Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Welcome Thank you for coming Orientation Program for Host Families and Club Youth Exchange Officers

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 You’re Expecting a New Arrival Congratulations! Orientation Program for Host Families and Club Youth Exchange Officers

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Orientation Agenda What is Rotary and its purpose? What is Rotary and its purpose? Who are Rotary exchange students? Who are Rotary exchange students? Expectations – families, students, clubs Expectations – families, students, clubs Arrival and settling in Arrival and settling in Insurance, Finances, Travel, School Insurance, Finances, Travel, School Student Protection Policy Student Protection Policy Being the first, second, last host family School Being the first, second, last host family School Rotary involvement & Support system Rotary involvement & Support system Activities and calendar Activities and calendar End of the year End of the year Exchange Student Cycle including homesickness Exchange Student Cycle including homesickness

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 What is Rotary International? World’s oldest and most international service organization World’s oldest and most international service organization 1¼ million Rotarians, in 170+ countries1¼ million Rotarians, in 170+ countries Celebrated 100 th anniversary in 2005Celebrated 100 th anniversary in ,000 clubs, in 520 districts32,000 clubs, in 520 districts Rotary Motto: “Service Above Self” Rotary Motto: “Service Above Self” “The Four Way Test” “The Four Way Test” Is it the TRUTH?Is it the TRUTH? Is it FAIR to all concerned?Is it FAIR to all concerned? Will it build GOOD WILL and better friendships?Will it build GOOD WILL and better friendships? Will it be BENEFICIAL to all concerned?Will it be BENEFICIAL to all concerned? The Rotary Foundation The Rotary Foundation Ambassadorial ScholarshipsAmbassadorial Scholarships Polio PlusPolio Plus Group Study ExchangeGroup Study Exchange

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 What is Rotary District 7170? In Central NY, Rotary is District 7170 In Central NY, Rotary is District counties8 counties Tompkins, Cortland, Broome, Chenango, Tioga, Otsego, Delaware and Schoharie Tompkins, Cortland, Broome, Chenango, Tioga, Otsego, Delaware and Schoharie Includes major cities of Binghamton, Oneonta, Cortland and Ithaca Includes major cities of Binghamton, Oneonta, Cortland and Ithaca 47 Rotary Clubs47 Rotary Clubs Approximately 1,700 RotariansApproximately 1,700 Rotarians Size of Youth Exchange ProgramSize of Youth Exchange Program 47 inbound exchange students (from 20 countries) 47 inbound exchange students (from 20 countries) 47 outbound exchange students (to 20 countries) 47 outbound exchange students (to 20 countries) 36 Clubs participate 36 Clubs participate

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Purpose of the RYE Program Provide high school students an opportunity to spend a year studying in another country, learning the language, discovering the culture, developing skills and maturity Provide high school students an opportunity to spend a year studying in another country, learning the language, discovering the culture, developing skills and maturity Bring the world into our local communities through friendship Bring the world into our local communities through friendship Promote Rotary’s goal of world peace and understanding, one person, one exchange at a time Promote Rotary’s goal of world peace and understanding, one person, one exchange at a time

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Purpose of the RYE Program District-to-district program District-to-district program 8,000 exchange students per year 8,000 exchange students per year Open to children of Rotarians and non-Rotarians alike Open to children of Rotarians and non-Rotarians alike Operated completely by volunteer Rotarians as part of Rotary’s commitment to international and community service Operated completely by volunteer Rotarians as part of Rotary’s commitment to international and community service Certified by Rotary International Certified by Rotary International

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Who are Exchange Students? Outstanding young people Outstanding young people Age 15-18½ upon arrival Age 15-18½ upon arrival Carefully selected and well prepared Carefully selected and well prepared Most speak English well Most speak English well Anxious and excited to: Anxious and excited to: Learn our languageLearn our language Discover American cultureDiscover American culture Represent their countriesRepresent their countries Become part of your familyBecome part of your family

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Expectations of Host Families Provide a home away from home Provide a home away from home Be parents: love, support, encouragement, understanding, discipline Be parents: love, support, encouragement, understanding, discipline Treat student like your own child Treat student like your own child Clearly communicate your family expectations to student Clearly communicate your family expectations to student

