Accountability, Data, Improvement Plans

 Data loaded in tables on the web portal for performance  Language says “Current year” ( ) o 1P1, 5P1, 5P2  Language says “Previous year” (cohort from ) o 2P1, 3P1, 4P1 Data comes from which year? Institutions first received reports in January of We were operating in the year at that time.

Accountability Performance Measures

AHEIS REFERENCE MANUAL FOR STUDENT INFORMATION SYSTEM Data element dictionary

Improvement Plan for Data Quality Step 1 Document Performance Data Integrity Data Sources Data Analysis Findings Step 2 Identify Root Causes Sufficient Staff Staff Expertise Data Process Technical Infrastructure Findings Step 3: Select Solutions Professional Development Resources Hardware Software Findings Step 4: Implement Solutions Perkins Funded Institution Funded Annual Plan

DATA IP Step 1: Document data performance DUE: July 15, 2010 ADHE will provide a series of suggested data areas to review. Areas of review include data integrity, data sources, and data analysis. A summary of data findings must be created for which root causes will be explored in Step 2-Identify Root Causes.

Improvement Plan for Data Quality Step 1 Document Performance Data Integrity Data Sources Data Analysis Findings Step 2 Identify Root Causes Sufficient Staff Staff Expertise Data Process Technical Infrastructure Findings Step 3: Select Solutions Professional Development Resources Hardware Software Findings Step 4: Implement Solutions Perkins Funded Institution Funded Annual Plan

DATA IP Step 2: Determine root causes for data issues September 30, 2010 (portal entry) ADHE will provide a series of potential root causes for consideration; institutions should use this as a beginning point and customize for local campus conditions. Areas of review include staffing, training/knowledge, internal data process, and technical infrastructure. A summary of root cause findings must be created so that they can be addressed in Step 3-Implement Solutions.

Identify Root Causes Possible Causes Training/Knowledge Lack of training and knowledge concerning data reporting for Perkins Wrong individuals involved in current training No job aid available for reference concerning data needed Inaccurate training Timing of training not conducive No check for understanding or measurement of objectives

Identify Root Causes Staff Insufficient staff for data reporting and integrity Staff skill level inadequate for data reporting

Identify Root Causes Technical Information Staff unaware of data reporting requirements Software modules for student data insufficient for accurate reporting of all data needed Reporting to ADHE inaccurate

Identify Root Causes Internal Data Processes Lack of documented (ie. Flow chart) process for data reporting No checkpoints to ensure data integrity No “responsible parties” to go to for reporting of data at these checkpoints Not meeting deadlines necessary for data reporting

Improvement Plan for Data Quality Step 1 Document Performance Data Integrity Data Sources Data Analysis Findings Step 2 Identify Root Causes Sufficient Staff Staff Expertise Data Process Technical Infrastructure Findings Step 3: Select Solutions Professional Development Resources Hardware Software Findings Step 4: Implement Solutions Perkins Funded Institution Funded Annual Plan

DATA IP Step 3: Implement solutions to correct data issues December 1, 2010 (in time for use in CAR) ADHE will provide a series of potential areas appropriate for use of Perkins funds in PY Areas for potential funding include professional development, resources, and hardware/software. A summary of improvements to be funded must be created so that they can be address in the Annual Plan. Improvements can be addressed in PY if amendments can be made. Process related data issues must be corrected by December 31, 2010 so that data is correct going forward. Activities funded should be submitted under 6P1-All Indicators.

Select Best Solutions Professional Development Identify and engage pertinent staff for professional development Schedule and execute professional development Document process for sharing with positions Investigate other institution’s processes Evaluate professional development for meeting objectives Staff accountability charts/calendar

Select Best Solutions Resources Hire staff for specific data related tasks Designate personnel for duties Involve administration in meetings/trainings Electronic/print job aids, calendars, reminders New reports from IT dept for self-check

Select Best Solutions Hardware/Software Develop new sources of data (surveys) Purchase additional student reporting software modules Implement programming changes to enhance current system

DATA IP Step 4: Implement Solutions April 30, 2011 amendment deadline for funds May 31, 2011 annual plan deadline for funds ADHE will provide a series of potential root causes for consideration; institutions should use this as a beginning point and customize for local campus conditions. Areas of review include staffing, training/knowledge, internal data process, and technical infrastructure. A summary of root cause findings must be created so that they can be addressed in Step 3-Implement Solutions.

Implement Solutions Possible Sources for Solutions: Perkins Funded – Activity budgeted in Program Year Institution Funded – Activity supported by institution – Annual plan to include only Perkins funded activities; improvement plan may detail other sources of funded activities