Denise Phillips Director, Systems & Procedures

Transition from FRS Starting Friday afternoon, 2/29, you will have inquiry only access to FRS. You will continue to have the ability to inquire on accounts and transactions prior to March 1 in FRS You will continue to have access to all past transactions in E-Print Reports from Banner will be ed daily until Banner E-print is ready

Banner Chart of Accounts FOAP- Fund Organization Account Program Use of Accounts (Expense Acct, Revenue Acct, Asset Acct, etc) instead of Objects & Controls Dept “Pots of Money” called Funds instead of Accounts

Banner Chart of Accounts- Page 2 FOAP- Fund Organization Account Program Full Accounting Information now also includes: Organization Code: will allow for grouping of funds for reporting Program Code: used at state and federal level to track finances (Purpose Code in FRS) Indexes have been created that will automatically complete the Organization and Program, data entry of these fields will not be required.

Banner Chart of Accounts- Page 3

Banner Chart of Accounts- Page 4 New Banner Accounts ACCOUNTS Code used to identify types and uses of transactions (same as old objects/controls) Department will use accounts to specify how the money is spent or received Primary accounts used byDepts: -Expenditures – Begin with a 7 -Labor – Begin with a 6 -Revenue – Begin with a 5 General rule for new account # is old object/control code with new number in front (see table) and “0” at end Multiple exceptions. Must use crosswalk on website TRANSFERS IN & OUT8XXXXX EXPENDITURES7XXXXX LABOR6XXXXX REVENUES5XXXXX NET ASSETS4XXXXX CONTROL ACCOUNTS3XXXXX LIABILITIES2XXXXX ASSETS1XXXXX

Banner Chart of Accounts- Page 5 Web Site to translate FRS Numbers to Banner Numbers

Banner Chart of Accounts- Page 6

Banner Chart of Accounts- Page 7

Forms/Procedures New Forms/Procedures for use during transition period Internal Requisition Form Budget Revision Form Receiving Process

Requisition Form form to:

Budget Revision Form form to:

Receiving Banner is designed for Central Receiving The temporary work around is a generic box Send with PO number in the subject line Text of should tell what line items were received or if all items were received receiving information to:

Forms/Procedures Forms changed due to new Banner numbering Travel Authorization Form Separate Forms for Employees and Students Travel Reimbursement Form Check Request Form All forms can be found on NCSA’s Forms & Procedures Web Page (

Training Schedule Finance will spend the month of March stabilizing the system Training Session information will available mid-March Separate sessions for Budget, Purchasing, etc.

Banner Finance Thank you for attending today’s Banner Finance Information Session Any Questions?????????????