A PERMANENT DIGITAL ARCHIVE OF LOCAL MATERIALS Don Martin & Stephen Winch East Dunbartonshire Libraries.

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Presentation transcript:

A PERMANENT DIGITAL ARCHIVE OF LOCAL MATERIALS Don Martin & Stephen Winch East Dunbartonshire Libraries

VALUE OF THE LOCAL COLLECTION Local historians Family history enthusiasts Transport historians Academic researchers Local authority departments Private consultants The media

EAST DUNBARTONSHIRE COLLECTIONS Strathkelvin Bearsden & Milngavie Preservation policy SCRAN schemes

NOF-DIGITISE Background Technical standards Consortia RLS

EAST DUNBARTONSHIRE POLICY SCRAN and RLS Responsibility for collections “Beyond nof-digitise” SLIC project

EXTENT OF SLIC PROJECT Digitisation of images Creation of metadata Preservation

OBLIGATIONS OF SLIC PROJECT Library cataloguing standards (Marc/AACR2) Library interoperability standards (Z39.50) Government interoperability standards Government data standards (Dublin Core/XML)

THE SLIC PROJECT Digitisation of images Creation of metadata Preservation

DIGITISATION OF IMAGES Digitisation was outsourced –Time and cost saving 50 images returned in Photo CD format –Mixture of text and pictures

USING PHOTO CD Photo CD –Digitising from a 35mm neg. surrogate –A cheap option –Not archival quality (Lossy) –Works well for photographs (SCRAN) –Difficult to capture fine detail

CREATION OF METADATA Marc/AACR2 Dublin Core RDF records CORC (OCLC)

PROPOSED METADATA SOLUTION Master record created in MARC using CORC Export MARC records into library catalogue Export Dublin Core RDF records into a tailor made database on council website, alongside images

WHY USE MARC RECORDS? A detailed record format Widely supported Records can be part of library catalogue Record interoperability –Cairns –WebCat –A convertible record format

MARC RECORDS: Creating Interoperability AACR2 Library of Congress Subject Headings Library of Congress Authority Files Dewey numbers

MARC RECORDS: Developing A Template Not designed for electronic documents Standards still developing Working with CDLR to develop guidelines

CORC: Cooperative Online Resource Catalogue Straightforward entry CORC constant data MARC information Pathfinders

PRESERVATION 35mm negatives Microfilm Moving to Tiff format

PROGRESS TO DATE Getting close to a MARC template Considering database options –CORC pathfinders Images stored online and will soon be publicly available

THE FUTURE Digitisation of images Creation of metadata Preservation