1. Rotary District 5520 Youth Exchange Program Welcome And thanks for coming Orientation Program for Host Families and Club Youth Exchange Officers

2. Rotary District 5520 Youth Exchange Program You’re Expecting a New Arrival Congratulations! Orientation Program for Host Families and Club Youth Exchange Officers

3. Rotary District 5520 Youth Exchange Program Orientation Agenda What is Rotary? What is Rotary? Purpose of the Rotary YE Program Purpose of the Rotary YE Program Who are Rotary exchange students? Who are Rotary exchange students? Expectations – families, students, clubs Expectations – families, students, clubs Arrival and settling in Arrival and settling in School School Rotary involvement Rotary involvement Activities and calendar Activities and calendar Support system Support system Being the first, second, last host family Being the first, second, last host family End of the year End of the year Other topics Other topics

4. Rotary District 5520 Youth Exchange Program What is Rotary? World’s oldest and most international service organization World’s oldest and most international service organization 1¼ million Rotarians, in 170+ countries1¼ million Rotarians, in 170+ countries Celebrating 100 th anniversary in 2005Celebrating 100 th anniversary in 2005 32,000 clubs, in 520 districts32,000 clubs, in 520 districts Rotary Motto: “Service Above Self” Rotary Motto: “Service Above Self” “The Four Way Test” “The Four Way Test” Is it the TRUTH?Is it the TRUTH? Is it FAIR to all concerned?Is it FAIR to all concerned? Will it build GOOD WILL and better friendships?Will it build GOOD WILL and better friendships? Will it be BENEFICIAL to all concerned?Will it be BENEFICIAL to all concerned? The Rotary Foundation The Rotary Foundation Ambassadorial ScholarshipsAmbassadorial Scholarships Polio PlusPolio Plus Group Study ExchangeGroup Study Exchange

5. Rotary District 5520 Youth Exchange Program What is Rotary? New Mexico & West Texas is District 5520 New Mexico & West Texas is District 5520 Includes major cities of Albuquerque, El Paso and Santa Fe Includes major cities of Albuquerque, El Paso and Santa Fe 70 Rotary Clubs70 Rotary Clubs In 2007-08:In 2007-08: 17 inbound exchange students (from 12 countries) 17 inbound exchange students (from 12 countries) 13 outbound exchange students (to 10 countries) 13 outbound exchange students (to 10 countries)

6. Rotary District 5520 Youth Exchange Program Purpose of the RYE Program Provide high school students an opportunity to spend a year studying in another country, learning the language, discovering the culture, developing skills and maturity Provide high school students an opportunity to spend a year studying in another country, learning the language, discovering the culture, developing skills and maturity Bring the world into our local communities through friendship Bring the world into our local communities through friendship Promote Rotary’s goal of world peace and understanding, one person, one exchange at a time Promote Rotary’s goal of world peace and understanding, one person, one exchange at a time

7. Rotary District 5520 Youth Exchange Program Purpose of the RYE Program District-to-district program District-to-district program 8,000 exchange students per year 8,000 exchange students per year Open to children of Rotarians and non-Rotarians alike Open to children of Rotarians and non-Rotarians alike Operated completely by volunteer Rotarians as part of Rotary’s commitment to international and community service Operated completely by volunteer Rotarians as part of Rotary’s commitment to international and community service

8. Rotary District 5520 Youth Exchange Program Who are Rotary Exchange Students? Outstanding young people Outstanding young people Age 15-18½ upon arrival Age 15-18½ upon arrival Carefully selected and well prepared Carefully selected and well prepared Most speak English well Most speak English well Anxious and excited to: Anxious and excited to: Learn our languageLearn our language Discover American cultureDiscover American culture Represent their countriesRepresent their countries Become part of your familyBecome part of your family

9. Rotary District 5520 Youth Exchange Program Expectations of Host Families Provide room and board Provide room and board Treat student like your own child Treat student like your own child Help with challenges Help with challenges LanguageLanguage SchoolSchool Culture shockCulture shock HomesicknessHomesickness Provide an ear to listen, a shoulder to cry on, a hand to depend on Provide an ear to listen, a shoulder to cry on, a hand to depend on

