1. IPR and the EThOS Project 28 th October 2008 Dr. Susan Copeland Senior Information Adviser (Research) s.copeland@rgu.ac.uk

2. EThOS: The Background (1) JISC funded e-theses related projects (2002 – 2005) The ‘FAIR’ Programme (Focus on Access to Institutional Resources) http://www.jisc.ac.uk/index.cfm?name=programme_fair ‘Daedalus’ (The University of Glasgow) Focus: e-theses within the broader context of institutional repositories / software for different types of content ‘Theses Alive!’ (The University of Edinburgh) Focus: technical issues ‘Electronic Theses’ (Consortium led by RGU) Focus: theoretical model for a national e-theses service

3. The ‘Electronic Theses’ Project Consortium Members: The Robert Gordon University, The University of Aberdeen, The British Library, Cranfield University, The University of London Library Project Aim: “To evaluate a wide range of existing practices of e-theses production, management and use against a set of criteria in order to produce models for use within the UK information environment”.

4. The ‘Electronic Theses’ Project Workpackage 1: Administration & project liaison Workpackage 2: Review of existing ETD models Workpackage 3: Assessment of existing ETD models Workpackage 4: Assessment of development opportunities Workpackage 5: Production of models Workpackage 6: Publicising recommendations/obtaining feedback Workpackage 7: Final report

5. EThOS: The Background (2) JISC funded e-theses related projects (2005-2006) ITT: UK HE e-theses Test-bed Project A Project to Support e-theses for UK Higher Education http://www.jisc.ac.uk/index.cfm?name=funding_etheses “Proposals are invited to undertake a test-bed implementation project to deliver an infrastructure to support the deposit, access and use of research theses for the UK Higher Education (HE) sector” The ‘EThOS’ Project Electronic Theses Online Service (Consortium led by the University of Glasgow)

6. The ‘EThOS’ Project EThOS Project Consortium Members: The University of Glasgow The British Library The National Library of Wales The University of Birmingham Cranfield University The University of Edinburgh The Robert Gordon University The University of Southampton The University of Warwick SHERPA (Consortium led by University of Nottingham)

7. The ‘EThOS’ Project Workpackage 1: Project management Workpackage 2: Building of a BL-based central host with a single search interface Workpackage 3: Building of interfaces to harvest data from institutional hosts Workpackage 4: Implementation of a pilot programme of retrospective and current digitisation Workpackage 5: Development and integration of rights and permission procedures Workpackage 6: Production of a start-up e-theses toolkit for institutions Workpackage 7: Development of business models (service and digitisation) for long-term sustainability Workpackage 8: Dissemination and advocacy programme

8. The ‘EThOS’ Project Key topics in the EThOS project IPR report Deposit licences End use and access arrangements Reuse licences Born-digital thesis capture Retrospective scanning / risks associated with non-consensual digitisation Embargoed theses / managing restricted content Third party copyright in theses / copyright clearing responsibilities Legal information to display (copyright and liability statements, access arrangements) Display of notices / use of cover sheets Item removal / (‘Take-Down notices Digital preservation

9. EThOS: The Background (3) JISC funded e-theses related projects (2007 – 2009) Repositories and Preservation Programme Repository enhancement projects The ‘EThOSnet’ Project Primary Partners: Imperial College London (lead institution); The British Library; Cranfield University; The Robert Gordon University; University of Birmingham; University of Glasgow; University of Hull. Various Secondary Partners Various Associate Partners

10. The ‘EThOSnet’ Project Project Description “The overall purpose of the EThOSnet project is to build a strong EThOS (Electronic Theses Online Service) sponsorship network amongst the HE community and to achieve a high level of technological and organisational sustainability for a successful move from prototype to ‘live’ service. In order to achieve this overall aim, the project will seek to meet five main objectives: 1. To extend the EThOS partnership and encourage ‘early adopters’ – this will require stepping up the advocacy campaign initiated by the EThOS project and putting in place a highly visible ‘sign-up’ process with a view to achieving a sufficient level of buy-in to ensure future viability; 2. To increase the number of e-theses already available in the EThOS prototype, thus enhancing UK repository content by significantly increasing its critical mass and extending its scope to material that is currently poorly represented in digital repositories; 3. To enhance the procedural infrastructure and upgrade the EThOS Toolkit accordingly with a view to improving institutional workflows in close partnership with registry and academic staff and to addressing the HE community’s concerns, identified by the independent evaluation, regarding the management of third-party rights and the detection of plagiarism; 4. To scale up the EThOS technological infrastructure for the move from prototype to ‘live’ status; 5. To monitor and test relevant technology trends in order to identify those technologies which EThOS may be able to adopt in the future to improve further the management of e-theses and consolidate the embedding of the service within institutional practices”

11. The ‘EThOSnet’ Project Workpackage 1: Project Management Workpackage 2: Dissemination, Advocacy and Sign-up Process Workpackage 3: Move to ‘Live’ Service Workpackage 4: Procedural Enhancements Workpackage 5: Legal Enhancements Workpackage 6: Technological Enhancements Workpackage 7: Evaluation and exit strategy Workpackage 5 Objective To identify and explore any legal issues not fully addressed by the EThOS project that arise during the testing and the ‘early adopters’ implementation stage, including the concerns identified in the independent evaluation as to ways in which holding libraries can best deal with the checking of third-party rights and the detection of plagiarism

12. EThOS: The Electronic Theses Online System The EThOS Toolkit http://ethostoolkit.cranfield.ac.uk/tiki-index.php Legal Issues The EThOS ‘opt-out’ approach for authors Copyright IPR and Plagiarism Deposit Agreements Supply Agreements Restricted Theses Reuse Licence Notice and Take-Down Policy Supporting Literature