Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 1 by Mary Anne Poatsy, Keith Mulbery, Lynn Hogan, Amy Rutledge, Cyndi Krebs, Eric Cameron, Rebecca Lawson Chapter 4 Excel Datasets and Tables

Freeze rows and columns Print large datasets Design and create tables Apply a table style Sort data 2 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Filter data Use structured references and a total row Apply conditional formatting Create a new rule 3 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

A large dataset can be difficult to read 4 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Freezing keeps rows and columns visible during scrolling 5 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Figure 4.2 illustrates the effect of freezing rows 1 – 5 and column A 6 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

The PAGE LAYOUT tab offers options to help print large datasets: – Print Titles – Page Breaks – Page Area 7 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

A page break indicates where data will start on a new printed page 8 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

A print area defines the range of data to print 9 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Print titles indicate some rows or columns that will repeat at the top or side of each printed page 10 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

11 A table is a structured range of related data formatted to enable data management and analysis Excel tables offer many features not available to regular ranges of data.

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 12 A field is an individual piece of data – Field names appear in the top row as column headings – Field names should be short, but descriptive A record is a complete set of data for an entity – Each record is listed in a row of the table – Do not insert blank rows in the table

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 13 A table can easily be created from existing data

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 14 The DESIGN tab on the Table Tools contextual tab opens when the table is selected

15 Add a new record at the bottom of the table by clicking in the row under the table Add a new record within the table by clicking in the record below the insertion point – Click the HOME tab – Click the Insert arrow in the Cells group – Select Insert Table Rows Above Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

16 Data within a table record can be edited using the same techniques as those for a regular cell Deleting a record removes it from the table – Click the HOME tab – Click the Delete arrow in the Cells group – Select Delete Table Rows Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

17 A table style controls the fill color of the header row, columns, and records

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 18 The Table Styles Options group on the DESIGN tab contains check boxes to further format the table

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 19 Sorting arranges records in a table – Sort on one column – Sort on multiple columns Records can be sorted in ascending or descending order

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 20 Excel offers several ways to sort a single column

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 21 Multiple level sorts permits differentiation among records with duplicate data in the first sort

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 22 A custom sort can be created to arrange values in a customized fashion

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 23 Filtering is the process of displaying only records that meet specific conditions

Numeric filters can be applied to display a range of values 24 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Date filters can be applied to specific dates or date ranges 25 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

A structured reference is a tag or use of a table element 26 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

A total row appears as the last row of a table and offers statistical functions 27 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

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The New Formatting Rule dialog box is used to create a customized rule 32 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

In this chapter, you have learned to manage large datasets by freezing rows and columns and controlling print options. You understand table design and can create and format a table. You can apply a table style and sort and filter data within a table. 33 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

You can also use structured references in formulas and apply statistical functions in a total row. Additionally, you can apply conditional formatting to add emphasis to records. 34 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

35 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.