10. Rotary District 5520 Youth Exchange Program Expectations (cont.) Treat student as a member of the family Treat student as a member of the family Delegate daily responsibilities for the home Delegate daily responsibilities for the home Be prepared to say “NO” when appropriate Be prepared to say “NO” when appropriate

11. Rotary District 5520 Youth Exchange Program Sample Family Rules Be on time Be on time Curfew Curfew Do School Work Do School Work No telephone after a certain hour No telephone after a certain hour Help with chores Help with chores

12. Rotary District 5520 Youth Exchange Program Use of Telephone Explain how it works: set rules for use Explain how it works: set rules for use Limit calls to home country (international calls) Limit calls to home country (international calls) Phone cardPhone card CollectCollect Ect…Ect…

13. Rotary District 5520 Youth Exchange Program Use of Computer Limit time Limit time Limit/prohibit downloads Limit/prohibit downloads

14. Rotary District 5520 Youth Exchange Program Expectations of Students Adapt to host family Adapt to host family Learn our language and culture Learn our language and culture Perform well in school Perform well in school Communicate Communicate Represent country and Rotary Represent country and Rotary Participate with Rotary, school, and community Participate with Rotary, school, and community Return home within 2 weeks of end of school, or 1 week after EOY trip Return home within 2 weeks of end of school, or 1 week after EOY trip

15. Rotary District 5520 Youth Exchange Program Expectations of Students Program Rules Program Rules DrivingDriving Alcohol and DrugsAlcohol and Drugs SmokingSmoking School attendanceSchool attendance RelationshipsRelationships WorkingWorking TravelingTraveling Visits from homeVisits from home Phone calls, e-mails, IMPhone calls, e-mails, IM

16. Rotary District 5520 Youth Exchange Program Expectations (cont.) Country Presentation to Rotary (and others…) Country Presentation to Rotary (and others…) Travel is restricted Travel is restricted When a student is traveling outside the District inform Youth Exchange chairpersonWhen a student is traveling outside the District inform Youth Exchange chairperson RYE is not a travel programRYE is not a travel program Opportunities for travel may exist with Rotary club members and host familiesOpportunities for travel may exist with Rotary club members and host families

17. Rotary District 5520 Youth Exchange Program Expectations at School Ensure clear understanding of school credits (if transfers home or not) Ensure clear understanding of school credits (if transfers home or not) Ensure understanding if student is allowed to graduate (usually no) Ensure understanding if student is allowed to graduate (usually no) Ensure regular class attendance and attention to work Ensure regular class attendance and attention to work Assure school that any missed work will be completed Assure school that any missed work will be completed

18. Rotary District 5520 Youth Exchange Program Sports at School UIL regulations will determine if student can participate and at what level UIL regulations will determine if student can participate and at what level Generally students that have graduated cannot play on varsity teams Generally students that have graduated cannot play on varsity teams Participation in varsity sports requires paperwork and may have fees Participation in varsity sports requires paperwork and may have fees

19. Rotary District 5520 Youth Exchange Program Making Close Friends A major challenge to YE students A major challenge to YE students Help find activities for students Help find activities for students SportsSports TheatreTheatre BandBand ClubsClubs Active participation is good cure for homesickness

20. Rotary District 5520 Youth Exchange Program Expectations of Host Clubs Select host families Select host families Provide counselor Provide counselor Help with school arrangements Help with school arrangements Supply monthly allowance Supply monthly allowance Bring to meetings regularly Bring to meetings regularly Involve in club activities Involve in club activities Involve with members’ lives Involve with members’ lives Support host families Support host families Provide transportation to 4 mandatory district meetings Provide transportation to 4 mandatory district meetings

21. Rotary District 5520 Youth Exchange Program Arrival and Settling In Welcoming your student Welcoming your student Notify us of any flight changesNotify us of any flight changes Make arrangements with Club YEO to meet studentMake arrangements with Club YEO to meet student Assist with lost baggage reportsAssist with lost baggage reports First Night Questions First Night Questions School arrangements School arrangements

22. Rotary District 5520 Youth Exchange Program School Educational program, student visas Educational program, student visas Visit ASAP to set schedule Visit ASAP to set schedule NO Driver Education NO Driver Education Encourage participation Encourage participation SportsSports Music, Drama, etc.Music, Drama, etc. InteractInteract Homework Homework

23. Rotary District 5520 Youth Exchange Program Rotary Involvement Counselor contact at least once/month Counselor contact at least once/month Club meetings at least once/month (receive allowance) Club meetings at least once/month (receive allowance) Encourage involvement by members Encourage involvement by members Help with school issues Help with school issues Support host family Support host family Arrange transition to new host family Arrange transition to new host family Monthly allowance Monthly allowance Pay district YE student fee Pay district YE student fee

24. Rotary District 5520 Youth Exchange Program Activities and Calendar Inbound Orientation, Sep. 14-7 Inbound Orientation, Sep. 14-7 Albuquerque, NMAlbuquerque, NM Arrive Thursday afternoon or evening (Transportation by host Rotary Club)Arrive Thursday afternoon or evening (Transportation by host Rotary Club) Pick up Sunday AMPick up Sunday AM Joint Inbound/Outbound, December 4-7 Joint Inbound/Outbound, December 4-7 Roswell/Carlsbad, NMRoswell/Carlsbad, NM Arrive Thursday afternoon or evening (Transportation by host Rotary Club)Arrive Thursday afternoon or evening (Transportation by host Rotary Club) Pick up Sunday AMPick up Sunday AM

25. Rotary District 5520 Youth Exchange Program Activities and Calendar Ski Weekend, February 5-8 Ski Weekend, February 5-8 Ruidoso, NMRuidoso, NM Arrive Thursday afternoon or evening (Transportation by host Rotary Club)Arrive Thursday afternoon or evening (Transportation by host Rotary Club) Pick up Sunday AMPick up Sunday AM Balloon Fiesta, second weekend October (optional) Balloon Fiesta, second weekend October (optional) Albuquerque, NMAlbuquerque, NM Arrive Thursday afternoon or evening (Transportation by host Rotary Club)Arrive Thursday afternoon or evening (Transportation by host Rotary Club) Pick up Sunday AMPick up Sunday AM

26. Rotary District 5520 Youth Exchange Program District Conference Arrive Thursday afternoon or evening (Transportation by host Rotary Club) Arrive Thursday afternoon or evening (Transportation by host Rotary Club) Pick up Sunday AM Pick up Sunday AM

27. Rotary District 5520 Youth Exchange Program Support System Club Level Counselor Youth Exchange Officer President District Level Country Counselor Youth Protection Officer Chairperson

28. Rotary District 5520 Youth Exchange Program Being 1 st /2 nd /Last Host Family First Host Family First Host Family Excitement – everything is newExcitement – everything is new Culture shock – major adaptationsCulture shock – major adaptations Language strugglesLanguage struggles School arrangementsSchool arrangements Often the closest bondsOften the closest bonds

29. Rotary District 5520 Youth Exchange Program Being 1 st /2 nd /Last Host Family Second (or Third) Host Family Second (or Third) Host Family Transition issuesTransition issues New rules and family practicesNew rules and family practices Language and culture begin to “click”Language and culture begin to “click” Last Host Family Last Host Family Comfortable with language and cultureComfortable with language and culture Big events: prom, graduation, departureBig events: prom, graduation, departure Preparing for separationPreparing for separation Tearful goodbyesTearful goodbyes

30. Rotary District 5520 Youth Exchange Program Rotary Rules Drinking Rotary International and District 5520 do not allow students to drink alcoholic beverage. Rotary International and District 5520 do not allow students to drink alcoholic beverage. If host family customarily has wine or beer with dinner, students may have a glass of beer or wine. If host family customarily has wine or beer with dinner, students may have a glass of beer or wine.

