June 6, 2013
Projects completed March - May 2013 Review SWAN Changes 4 years Strategic Plan Update Upcoming Projects
Server infrastructure improved Reduce Millennium backup time Reporter implementation ILS Committee progress Complete new SWAN support website
SWAN NETWORK 2012SWAN NETWORK 2013
Business Plan (2010) Independent Organization: Entity, Board, Staff ( ) Staff changes: created Member Services dept (2011) Online Ticket System (2012) Strategic Plan (2013- ’15) Fee Structure (2012, starts FY14) Hardware infrastructure (2013) Today: new support website Next 2013: Network infrastructure New firewalls New network design : Our ILS software
OLD: 2 ½ HOURS (10PM – 12:30PM) NEW: 30 MINUTES! ANNOUNCED MAY 6TH
OPAC RDA Records (April – May 2013) SWAN Cataloging Group Adoption (March 2013) Library Congress Adoption (March 2013) SWAN Millennium Preparation ( ) SWAN Bib Services Adoption (2012) SWAN Bib Services & Cataloging Libraries Preparation (RDA Tool Kit, etc) Resource Description & Access (RDA): New Cataloging Standard, Replaces AACR2 (June 2010)
Publication Date Sort: WebPAC & Encore Problem in R2009B (Noted in SWANcom) Workaround Now in Place: June 2013 Fixed 4,000 existing bib records Daily work by Bib Services, June - Fall Fixed in R Upgrade
9 Goals Total, Here is What is Underway in 3-year Plan: Goal: Recommend direction for SWAN integrated library system (ILS) platform Board determines ILS Committee & Charge Conduct informal demonstrations & investigation with other libraries, consortia Determine length of extension with Innovative Milestone: should we keep looking? Goal: Create outreach program Recruit 12 ambassadors: SWAN library directors Assign libraries to ambassadors & schedule visits Hold SWAN quarterly meetings at member libraries: 12 libraries for
Goal #2: Utilize new SWAN Research & Development staffing position to allow SWAN to investigate new features and services Goal #3: Build a robust infrastructure for integrated access to electronic content, resources, and providers Goal #4: SWAN will research and analyze the current environment and make recommendations on a new model. We will build a coalition for change across the state. Goal #5: SWAN will have completed a cost-benefit analysis of member needs resulting in the development & implementation of centralized consortia services. Goal #6: Encourage library director & administrator participation Goal #8: Enhance patron’s’ use of SWAN and support of SWAN Goal #9: Develop library staff expertise in using SWAN to enhance patron experience.
ILS Selection See presentation, Quarterly packet info Network Infrastructure Survey Out Prep for Millennium Upgrade R Testing, planning New Millennium client
Millennium Acquisitions workshop: October Geared to SWAN libraries already licensed 59 licensed: 15 using, 44 possible User-centered approach Hands-on, Using Scenarios Stress-free
SWAN needs a new network Old MLS domain must end (mls.lib.il.us) swan.mls.lib.il.us = WebPAC Move to independent network within RAILS data center (currently mixed in with RAILS Burr Ridge office network) Current external & internal IP address must change Prepares SWAN for any future network changes
CURRENT METHOD Use the URL: Only works on VPN, e.g. in your library Use for June Quarterly, but method ends Sept Quarterly meeting NEW WEBSITE METHOD Use the support.swanlibraries.net website Works from any browser, anywhere Try it now! June Quarterly changes 6/13/13
July 9 COTW: Brookfield Zoo Technology Users Group Mtg July 18: Burr Ridge August 13 COTW: Woodridge Quarterly Sept 5 rescheduled to Sept 12: Glenwood-Lynwood Public Library October 8 COTW: Burr Ridge (or elsewhere?) November 12 COTW: Midlothian Quarterly Dec 5: Prairie Trails Public Library District
Live April 2013 427 Libraries (merged 4 consortia) 10 million items available Polaris Huge impact on ILDS delivery between Heartland hubs
End of Executive Director report Look for this presentation here: