STAYING CONNECTED

Session Overview NEC website Using a District Web site, and campaigns Dropbox Webinars Google Calendar Google Talk

How well do you know the NEC Web site? Introduced in late summer of 2011 Communications tools can be found on front page.

You’ve got to have a Plan.

For your plan - establish regular communication with: For District Presidents District DirectorsYour ClubsVFR’s The National Office (by including reporting deadlines) National Officers & Volunteer Field Reps VFR’s (when needed) For Regional Vice Presidents Your District Presidents VFR’s The National Office (by including reporting deadlines) Fellow Board Members

Using a District Web site to stay connected By Martin Jelinek Tennessee District President-Elect Exchange Club of Jackson TN Co-Spokesperson for the CONDUCTORS!

Using Weekly and campaigns to keep people informed and excited By: Kristy Douglas Mid-Atlantic District President -Elect Exchange Club of West Chester, PA Spokesperson for the IMAGINEERS!

Monthly Themes

So what is it? Your files, anywhere Any file you save to Dropbox also instantly saves to your computers, phones, and the Dropbox website. 2GB of Dropbox for free, with subscriptions up to 100GB available. Your files are always available from the secure Dropbox website. Dropbox works with Windows, Mac, Linux, iPad, iPhone, Android and BlackBerry. Works even when offline. You always have your files, whether or not you have a connection. Dropbox transfers just the parts of a file that change (not the whole thing). Manually set bandwidth limits -- Dropbox won't hog your connection.

Advantages for District Team Share and collaborate on files, forms or info Ability to share large amounts of info without failure It’s easy to use It’s fast Did I mention it’s FREE?

Webinars What is a webinar? Web Conferencing Software Live Meetings – demonstrations, presentations, training, brainstorming to take place over the Internet Users use standard phone lines, or VoIP connections as well as a common URL (or online meeting place) to conduct business

Paid vs. Free Webinar Providers Choosing the webinar provider that's right for you and your district depends on what you want from the service and how you wish to pay. Some services offer a payment-by-participant, while others offer monthly service fees and contracts. Some are completely FREE

How does a webinar work? Host sends out invitations via service, calendar, or an integrated tool Host prepares presentation, documentation, and material for the meeting At start time, participants can join via phone and web (maybe video) Traditionally host will share with participants Many meetings are more collaborative

Key Benefits of using webinar technology Reduced Travel Costs Efficient use of Time (all parties) More Effective Allocation of Marketing Budgets Improved Member Convenience (and experience) Greener approach to doing business

Tips for Using Webinars Spend time practicing with the webinar system. Check all of the services the webinar provider lists to ensure you get the most bang for your buck. Document sharing, synchronized Web browsing and live replay are all features to consider when purchasing webinar services.

Key Features of webinar technology Sharing PPT Annotation Sharing applications (websites, customer portals) Audio Integration Recording capabilities Video (webcams) Q&A and “chatting” feature Polling Raising Hands Handouts

Google Talk Text chat Instant messages: share quick thoughts in real time Status updates: see if friends are around and what they are up to File transfer: instantly send and receive files, pictures, and more

What else does it do? Voice chat Free long distance: make PC-to-PC calls to people anywhere in the world Audio conferencing: talk to multiple people at once Gmail integration: chat with your friends on Gmail

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