Sharing MU's SharePoint Experience 2005 Midwest Regional Conference Innovative Use of Technology: Getting IT Done Wednesday, March 23, 2005

Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author. Sharing MU’s SharePoint Experience Introduction ■ Diane Oerly  Business Technology Consultant & Grant Writer  Information & Access Technology Services  Office of Research (Grant Writer Network)  Bioinformatics Consortium (UMBC)  University of Missouri-Columbia

Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author. Sharing MU’s SharePoint Experience Introduction ■ Geri Ann Hudson  Manager, Marketing Communications & Collaborative Services  Information & Access Technology Services (IAT Services)  University of Missouri-Columbia

Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author. Sharing MU’s SharePoint Experience University of Missouri-Columbia ■ 1839, First public west of the Mississippi ■ Research I, AAU, Land-Grant University ■ 286 degree programs ■ Enrollment 27,000 (undergrad 21,000) ■ Professional schools of Journalism, Law, Medicine & Veterinary Medicine and University Hospital ■ Four campus system since 1963

Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author. Sharing MU’s SharePoint Experience Outline of Presentation ■ Statement of Problem & Solution ■ Benefits of SharePoint Portal Server 2003 ■ Development of IAT Services Intranet ■ Pilot Projects ■ Lessons Learned ■ Campuswide Deployment ■ Future Direction “Going Forward”

Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author. Sharing MU’s SharePoint Experience Statement of Problem ■ IAT Services needed a better alternative for their Intranet. ■ Wanted to leverage investments in Microsoft products - Active Directory, Exchange, Outlook & Office 2003 Suite. ■ Grant Writers needed to develop and share documents with disparate collaborators.

Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author. Sharing MU’s SharePoint Experience Solution: SharePoint Portal Server 2003 ■ Microsoft developed a Web-based tool that allows users to create portal pages and Web pages and provide an organized hierarchy and text-based search mechanism. ■ The built-in integration between SharePoint, Active Directory and Microsoft Office 2003 products provides secure communities for team collaboration on documents, tasks, events and projects.

Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author. Sharing MU’s SharePoint Experience Benefits of SPS 2003 ■ Authentication through Active Directory provides granular access-level security ■ Central repository for documents ■ Document versioning ■ Automatic notification of changes ■ Full-text indexing for greater search capability ■ Target content ■ Create sites without Web expertise

Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author. IAT Services Intranet

Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author. Demo Site

Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author. Sharing MU’s SharePoint Experience Issues ■ Lack of documentation ■ Lack of training ■ Adoption of change ■ Macintosh compatibility

Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author. Sharing MU’s SharePoint Experience Successes ■ Division-wide Intranet presence ■ Eliminated bottleneck on document approval ■ Reduced with file attachments ■ Broader dissemination of information ■ Secure Web-based collaboration & file access

Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author. Sharing MU’s SharePoint Experience Pilot: UM Bioinformatics Consortium ■ Technically-sophisticated, continuing use ■ Content served multiple purposes. Pilot: MU Grant writers ■ Project based (used for limited time) ■ External users ■ Chose to avoid complexity and use Sites only ■ End-user support model ■ Naming conventions – archives & documents checked-out

Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author. Sharing MU’s SharePoint Experience Lessons Learned ■ Pilot challenges – OS & Office versions, managing expectations, IT Pro concerns ■ License for student & external users (Internet Connector License) ■ Backup and incremental restore ■ Best Practices

Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author. Sharing MU’s SharePoint Experience Campuswide Deployment ■ Provide individualized demo, needs assessment and consulting to new customers ■ Provide end-user training ■ Support ■ Bill customer based on allocated storage ■ FTE Support

Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author. Sharing MU’s SharePoint Experience Future Direction “going forward” ■ Knowledgebase management ■ Project management ■ Student portal ■ Administrative portal ■ Needs assessments with sister campuses

Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author. Sharing MU’s SharePoint Experience For Additional Information: ■ Geri Hudson, ■ Diane Oerly, ■ MU’s Public SharePoint site: Web Resources: ■ ■ ■ et/prodtechnol/office/sps2003/default.asp et/prodtechnol/office/sps2003/default.asp ■ ?contentid= ?contentid= Publications: ■ Microsoft SharePoint Products and Technologies (ISBN: X) ■ Microsoft SharePoint 2003 Unleashed (ISBN: )