Learning with a Purpose: Learning Management Systems Patti Holub, Director District Initiatives and Special Projects Miguel Guhlin, Director Instructional Technology and Library Services

Imagine… Establishing job-specific learning paths that staff follow to be successful Being able to track current and new employees and what training they have received, required (e.g. policy, sexual harassment, basic office skills) or for professional growth. Assessing whether training has been effective or not Delivering both pre-packaged and customized web-based or instructor-led training

Imagine… Each employee with a portfolio that has: –Demographic information –Their photo –Professional development growth plan –Training history with level of performance –Training to accomplish –PDAS Teacher Self Report for teachers with a portfolio that allows them to add their own documents A bulletin board for supervisor/employee communications

Imagine… A system with a data interface directly with Human Resources –Data is updated as employees arrive, move, and depart the District A system that manages scheduling of workshops –Face-to-Face –Web-Based A system that automatically identifies scheduling conflicts and provides catalogs of classes Much more…

What is a Learning Management System? An organized, web-based system that manages all aspects of training and knowledge management A system that enables you to provide consistent training that is scalable, web- based, and allows for interface with existing systems A resource that supports managed and self-directed learning An automated way to track your professional development investment

LMS Opportunities Technology NCLB Information Literacy Integration Productivity Tools Transportation Bus Driver Training Curriculum & Instruction Role of Teacher Gifted and Talented Special Education CPE Training New Teacher Training Policy Training Sub. Orientation Human Resources NCLB Para Req.

Learning Management System with Monitoring & Assessment Professional Development Tracking Learning Management System Full LMS LMS with Content ProfessionalDevelopmentPlanner Learning Management System with Content

Critical Components of an LMS Online registration Employee history tracking Employee information Support for professional development paths Multiple course formats including – Instructor-led – Web-based – External Monitoring and Assessment

Additional Components Reporting Custom curriculum development tool Multiple security levels Compatibility with 3 rd party, web- based training modules Refer to attached rubrics for greater detail.

Success Depends on the Right Decisions About: Technology –Hardware –Software –Platform Support Learning content Methods for delivery Administration of the program

System Cost Estimate Hosted system 5000 users Access to the online reference Books 24x7 e-ILT courses –18,250 courses with 4,000 hours of training Total cost: $120,000 annually

System Cost Estimate Internal license 4500 students Total cost, software –$223,500 one-time –$39,900 annually Total cost, hardware –Two servers, $20,000 TKM

Staffing Commitment Project management support –Work with stakeholders and oversee implementation Dedicated support from departments One Clerk II –Update the system database and initially populate with course information, class schedule, credits, etc. One professional staff position –Create courses, lesson plans, assessments, etc. One professional staff position –Serve as a database administrator who performs data transfers from the Region 20 system, database backups, develops custom reports, modifies the database, and performs general system maintenance.

Next Steps… Gain approval, support, and funding from all stakeholders Establish an implementation timeline Integrate learning management system with existing information systems Match learners to needed skill path Acquire, develop and/or link to learning resources

Next Steps… Selecting appropriate technologies to deliver learning Install accountability and incentive systems to ensure learning Create and manage the learning content Analyze return on investment Gather a content development team

Benefits Organized approach to professional development Ability to track progress Assessment opportunities are real Information is centralized and available at a District level