STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES Windows Encryption File System (EFS) Tech Briefing July 18 th

STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES 8/13/2015 Windows Encrypting File System (EFS) page 1 Agenda Stanford Users What is EFS What does it Protect Is this for me? Features Data Recovery Agent Getting Started Demo - How to Encrypt Demo – How to backup Key IT Support Staff How to setup Data Recovery Agent

STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES What is Encrypting File System (EFS) The Microsoft Windows Encrypting File System (EFS) is feature built into the file system of the Windows XP and Windows Vista operating systems. It lets you encrypt designated files on a local computer so that no other user can access your data. When a file is encrypted, EFS automatically decrypts the file for use and re-encrypts the file when it is saved. EFS is particularly useful for protecting data on a computer that might be physically stolen, such as a laptop. 8/13/2015 Windows Encrypting File System (EFS) page 2

STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES What It Protects  EFS protects files you designated if your computer is lost or stolen.  If someone tries to break in or has access into your system to retrieve files, they will not be able to open the file even if they can see that it exists (as long as they do not have your SUNet ID and password).  Files copied to a Web folder using WebDAV are kept encrypted. 8/13/2015 Windows Encrypting File System (EFS) page 3

STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES What It Doesn’t Protect or Prevent  It does NOT provide encryption to files that are: Sent via Kept on a separate flash drive/thumb drive/USB drive/floppy disk Moved over the network via shared folders (CIFS/AFS) System and page file Compress Files Files moved into folder set to encrypt all files Files form being deleted  When you are about to move an encrypted file, Windows will warn you that you will lose your EFS encryption. Keep in mind that whenever you move a file off of your computer, it is probably no longer protected by EFS. 8/13/2015 Windows Encrypting File System (EFS) page 4

STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES Is this for me?  Reasons for using EFS Want to secure files on your computer incase it is stolen or lost You work with or store restricted data on your local computer You travel and need to work with restricted data  Requirements Windows XP Professional Windows Vista Business, Enterprise or Ultimate Computer is a member if University Windows Infrastructure (AD) Users is logged on to the computer with their SUNet ID (WIN Domain), local computer or child domain accounts will NOT work Hard drive is formatted with NTFS 8/13/2015 Windows Encrypting File System (EFS) page 5

STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES Features  Microsoft Windows Encrypting File System (EFS) Transparent encryption done at the file-system level If a folder is marked, every file created or moved into it will be encrypted File encryption keys can be archived (USB Flash Drive, File server) There is no “back door” Keys are protected with the users password on the computer Data Recovery Agent to allow for recovery of files if user’s key is lost  Future Features  Additional Users can be added to a file  Group Policy to Auto Encrypt “My Documents” Folder 8/13/2015 Windows Encrypting File System (EFS) page 6

STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES Data Recovery Options Once a file is encrypted only the users private key can access the file. Should this key get lost the data will be inaccessible. Options to protect the data include:  User copies key to USB flash drive and store separately from computer  Configure Data Recover Agent (DRA) Domain Wide DRA Local/Departmental DRA 8/13/2015 Windows Encrypting File System (EFS) page 7

STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES Data Recovery Agent (DRA) These data recovery agents (DRAs) are a separate set of issued recovery certificates with public and private keys that can be used to recover files. Recommendation for DRAs Local Systems Administrators Separate flash drive (Iron Key) stored in secure location (safe) Requirements for Recovery Admin will need read access to files at time of recovery Password for the DRA Private Key 8/13/2015 Windows Encrypting File System (EFS) page 8

STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES Getting Starting For End Users  Open a HelpSU Request  Once you have approval from your Local Support Staff that they have setup the DRA you can then choose directories to start encrypting.  Copy your Key to a External USB Drive 8/13/2015 Windows Encrypting File System (EFS) page 9

STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES Demo 1 How To Encrypt Files 8/13/2015 Windows Encrypting File System (EFS) page 10

STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES Demo 2 How to back-up Your Keys 8/13/2015 Windows Encrypting File System (EFS) page 11

STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES Storing User Keys  Export and then Delete Key on local computer  External USB Flash Drive NOT stored with your computer or in laptop bag Encrypted (optional)What 8/13/2015 Windows Encrypting File System (EFS) page 12

STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES Known Issues  DCOM Required 1.Start Registry Editor. 2.Locate the following path: HKEY_LOCAL_MACHINE\Software\Microsoft\OLE 3.Change the EnableDCOM string value to Y. 4.Restart the operating system for the changes to take effect. Note: There is a BigFix fixlet to re-enable DCOM  Vista and Symantec Bug – Patch available on ESS 8/13/2015 Windows Encrypting File System (EFS) page 13

STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES Demo 3 How to Setup DRA 8/13/2015 Windows Encrypting File System (EFS) page 14

STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES Questions and Answers  Extra Info for users and admins Stanford Data Classification ass_chart.html ass_chart.html Windows Desktop File Encryption and EFS 8/13/2015 Windows Encrypting File System (EFS) page 15