1 The British Library: Legal Deposit Libraries Act 2003 and Extension of Legal Deposit to Non-Print John Tuck Head of British Collections Digital memory, Session 1, Tallinn 24 th November 2005

2 The British Library Receives £100m a year in Grant-in-aid from DCMS; earned annual trading income in 2004/05 of £24m. Generates value to the UK economy each year of 4.4 times public funding. Helping people advance knowledge to enrich lives National library of the UK, established by the British Library Act Over 250 years of collecting. Beneficiary of legal deposit, and £15.75m annual acquisitions budget. Serves researchers, business, libraries, education and the general public. Accommodation for >1200 readers at St Pancras. The largest document supply service in the world. Renowned internationally as one of the world’s leading research libraries. 3 main sites in London and Yorkshire. 2,250 staff.

3 BL Mission and Vision OUR MISSION Helping people advance knowledge to enrich lives OUR VISION We play a leading role in the changing world of research information. We exist for everyone who wants to do research - for academic, personal, or commercial purposes. We promote ready access to the British Library’s collection and expertise through integrated services which are increasingly time and space independent We also connect with the collections and expertise of others, and work in partnership to fulfill our users’ needs.

4 ADVANCING KNOWLEDGE virtual virtual virtual COLINDALE BOSTON SPA ST PANCRAS High R+D Industries Prof. Services Creative Industry Bespoke Services Research Services Document Supply Service Reprographics BUSINESS Publishing Industries SMEs On-site Visits School Tours Web Learning EDUCATION School Libraries Teachers Students 11>18 Lifelong Learner Visitors (child + adult) Exhibitions Events Tours Publishing PUBLIC Lifelong Learner Document Supply Resource Discovery Training Best Practice LIBRARIES Lifelong Learner Public Libraries Public H.E. Libraries Reading Rooms Bespoke Services Reprographics Publishing Document Supply Searching Tools RESEARCHER Scholars Lifelong Learner Postgraduate/ Undergraduate Commercial Researcher Broadcasting e.g. BBC Publishing e.g. OED Our Audiences Librarians

5 The British Library Collection Development Policy British Library Collection Development Policy Building as completely as possible the UK national published archive – current and retrospective gap filling; print and electronic Collecting research-level English-language material published world-wide in the humanities, social sciences, STM Buying foreign-language material selectively Material acquired through: legal deposit, voluntary deposit from publishers, purchase, donation, exchange

6 Types of Material Like all libraries we have printed books, serials and newspapers Also Patents Philatelic material Microforms and theses Graphic materials Music, sound recordings and videos Manuscripts and government archives Electronic materials

7 Legal Deposit Framework in the UK Origins of Legal Deposit: France, 1537; Thomas Bodley, Copyright Act giving legal deposit entitlement to six libraries: British Museum; Cambridge University Library; Bodleian Library; National Library of Wales; Faculty of Advocates Library, Scotland; Trinity College, Dublin 1999 Voluntary Code of Practice/Joint Committee on Voluntary Deposit Legal Deposit Libraries Act 2003

8 Legal Deposit Libraries Act 2003 (1) Enabling legislation Did not change legislation for printed publications Did not change entitlement of the existing libraries Did extend to non-print

9 Legal Deposit Libraries Act 2003 (2) Secretary of State given power to make Regulations to cover: offline/online formats including associated computer programs to provide access to the works rights of use, especially as regards reader access provision for libraries to harvest material from the internet in summary, the framework within which the collection, capture, preservation and access to non- print materials can be set up

10 Legal Deposit Library Act 2003 (3) Legal Deposit Libraries Committee Comprises the Librarians of the UK and Ireland legal deposit libraries Also has four sub-groups: Collection Development; Metadata; Preservation; Technical Infrastructure

11 Legal Deposit Libraries Act 2003 (4) Joint Committee on Legal Deposit (JCLD) JCLD has three working groups: Review of voluntary scheme for offline publications Territoriality: definition of UK E-Journals and e-journals pilot

12 Legal Deposit Libraries Act 2003 (5) Legal Deposit Advisory Panel (LDAP) Established by the Department of Culture, Media and Sport in 2005 (DCMS) Remit is to advise the Secretary of State on regulations for the implementation of the Act Comprises a Chair and 14 representatives from the legal deposit libraries, from publishers, together with a number of independent members Initial focus: offline publications, e-journals, Web Archiving, definition of UK territoriality, and overall workplan and procedures

13 E-legal deposit – e-journals pilot To test the technical infrastructure, mechanisms and procedures relating to the deposit, storage and preservation of electronic journals To highlight any interface problems, facilitating their early resolution To produce a fully operational and scaleable means for the deposit of e-journals, which can then support access models as developed and agreed subsequently Pilot will run for up to 12 months from June 2005 No end-user access during the pilot Pilot developed by a working group under Joint Committee on Legal Deposit Publishers have volunteered (via their trade associations) a sample of e-journals offering diversity of subjects and formats 23 publishers participating, offering over 200 journal titles Aims of the e- journals pilot Who is participating

14 Territoriality: Defining the UK Objective of legal deposit in any country is to acquire, preserve and give access for the long term to the cultural, intellectual and national heritage of that country, produced and distributed in different formats and editions How does this translate into an e-environment? National boundaries less relevant than in the paper- based environment? Working with publishers through JCLD to seek appropriate definitions

15 Territoriality: Some Views on Eligibility Items: having imprint, distribution or production in the UK offered to the public using an internet address which contains a UK country code definition, whether for purchase or for free published in other domains, with no UK country code, designation, but with the agent of the publisher having an office or address in the UK published from internet domains hosted in the UK but which do not contain a UK country code designation websites owned by UK organisations but hosted elsewhere wider? Directed primarily at UK public; with significant British intellectual content, etc.

16 E-infrastructure development – Digital Object Management Programme (DOM) To enable the United Kingdom to preserve and use its digital output forever To create a management system for digital objects that will: store and preserve any type of digital material in perpetuity provide access to this material to users with appropriate permissions ensure that the material is easy to find ensure that users can view the material with contemporary applications ensure that users can, where possible, experience material with the original look-and-feel Mission Vision

17 Existing Electronic Content Existing voluntary deposit scheme, operational since 2000 (1.5 TB) Digitised versions of BL material, from early ’90s onwards (15 to 20 TB) Electronic journals (1 TB) New digitisation initiatives: newspapers, sound, etc Sound Archive material (150 TB, growing at 30 TB per year) Web archiving, Cartographic data, Picture library, Purchased and donated digital materials Future Legal deposit  Hand-held (CD & DVD)  e-Journals  Web Archives  Digital Newspapers  Etc.. Our storage planning figure is 300 TB after 5 years. DOM Programme Scope

18 Content Providers Accession/Ingest Format Validation Format Conversion Request/Re-request Metadata Validation/Creation Repository Storage Digital Preservation Continuous Validation Performance Management Metadata DRM Resource Discovery/User Interface Combined Resource Discovery With Other Collections Digital Preservation Metadata Researchers DOM Programme – Initial Architecture