1 of : Commercial Papers Enhancements (Phase 1) / DA0797 Last updated: Project Walkthrough: DA Commercial Papers Enhancements (Phase 1) DA Commercial Papers Enhancements (Ph1)

2 of : Commercial Papers Enhancements (Phase 1) / DA0797 Last updated: Overview Payment Types - New Fields Payment Types - Process Control Matrix Payment Types - Process Control Matrix Dishonoured Letters Payment Types - Process Control Matrix Browses Payment Types - Process Control Matrix GL Codes Payment Types - Process Control Matrix Locations Overview Payment Types - New Fields Payment Types - Process Control Matrix Payment Types - Process Control Matrix Dishonoured Letters Payment Types - Process Control Matrix Browses Payment Types - Process Control Matrix GL Codes Payment Types - Process Control Matrix Locations Contents

3 of : Commercial Papers Enhancements (Phase 1) / DA0797 Last updated: Whenever a letter is produced or it’s status is changed, the appropriate G/L control accounts are updated. These accounts are normally held in either the Control Account or the Bank Account options. By creating a process control matrix for each Payment Type, allows for greater flexibility with regard to the number of control accounts that can be defined, effectively one set per Payment Type. These control accounts can either be entered directly into the matrix or you can define their location. In addition, letters can be dishonoured at whatever status you wish to define on the matrix. Any new open items produced as a result of a dishonouring a letter can either be created as a COP or INV type transaction. Whenever a letter is produced or it’s status is changed, the appropriate G/L control accounts are updated. These accounts are normally held in either the Control Account or the Bank Account options. By creating a process control matrix for each Payment Type, allows for greater flexibility with regard to the number of control accounts that can be defined, effectively one set per Payment Type. These control accounts can either be entered directly into the matrix or you can define their location. In addition, letters can be dishonoured at whatever status you wish to define on the matrix. Any new open items produced as a result of a dishonouring a letter can either be created as a COP or INV type transaction. Overview

4 of : Commercial Papers Enhancements (Phase 1) / DA0797 Last updated: Payment Types Payment Types (cm_payment_types)

5 of : Commercial Papers Enhancements (Phase 1) / DA0797 Last updated: This option has been enhanced to include the following fields. They only require DA0417 licensed in order to use them: Note: When a Payment Category is entered on a Customer or Supplier, or when amending the payment category within Manual Letters or Invoices, the system checks that the Payment Type held for that Category belongs to the correct Ledger. Type in the ledger to which this Payment Type applies, i.e. R-Receivables or P-Payables. Leave blank if this Payment Type applies to both ledgers. Enter the number of risk days following the due date, during which time a letter of credit using this Payment Type may be “bounced” by the presented to bank and subsequently require dishonouring. Enter 0 if there is no risk period. This field is used within the credit limit and the agreed balance. Tick this check box if letters of credit using this Payment Type are to be Honoured automatically when presented to the bank. This will override the setting held on the system key CMCLOSE. Select F6 to display the process control matrix. Payment Types - New Fields Note: Currently, the Risk Days field is only available for reporting purposes and will become fully available in future releases.

6 of : Commercial Papers Enhancements (Phase 1) / DA0797 Last updated: This screen displays a set of fields for each status of a letter of credit. Each field defines the location of the relevant control/bank account. This could either be a G/L posting code or a location as to which posting code will be used as the control account. Selecting detail will post two balancing distributions per letter processed. Selecting batch level will total the individual letter distributions by distinct G/L code. Use the UP and DOWN arrow keys to select the relevant letter status and enter either a valid location code or a G/L posting code. Check this box to post the status at detail level. Leave blank to post at batch level where available, i.e., no single letter processing options. Payment Types - Process Control Matrix Note: You can leave the G/L codes blank, if no G/L posting is required.

7 of : Commercial Papers Enhancements (Phase 1) / DA0797 Last updated: This part of the matrix allows you to identify the status types and postings for letters which will be dishonoured. Enter a G/L Code or location against the statuses that are allowed to be dishonoured. This field is mandatory for those statuses that have a dishonoured account specified against them. It identifies the type of open item that will be produced after a letter has been dishonoured. Type C to create a new invoice open item which will automatically match it with a new COP item and letter. Type I to create an open item type INV. Payment Types - Process Control Matrix Dishonoured Letters

8 of : Commercial Papers Enhancements (Phase 1) / DA0797 Last updated: This browse displays a list of G/L posting codes from which to select. This browse displays a list of valid location codes from which to select. Payment Types - Process Control Matrix Browses

9 of : Commercial Papers Enhancements (Phase 1) / DA0797 Last updated: This screen displays the browse of all available posting codes on the system. Use the UP and DOWN arrow keys to select the required posting code and click OK. Payment Types - Process Control Matrix GL Codes

10 of : Commercial Papers Enhancements (Phase 1) / DA0797 Last updated: This screen displays the valid location codes where control accounts can be found. There are effectively two locations where the control accounts can be found: the Bank Account file (BNK) or the Control Account file (CTRL). Use the UP and DOWN arrow keys to select the required location code and click OK. Payment Types - Process Control Matrix Locations Note: BNK_HONOUR does not get posted to.