Financial Policies and Budget Worksheet Leaders Workshop 2011 August 25, 2011

General Financial Information Note: All purchases over $100 must be pre-approved. See Tony Caito for approval. Spending Range Requires Signed Approval By: $0 - $50Group Leader (Student) $51 - $999Advisor (Faculty, Staff or Volunteer) $ $4999Collaboratory Manager (Tony Caito) $5000+Collaboratory Director (David Vader)

Filling In Financial Forms  The Collaboratory Org Number:  General Collaboratory Org: 7410  Disability Resources- Hilton Grant: 7413  Energy- DOE Biodiesel Grant: 7414  The appropriate Account Code:  rt_of_accounts_for_wiki.pdf rt_of_accounts_for_wiki.pdf

Filling In Financial Forms  The Group, Team and Project or Site Team to be charged: ory_Class_List.pdf ory_Class_List.pdf  Receipts/Invoices are required for all forms for reimbursement or petty cash.  If you lose a receipt fill out the Missing Receipt form.

The Forms  Intra-College Spending Form Intra-College Spending Form  Petty Cash Request Form  Expense Reporting Form  Mileage Reimbursement Form  Cash Advance Form  Travel Expense Report Form (Employee and Non- Employee Forms)  Deposit Forms  Falcon ID Reconciliation Form  Tax Exempt Form  Missing Receipt Form

Changes From Last Year  Account Codes  Collaboratory Account Codes and Messiah Account Codes are now the same.  Petty Cash/Reimbursement  Available from Tony Caito with necessary approvals.

The Project Budget Worksheet budget_worksheet  Project Revenue Tab  Realized and Anticipated Funding  Project Expenses Tab  Anticipated Expenses- based on previous year or estimated new budgets  Group General Tabs  Overall Group Revenue and Expenses  Group Budget Tab  Summary of All Group Revenues and Expenses

Changes to Project Budget Worksheet  Updated Account Codes  Now the same as Messiah College codes.  Consolidated Expense Categories  Removed categories that are not used.  Combined categories that fall under same account code.