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Expectations of Host Families Provide room and board Provide room and board Help with challenges Help with challenges LanguageLanguage SchoolSchool Culture shockCulture shock HomesicknessHomesickness Provide an ear to listen, a shoulder to cry on, a hand to depend on Provide an ear to listen, a shoulder to cry on, a hand to depend on

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Expectations of Students Adapt to host family Adapt to host family Learn our language and learn our culture Learn our language and learn our culture Perform well in school Perform well in school Communicate Communicate Represent country and Rotary Represent country and Rotary Participate in Rotary, school, and community activities Participate in Rotary, school, and community activities Return home within 2 weeks of end of school, or 1 week after USA Tour Return home within 2 weeks of end of school, or 1 week after USA Tour

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Expectations of Students Program Rules & Guidance Program Rules & Guidance Driving, Drinking and DrugsDriving, Drinking and Drugs No SmokingNo Smoking School attendanceSchool attendance FriendsFriends Community VolunteeringCommunity Volunteering WorkingWorking Visits from homeVisits from home Phone calls, s, Cell phones, InternetPhone calls, s, Cell phones, Internet

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Arrival and Settling In Welcoming your student Welcoming your student Notify us of any flight changesNotify us of any flight changes Check-in by YE Committee memberCheck-in by YE Committee member Assist with lost baggage reportsAssist with lost baggage reports First Night Questions First Night Questions Introduce them to family & friends Introduce them to family & friends Encourage their involvement Encourage their involvement Do not let them retreat to their roomDo not let them retreat to their room

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Medical Insurance & Care All Inbounds Insured All Inbounds Insured CISI/Bolduc policy unless waivedCISI/Bolduc policy unless waived Sweden, Australia, Finland have ownSweden, Australia, Finland have own CISI/Bolduc -#GLB CISI/Bolduc -#GLB Medical per Accident/Illness - $500KMedical per Accident/Illness - $500K Repatriation - $10KRepatriation - $10K Medical Evacuation - $50KMedical Evacuation - $50K Deductible - $100 One timeDeductible - $100 One time

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Medical Insurance & Care In the event of illness/accident In the event of illness/accident Emergency medical release from Rotary ClubEmergency medical release from Rotary Club Stabilize firstStabilize first Call Rotary ContactCall Rotary Contact Use Host Family doctors – check with club Use Host Family doctors – check with club Rotarian Physicians & Dentists Rotarian Physicians & Dentists Notifying student’s family Notifying student’s family Let Rotary do the contacting once details are knownLet Rotary do the contacting once details are known

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Student Finances Emergency Fund Emergency Fund $ maintained by Host Club$ maintained by Host Club True emergencies – medical, etc.True emergencies – medical, etc. Student Bank Account Student Bank Account Credit/Debit Card Credit/Debit Card Telephone bills Telephone bills Monthly Stipend from Rotary Monthly Stipend from Rotary Accountability Accountability

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Host Family Finances Support day to day routine expenses Support day to day routine expenses Room and boardRoom and board Laundry detergent, toothpaste, soap etc.Laundry detergent, toothpaste, soap etc. Regular family activities: movies, out to eat, family trips etc.Regular family activities: movies, out to eat, family trips etc. Extra-ordinary expenses Extra-ordinary expenses Clothing and postage are student responsibilityClothing and postage are student responsibility Telephone: Long distance costs are student responsibilityTelephone: Long distance costs are student responsibility Family vacations: discuss expenses, establish cost share long before departureFamily vacations: discuss expenses, establish cost share long before departure

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Student Travel Cultural & Educational Program Cultural & Educational Program NOT Travel programNOT Travel program Written Approval from Parents Required Written Approval from Parents Required Students not allowed to make own travel plans – must be pre-approved by Country Contact and Club Chair person Students not allowed to make own travel plans – must be pre-approved by Country Contact and Club Chair person Overnight travel, only with approved adult Overnight travel, only with approved adult Unauthorized Travel will result in student being returned home Unauthorized Travel will result in student being returned home

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 School Educational program - student visas Educational program - student visas Visit school ASAP to set schedule Visit school ASAP to set schedule NO Driver Education NO Driver Education Encourage participation Encourage participation SportsSports Music, Drama, etc.Music, Drama, etc. InteractInteract Help with Homework Help with Homework

