CHDP DIRECTOR/DEPUTY DIRECTOR TRAINING Introduction and Training Program Outline 7/1/2010 1

Training Program Introduction 7/1/2010 2

Introduction Concerned by the large number of departing long- time CHDP program Deputy Directors, the Child Health and Disability Prevention Program Executive Committee appointed a task force in 2008 to design a training curriculum for new Directors and Deputy Directors. The task force was made up of representatives from all regions and State CHDP staff. The following training program is the result of two years effort by the task force. 7/1/2010 3

Introduction The training is designed to be used in a variety of ways. The training can be accomplished through independent study by an individual or can be presented as a group training. The sections are self-contained and users may choose to review selected sections or may choose to complete the whole program. Note: Some sections contain website links. View the presentation in slideshow mode to access the links. 7/1/2010 4

Introduction Questions or comments about the program or content can be directed to the CHDP Executive Committee through your Regional Association of CHDP Directors and Deputy Directors. The Executive Committee will assume responsibility for updating the training program as needed. 7/1/2010 5

Introduction The following task force members are acknowledged and thanked for their efforts in completing this project: Marge Troester, Butte County Pat Harder, Kings County Penny Holland, Sierra County William Musso, Fresno County Cindy Brosig, Mendocino County Dana Gamble, Santa Barbara County Anne Reeves, Monterey County Dyan Apostolos, Monterey County Susan Mora, Chair, Riverside County Mary O’Reilly, State CMS Robin Qualls, State CMS 7/1/2010 6

Training Program Outline 7/1/2010 7

Training Sections Outline – Page 1  I. Overview  II. References and State Correspondence  III. EPSDT: A Comprehensive Child Health Program  IV. CHDP Program Eligibility  V. Health Assessments  VI. Provider Network  VII. Healthcare Program for Children in Foster Care (HCPCFC) 7/1/2010 8

Training Sections Outline – Page 2  VIII. Federal Financial Participation (FFP) and Time Studies  IX. Annual Plan Development  X. Invoicing and Property Management  XI. Performance Measures  XII. Related Programs  XIII. Local Program Responsibilities  XIV. Resources/Networking 7/1/2010 9

Section I - Overview  Overview  Organizational Charts  Mission, Vision and Goals  Relationship between State and Local Programs  Organizational Structure of State Program  CHDP History  CHDP Program Overview  Executive Committee  Legislative Authority  Funding 7/1/

Section II – References and State Correspondence  References and State Correspondence  CMS Website  Plan and Fiscal Guidelines  Regulations  CMS Directory  Local Program Guidance Manual  Business Objects Reports  Information Notices  Program Letters  CHDP Provider Manual and Bulletins  Health Assessment Guidelines  County/City Surveillance Data 7/1/

Section III – EPSDT: A Comprehensive Child Health Program  EPSDT: A Comprehensive Child Health Program  California’s Implementation of EPSDT  Basic Informing  CHDP Referral (PM 357)  Intensive Informing  Deputy Director’s Responsibilities 7/1/

Section IV – CHDP Program Eligibility  CHDP Program Eligibility  Eligibility Categories  CHDP Gateway  Gateway Aid Codes  Temporary Medi-Cal (8W & 8X)  CHDP Only (8Y)  Deemed Eligible Infant (8U & 8V)  Local CHDP Program Role  Optional Activities to Improve Healthcare Access 7/1/

Section V – Health Assessments  Health Assessments  Exam Components and Periodicity Schedule  Confidential Billing/Screening Report (PM 160) Form  Completion of PM 160 Form  Referrals and Follow Up  Anticipatory Guidance 7/1/

Section VI – Provider Network  Provider Network  Eligibility  Provider Types  Clinical Laboratory Improvement Amendments (CLIA)  General Provider Responsibilities  Documentation  Referrals  Training of Office Staff  Gateway Program  Vaccines for Children Program  Accessibility to Local CHDP Program Staff 7/1/

Section VII – Health Care Program for Children in Foster Care  Health Care Program for Children in Foster Care (HCPCFC)  History  Program Legislation  Program Letter  MOU  PHN Responsibilities  PM 160 Process  References 7/1/

Section VIII – FFP and Time Studies  Federal Financial Participation (FFP) and Time Studies  FFP Background  Enhanced and Non-Enhanced Activities  Qualifying Employees and Skilled Professional Medical Personnel (SPMP)  Time Studies Who Must Time Study Documents Required Record Retention Function Codes General Instructions FFP Calculation Worksheets 7/1/

Section IX – Annual Plan Development  Annual Plan Development  Annual Plan Submission  Checklist  Agency Description  Civil Service Classification  Duty Statements  Performance Measures  CHDP Program Referral Data Form  MOUs and IAAs  Budgets  CHDP Staffing Guidelines 7/1/

Section X – Invoicing and Property Management  Invoicing and Property Management  General Information  Quarterly Invoices CHDP No County/City Match CHDP County/City Match HCPCFC Administrative Expenditure CHDP Foster Care Administrative Expenditure  Supplemental Invoice Parts A and B  Property Management 7/1/

Section XI – Performance Measures  Performance Measures  Background and Completion  CHDP Performance Measures 1-5  Optional CHDP Performance Measures  HCPCFC Performance Measures 1-2  Narrative  Performance Measure Profile 7/1/

Section XII – Related Programs  Related Programs  Newborn Hearing Screening Program (NHSP)  California Children’s Services (CCS)  Women, Infants and Children Program (WIC)  Expanded Access to Primary Care (EAPC)  Medi-Cal Managed Care  Vaccines for Children Program (VFC)  Head Start  State Preschools 7/1/

Section XIII – Local Program Responsibilities  Local Program Responsibilities  Provider Enrollment and Recruitment  Establishing and Maintaining a Provider File  Provider Performance Improvement  Provider Training  Distribution of Provider Information Notices (PINs)  Technical Assistance to Providers  Problem Investigation, Resolution or Disenrollment  Care Coordination  Annual Plan Submission  Record Retention  Community Outreach  Interagency Collaboration  Obtaining Materials  Local Advisory Board 7/1/

Section XIV – Resources/Networking  Resources/Networking  Regional Associations  Deputy Directors  State Staff  Ning 7/1/