1. Chart of Accounts Training July 2014

2. Why a Uniform Chart? Provides the Legislature, general public, and other agencies with a consistent guideline of how funds are used. Each element of the code is defined to provide guidance on how to code expenditures.

3. Each State and Federal Program publishes a list of approved codes for that program. If the code is not listed, then that program may not be used for that purpose. It is important to code expenditures to the appropriate code so we know how funds were used. Funds may be transferred between line items within specific parameters. Chart of Accounts

4. The Chart of Accounts -Basic Account Structure X.XXXX.XXX.XXX.XXX.xxx.xx Fund|Function|Program|Object|School| Use1 | Use2 The Blue Codes must be in compliance with the Uniform Chart. light blue are for Local Use.

5. Fund Codes Independent fiscal and accounting entity Self Balance Group of Accounts 1State 2Local 3Federal 4Capital Outlay 5Child Nutrition 6Trust Funds 7Pension Fund

6. Four Types of Function Codes: 1000 - Assets 2000 - Liabilities and Reserves 3000 - Revenue 4000 – 5000 - Purposes Code All expenditure codes are Purpose Codes, with the purpose defining the reason for the expense. Function Purpose or Type of Account

7. Purpose Codes The reason for the expense 5000 - Instructional Programs 6000 - System-Wide Support Services 7000 - Ancillary Services (new) 8000 - Non-Programmed Charges 9000 - Capital Outlay

8. 2.5400.005.411.304.000.00 School Leadership Services Purpose Codes

9. PRC - Program Report Code A “pot of money” PRC examples include: 061 -Classroom Materials 032 - Exceptional Children 801 - Maintenance 809 – Health and PE

10. Object Codes Object Code – Service or Commodity obtained as a result of a specific expenditure 100 - Salaries 200 - Benefits 300 - Purchased services 400 - Supplies and Materials 500 - Capital Outlay 600 - Reserved for Future Use 700 - Transfers

11. 1.5110.003.162.304.000.00 Substitute Teacher – Regular Teacher Absence 3.5110.103.163.304.000.00 Substitute Teacher - Staff Development Absence Object Codes

12. Location Codes School Numbers – Defined by DPI

13. Budget Transfers General Rules Not between Funds Allowable between object codes within a program.

14. Funding Federal more restrictive - make sure expenditures are appropriate for this program *Spend State first!

15. In Summary, you are our customer and we are here to help.