Online Applications 2011 Online Applications and Expressions of Interest User Briefing 2011

Online Applications 2011 Rob Moffatt – Simon Collyer – Andrew Jell – Pauline Jackson Online Applications and Expressions of Interest Briefing Agenda Strategic Drivers Functionality and Impacts Implementation and Consulting Business Rules Contacts Demonstration of Draft Domestic Postgraduate Application Form

Online Applications 2011 Rob Moffatt – Simon Collyer – Andrew Jell – Pauline Jackson Strategic Drivers Analysis of Student Lifecycle Applications processing speed Processing costs No enterprise reporting Student Lifecycle Committee

Online Applications 2011 Rob Moffatt – Simon Collyer – Andrew Jell – Pauline Jackson Implementation Process High Level Requirements Analysis Complete Reference Group – 18 stakeholdersOngoing Product Evaluations Complete Vendor Contract Complete Consulting on application form designIn-progress Target dates for application forms: Domestic postgraduate coursework July 2011 International student of any type Sept 2011 Research student’s expressions of interest Oct 2011 Integrations: Data warehouse; Doc ManagementQ1-2012

Online Applications 2011 Rob Moffatt – Simon Collyer – Andrew Jell – Pauline Jackson Functionality How it will work… Application will be via UQ Courses and Programs site Applications will be electronic – not paper (Non QTAC) Student can return to application multiple times until complete Staff in processing units will access the system to see applications made by students over the internet Actual application assessment processes will be the same as before. Applications will be approved or rejected by staff using the web interface Offers will be made via the applicant portal If student then accepts the offer their details will be transferred into SI-net automatically After acceptance, the student’s online application will be locked and the student will be managed through SI-net

Online Applications 2011 Rob Moffatt – Simon Collyer – Andrew Jell – Pauline Jackson Expected Impacts on Units For domestic postgraduate coursework applications: Applications are likely to be more complete and accurate thereby reducing the need to correct, check or follow-up about incomplete applications, because: Most fields will be compulsory Some fields will have automatic data checking Acceptance and rejection communications will be largely automatic, triggered by the interface using template responses. Entry of the student’s details into SI-net will be automatic. Staff can supplement the process if required –communicating with student etc.

Online Applications 2011 Rob Moffatt – Simon Collyer – Andrew Jell – Pauline Jackson Consulting and Communications Complete Reference Group formation Notifications: DVC memo; UQ update; Reference group; Unit Heads Web Site Central Meetings: FEOs, SAMC (Senior Administration Managers) etc. Faculty Meetings: SBS; EAIT; Arts; Health; BEL; Science Special Requirement School Meetings: Music; Architecture; Psychology etc In Progress More consulting Reference Group Meetings Provide electronic version of draft application form for comment Test Postgrad process on units and students and collect feedback

Online Applications 2011 Rob Moffatt – Simon Collyer – Andrew Jell – Pauline Jackson Business Rules Online applications will be used for all non-QTAC applicants Applications will be from the Courses and Programs website No existing in-progress apps will be added to the new system Existing apps in SI-net will continue through to completion New paper based applications will have to be entered For international applicants, deposit fees will be paid into SI-net. Only common questions essential for application assessment Custom program questions can be included if required. Evidence documents can be submitted electronically (as scans). Offer can be conditional on provision of originals. Marketing and other questions can be asked using UQs centrally funded survey tool:

Online Applications 2011 Rob Moffatt – Simon Collyer – Andrew Jell – Pauline Jackson Contacts Project Information Overview; FAQ; Timelines; Updates; Contacts Project Contacts Project Coordinator: Simon Collyer – Business Process Design Lead: Andrew Jell Postgraduate Coursework Business Analyst: Michelle Goward UQ International Business Analyst: Deborah Banks UQ Graduate School Business Analyst: Mark Engelmann Sponsor and Steering: Student Lifecycle Project Steering Committee

Online Applications 2011 Rob Moffatt – Simon Collyer – Andrew Jell – Pauline Jackson Reference Group Members Rob Moffatt: Chair and Director ITS; Michelle Paez Kirkland -UQ Graduate School; Jan Barton - UQ International; Melissa Burton - UQ International; Julian Wilson- ICTE; Margaret Fairman (OPSSSE); Phil Berquier (Medicine); Maureen Bowen- SASD; Ian Holmes: SI- net support; Hayden Gill – MIS; Coral Cochrane - UQBS – School rep; Shirley Moran - Arts – Faculty Rep; Andrew Jell – Lead BA and SLP rep; Noela Meier - ITS – infrastructure; Greg Sutton – Enterprise Application Development; Simon Collyer – ITS PMO; Heather Kingston - FBS