1. DIGITAL POLICY MANAGEMENT IN THE DOM PROGRAMME Richard Masters Programme Manager Digital Object Management Programme Digital Policy Management Workshop BL / JISC / UKOLN 24 April 2006

2. 2 2 BL Strategic Priorities Priorities were set out in Redefining the Library, June 2005 1. Enrich the users experience 2. Build the digital research environment 3. Transform search and navigation 4. Grow and manage the national collection 5. Develop our people 6. Guarantee financial sustainability

3. 3 3 The National Digital Library Develop the National Digital Library as a key part of the UKs research e-infrastructure Pioneer development of the Digital Library to provide sophisticated storage, preservation and access to the nations digital content. The Digital Library will initially ingest material that is born digital such as websites and e-journals that have been collected as part of our voluntary deposit programme. The Digital Library will hold the e-versions of all our collection items that have been digitised. The Digital Library will be the central element of our approach to digital collection management.

4. 4 4 Mission and Vision The Digital Object Management Programme is developing the infrastructure of the National Digital Library. Our mission is to enable the United Kingdom to preserve and use its digital intellectual property forever Our vision is to create a management system for digital objects that will: store and preserve any type of digital material in perpetuity provide access to this material to users with appropriate permissions ensure that the material is easy to find ensure that users can view the material with contemporary applications ensure that users can, where possible, experience material with the original look-and-feel We are building a system: to handle Legal Deposit and non-Legal Deposit materials to share Legal Deposit content with other Legal Deposit Libraries

5. 5 5 Scope of DPM in the DOM System (1): National Digital Library content streams Voluntary deposit – material received under the Voluntary Code of Practice eJournals received under legal deposit and under commercial licence Hand-held items (CD-ROM, DVD, other discs, tapes, etc.) Digital newspapers Digitisation products BL Treasures Digitised masters Newspapers Microsoft Digitisation Project Web archives Born digital and digitised audio masters e-Theses Cartographic datasets Dynamic data sets.. and many others

6. 6 6 Scope of DPM in the DOM System (2): Different content sources and terms Content acquired under voluntary deposit Content acquired under legal deposit Content acquired under licence from publishers (which may be the same content as above) Content harvested from the web, which may be acquired under legal deposit, by a specific agreement, by a Creative Commons licence, or no explicit licence at all Our own internally-created content

7. 7 7 Scope of DPM in the DOM System (3): Different sets of usage terms Future terms and business models are hard to predict, but immediate scope is known: Reading room access to legal deposit material (although precise details will not be known for some time) Sharing of content with other Legal Deposit Libraries Inter-library loan in digital or physical copy Single-copy document supply, copyright-fee paid and under library privilege Multi-copy document supply Sales via proxies In the longer term – looking to provide access to third parties which already hold licences to use that content obtained directly from the rights holders. Focus for first implementation is eJournals Legal deposit legislation Licensed journals for document supply However, the design must be compatible with, and extensible to all other content streams and usage terms

8. 8 8 DOM System components (1): Ideal process INGEST STORE PRESERVE ACCESS Controlled by policy interpretation and enforcement technology – user authentication is implicit Content Descriptive metadata Policy metadata Access / use policies (Legal and internal) User access to content Use of content Usage reports Library practice & copyright law Licence documents Policy metadata Links between content, licences & policies

9. 9 9 IngestRetainDeliver time Content Provider Ingest process Retained item Content Item Policy Metadata + licence documents Descriptive Metadata Discover Authorise Protect custody Current access & use policies Contemporary enforcement tool Delivered authorised and protected item Ingest short duration Retain Variable and extended duration Retain unprotected content in order to allow digital preservation Deliver Short duration Use enforcement tool available at time of delivery Generate usage reports Retained general policies General library practice, copyright law, etc DOM System components (1): Ideal process

10. 10 DOM System components (2) Summary of what is required Policy metadata Mechanism for ingest of licence term metadata Storage and preservation will use existing DOM System functionality Ontology-based approach to definition of terms Must be flexible and extensible Not possible to elaborate all aspects of the data requirement at the start Provides a logical structure within which new terms can be added, and new business rules derived, without changing what already exists Approach being investigated is similar to the ONIX for Licensing Terms standard – an event-based analysis of policies. Access control and policy enforcement Off-the-shelf enforcement technologies where possible Biggest challenge will be definition of logic required to interpret policies dependent on the use and class of user Auditing and reporting Mechanisms to capture, record and communicate access and usage

11. 11 DOM System components (3) Ontology Management Resource DiscoveryDelivery and Rendering License Metadata Other metadata Content item DOM System Ingest and Storage Rights Management Controlled physical access Authenticate Enforce AuthorizeMatchAudit License translator Policy Management BL policiesLegislation Business rules Machine- interpretable policies in ontology vocabulary and syntax Policy change Original license documents

12. 12 Challenges Management of policies over the long-term They need to be actionable over decades Expression of terms of use Interpretation NOT codifying legal concepts Where licences are silent Library privilege Identification of repertoires Repertoire is a set of content to which a particular set of usage terms applies

13. 13 Next steps for the DOM Programme First implementation will be with link to scanned policy documents as there is no immediate need for anything more sophisticated However, design must be extensible so that it can eventually support the longer term goal of creating and using machine interpretable policies Review standards – especially ONIX for Licensing Terms Work with publishers and other bodies on standards activities and other initiatives that are taking place in the policy management area

14. 14 Thank you http://www.bl.uk/about/policies/dom/homepage.html richard.masters@bl.uk 01937 546888