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Sibling Relationships The Good The Good Set the exampleSet the example Be a protector and a listenerBe a protector and a listener Introduce to friends & activitiesIntroduce to friends & activities The Not-So-Good The Not-So-Good Jealousy - extra attentionJealousy - extra attention Withdraw from family during “homesickness”Withdraw from family during “homesickness” Extra “friend” to considerExtra “friend” to consider

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Student Protection Policy Our Role: Create and maintain the safest possible environment for all participants Create and maintain the safest possible environment for all participants Safeguard welfare and prevent physical, sexual, emotional or financial abuse of exchange students Safeguard welfare and prevent physical, sexual, emotional or financial abuse of exchange students Provide the means to address all concerns and indications of harassment or abuse Provide the means to address all concerns and indications of harassment or abuse

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Student Protection Code Do Do Treat students with respect - be aware of your tone of voice & manner and their reactionsTreat students with respect - be aware of your tone of voice & manner and their reactions OK to touch and hug students in a way that is not intrusive/disturbing to them or observersOK to touch and hug students in a way that is not intrusive/disturbing to them or observers Control who they hang around withControl who they hang around with Communicate with Rotary D7170 Student Protection Officer (Michele Hughes Tel: ) if there are any allegations or suspicions or if you have questionsCommunicate with Rotary D7170 Student Protection Officer (Michele Hughes Tel: ) if there are any allegations or suspicions or if you have questions

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Student Protection Code DO NOT DO NOT Engage in rough physical games including horseplayEngage in rough physical games including horseplay Use physical force in any way, especially as a form of punishmentUse physical force in any way, especially as a form of punishment Touch an exchange student in any way that could be interpreted as intrusive or sexualTouch an exchange student in any way that could be interpreted as intrusive or sexual Make sexually suggestive comments, even as a jokeMake sexually suggestive comments, even as a joke Spend excessive time alone with a student, this may lead to misunderstandingSpend excessive time alone with a student, this may lead to misunderstanding

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Student Protection Guidelines What to do if your exchange student tells you of Harassment and/or Abuse What to do if your exchange student tells you of Harassment and/or Abuse Listen attentively & let him/her know it was right to tell youListen attentively & let him/her know it was right to tell you Assure him/her that they are not to blameAssure him/her that they are not to blame Remain calm and make sure student feels safeRemain calm and make sure student feels safe Encourage student to share with you what happened and who was involvedEncourage student to share with you what happened and who was involved Make detailed notes including date & timeMake detailed notes including date & time Don’t promise to keep secrets & explain the necessity of informing Protection OfficerDon’t promise to keep secrets & explain the necessity of informing Protection Officer

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Student Protection Guidelines Keep Communications Open Keep Communications Open Assure student that you can jointly address his/her concerns/problemAssure student that you can jointly address his/her concerns/problem With all of us working together, we can keep our exchange students safe and make this a meaningful and happy exchange experience for all of us.

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Being the 1 st Host Family First Host Family First Host Family Excitement – everything is newExcitement – everything is new Culture shock – major adaptationsCulture shock – major adaptations Language strugglesLanguage struggles School arrangementsSchool arrangements Often the closest bondsOften the closest bonds Set the standards for the yearSet the standards for the year

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Being the 2 nd /Last Host Family Second (or Third) Host Family Second (or Third) Host Family Transition issuesTransition issues New family practicesNew family practices Language and culture begin to “click”Language and culture begin to “click” Last Host Family Last Host Family Comfortable with language and cultureComfortable with language and culture Big events: prom, graduation, departureBig events: prom, graduation, departure Preparing for separationPreparing for separation Tearful goodbyesTearful goodbyes

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Responsibilities of Rotary Select qualified host families Select qualified host families Provide counselor & monthly allowance Provide counselor & monthly allowance Help with school arrangements Help with school arrangements Be an advocate for student Be an advocate for student Counselor/YEO “supervise” student Counselor/YEO “supervise” student Communicate & Support host families & schools Communicate & Support host families & schools Help with transportation for “special events” Help with transportation for “special events”

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Responsibilities of Rotary Counselor contacts once/month (min.) Counselor contacts once/month (min.) Club meetings once/month (min.) Club meetings once/month (min.) Encourage involvement by members Encourage involvement by members Help with school issues during year Help with school issues during year Arrange transition to new host family Arrange transition to new host family Maintain student’s Emergency funds Maintain student’s Emergency funds Available 24/7/365 for support Available 24/7/365 for support

