1. Student Travel Request Process
Student desires to attend conference
Step 1a
Student s request to appropriate faculty member (chair, PI, DGS)
Step 1b
Faculty member authorizes travel and/or funding level
Step 1c
Department Manager & IBU are notified of authorization and/or funding
Step 1d
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2. Student Travel Request Process
Student submits travel form on IBU website (Waggle ticket created)
Step 2a
IBU staff reviews travel request and tags appropriate staff for funding approval
Step 2b
Budget Analyst or Grants Analyst reviews request and posts approval of funding
Step 2c
IBU staff determines how student is traveling (student vs employee)
Step 2d
IBU staff s student with detailed instructions and copies Department Manager
*Template forthcoming
Step 2e
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3. Recommendations for updates to existing Waggle Travel Form
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4. Student Travel Request Process
Student books travel based on instructions from IBU staff
Step 3a
IBU staff assists student as needed in making arrangements
Step 3b
Travel Occurs
Step 3c
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5. Student Travel Request Process
Student returns from travel
Step 4a
Student submits all receipts to IBU
Step 4b
IBU staff completes SPV or Travel Voucher and obtains all necessary signatures
Step 4c
IBU staff provides copy to student and makes copy for files
Step 4d
IBU staff submits voucher to Accounts Payable with original receipts
Step 4e
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6. 11/13/2018