enrichment, drivers education, and swim lessons  Identify community partners  Provide programs at sites in partnerships with 4H, Girl Scouts, County Conversation & Extension Offices, and Public Library  Partner with your local food bank/pantry to offer a BackPack Program  Select sites that have a high population density or that are in close proximity to a swimming pool, recreation facility, or other planned activities  Provide transportation to rural communities  Establish mobile feeding sites when barriers in place  Utilize incentive prizes to draw children back to the site  Partner with your local city

P ROMOTION  Create a kick-off event in your community  Flyers sent home in backpacks  Articles in school newsletter, on school menus, & in church bulletins  Notices on school websites and via & phone blast systems  Ads in local newspaper  PSAs on local radio stations  Flyers distributed on car windshields  Door hangers on houses in neighborhood of site  Post flyer at local convenience stores, libraries, food pantries, grocery stores & apartment complexes

SFSP R EIMBURSEMENT R ATES 2014  Obtaining Reimbursement for SFSP Meals:  Per-meal basis  Claim must be submitted each month  Reimbursement rates to cover both operational and administrative expenses

O PERATING C OSTS  Processing, transporting, storing and handling food  Salaries & benefits of cooks, site personnel, and other staff  Utensils, plates, and other nonfood supplies  Maintenance and rented items  Kitchen utilities  Supervision of children  Site clean-up  Transporting children to and from rural sites  Meals that may be served to SFSP workers and volunteers

A DMINISTRATIVE C OSTS  Salaries of supervisory staff, monitors, trainers, and office employees  Rental of offices, office equipment, and cars  Building utilities  Insurance costs  Postage  Audits  Travel costs  Office supplies

P ROCUREMENT  Purchasing of food, supplies, good, and other services  ALL purchases must be competitive and offer free and open competition  Request bids from 3 sources  May extend existing contracts (i.e. milk, bread)  Next bid cycle make contract for 12 months  Informal bidding process for food costs less than $150,000 or based on your local policy

R EMEMBER ….  SFSP is a nonprofit food service program for children  Sponsors must be prepared to manage their food service programs carefully  Closely monitor all expenses

E VERYONE W INS WITH S UMMER F OOD !  Children  Parents  Food service workers  Organizations  Communities

Q UESTIONS  Iowa Department of Education  Bureau of Nutrition and Health Services  Stephanie Dross  