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Support System Club & District Committee List of contacts and Organizational Chart Club Level Counselor Youth Exchange Officer President District Level Country Contact Chairperson Student Protection Officer

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Activities and Calendar Mandatory Events Inbound Orientation, Sept. Inbound Orientation, Sept. Transportation by host Rotary ClubTransportation by host Rotary Club Arrive Thursday evening 5 to 7 pmArrive Thursday evening 5 to 7 pm Pick up Saturday afternoon, 3:00 PMPick up Saturday afternoon, 3:00 PM Foundation Dinner, Oct / Nov – week night Foundation Dinner, Oct / Nov – week night Transportation by host Rotary ClubTransportation by host Rotary Club Inbound Orientation, Jan - April Inbound Orientation, Jan - April Transportation by host Rotary ClubTransportation by host Rotary Club Arrive Thursday evening 5 to 7 pmArrive Thursday evening 5 to 7 pm Pick up Saturday afternoon, 3:00 PMPick up Saturday afternoon, 3:00 PM District Conference, May / June District Conference, May / June Transportation by Host ClubTransportation by Host Club Arrive Friday evening 5 to 7 pmArrive Friday evening 5 to 7 pm Return Sunday afternoon, 4:00 PMReturn Sunday afternoon, 4:00 PM

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Activities and Calendar Optional Activities New York City Trip Oct / Nov New York City Trip Oct / Nov Christmas Party, Dec Christmas Party, Dec Albany Trip, April – 1 day Albany Trip, April – 1 day Good Bye Picnic, June Good Bye Picnic, June USA Trip, July 30 days USA Trip, July 30 days

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Activities and Calendar Tour of USA - 30 days in late Jun- July Tour of USA - 30 days in late Jun- July 9200 miles across USA & return9200 miles across USA & return Chaperoned & stay in hotelsChaperoned & stay in hotels Pick-up & return in SyracusePick-up & return in Syracuse Est. cost $2,600.00Est. cost $2, Visit major National Parks & citiesVisit major National Parks & cities Depart for Home – July 15 or Aug 10 Depart for Home – July 15 or Aug 10

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 The End of the Year Leaving for home will be hard for the student and the Host Families Leaving for home will be hard for the student and the Host Families Reverse culture shock Reverse culture shock “The more successful the exchange, the harder the leaving & re-entry” “The more successful the exchange, the harder the leaving & re-entry” Maintain contact Maintain contact You WILL probably see them again You WILL probably see them again

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Other Topics Dietary issues (religious or other) Dietary issues (religious or other) Connecting with your student’s parents Connecting with your student’s parents Before arrivalBefore arrival During your hosting time periodDuring your hosting time period After they leaveAfter they leave The Exchange Cycle – Stages of development The Exchange Cycle – Stages of development

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 The Exchange Cycle 1.Application Anxiety 2.Selection/Arrival Fascination Elation Expectation 3. Initial Culture Shock: 1-6 Months Novelty wears off Characteristics: Sleeping Habits Disorientation Language difficulties Fatigue (Mental/Physical) Eating 4. Surface Adjustments After initial “down” Settle in: Language improves Navigate culture Friends Social Life

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 The Exchange Cycle 5. Mental Isolation Frustration increases Frustration increases New sense of isolation Boredom Lack of motivation Unresolved problems Language problems 6. Integration/Acceptance Begin to examine society Accept surroundings/self

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 The Exchange Cycle 7. Return Anxiety Preparation for departure, Realize changes, Desire to stay Results: Confusion/Pain Breaking of bonds No promise of renewal in future 8. Arrival at home Eager to relate experiences Looking forward to renewing old relationships old relationships 9. Reverse Culture Shock Reintegration Contrast of old and new Family/friends Difficulty to accept change Difficulty to accept change Not the center of attention Not the center of attention Others not interested in experience details Others not interested in experience detailsReorientation Note: Upside comes after experiencing reverse culture shock and realizing to what extent they have become bicultural

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Summary We (Rotary) have assumed the legal and moral responsibility for someone else’s children We (Rotary) have assumed the legal and moral responsibility for someone else’s children We are here to help you and the student have a meaningful and safe year to learn and live our American culture We are here to help you and the student have a meaningful and safe year to learn and live our American culture We cannot help if we do not know We cannot help if we do not know

Rotary District 7170 Youth Exchange, Inc. D7170 7/06 Questions ???