31. Rotary District 5520 Youth Exchange Program Rotary Rules Drugs Rotary International and District 5520 have a zero tolerance to drug use. Students using drugs will be sent home. Rotary International and District 5520 have a zero tolerance to drug use. Students using drugs will be sent home.

32. Rotary District 5520 Youth Exchange Program Rotary Rules Driving Rotary International and District 5520 do not permit driving motorized vehicles. Rotary International and District 5520 do not permit driving motorized vehicles. YE students may not get a drivers license during their exchange year. YE students may not get a drivers license during their exchange year. Motorized vehicles includes cars, boats, skidoos, and jet skis. Motorized vehicles includes cars, boats, skidoos, and jet skis.

33. Rotary District 5520 Youth Exchange Program Rotary Rules Dating Rotary discourages steady romantic relationships with only one person. Students are encouraged to meet as many people as possible and are encouraged to date as many people as possible. Rotary discourages steady romantic relationships with only one person. Students are encouraged to meet as many people as possible and are encouraged to date as many people as possible.

34. Rotary District 5520 Youth Exchange Program Money Students are encouraged to open bank accounts when they arrive in the District. Students are encouraged to open bank accounts when they arrive in the District. Often banks will provide ATM cards even if the student is a minor. Often banks will provide ATM cards even if the student is a minor. A separate bank accounts is to be established for the $400 emergency fund, with the signatory being someone other than the student. A separate bank accounts is to be established for the $400 emergency fund, with the signatory being someone other than the student.

35. Rotary District 5520 Youth Exchange Program Sexual Abuse and Harassment Sexual abuse Sexual abuse Engaging in implicit or explicit sexual acts with a young person or forcing or encouraging a young person to engage in implicit or explicit sexual acts alone or with another person of any age, of the same or opposite sex. This includes non touching offenses, such as indecent exposure or showing a young person sexual or pornographic material.Engaging in implicit or explicit sexual acts with a young person or forcing or encouraging a young person to engage in implicit or explicit sexual acts alone or with another person of any age, of the same or opposite sex. This includes non touching offenses, such as indecent exposure or showing a young person sexual or pornographic material. Sexual harassment Sexual harassment Sexual advances, requests for sexual favors, or verbal or physical conduct of a sexual nature. In some cases, sexual harassment precedes sexual abuse and is used by sexual predators to desensitize or groom their victims.Sexual advances, requests for sexual favors, or verbal or physical conduct of a sexual nature. In some cases, sexual harassment precedes sexual abuse and is used by sexual predators to desensitize or groom their victims.

36. Rotary District 5520 Youth Exchange Program Sexual Abuse and Harassment Sexual harassment examples Sexual harassment examples Sexual epithets, jokes, written or spoken references to sexual conduct, talking about one ’ s sex life in the presence of a young person, and comments about an individual ’ s sexual activity, deficiencies, or prowessSexual epithets, jokes, written or spoken references to sexual conduct, talking about one ’ s sex life in the presence of a young person, and comments about an individual ’ s sexual activity, deficiencies, or prowess Verbal abuse of a sexual natureVerbal abuse of a sexual nature Display of sexually suggestive objects, pictures, or drawingsDisplay of sexually suggestive objects, pictures, or drawings Sexual leering or whistling, any inappropriate physical contact such as brushing or touching, obscene language or gestures, and suggestive or insulting commentsSexual leering or whistling, any inappropriate physical contact such as brushing or touching, obscene language or gestures, and suggestive or insulting comments

37. Rotary District 5520 Youth Exchange Program Sexual Abuse and Harassment 1.Receive the report.  Listen attentively and stay calm.  Assure privacy but not confidentiality.  Get the facts, but don ’ t interrogate.  Be nonjudgmental and reassure. 2.Protect the young person.  Ensure the safety and well-being of the youth exchange student by removing him or her from the situation immediately and preventing all contact with the alleged abuser or harasser.

38. Rotary District 5520 Youth Exchange Program Sexual Abuse and Harassment : Reporting 3.Report the allegations to appropriate authorities — child protective services or law enforcement. Immediately report all cases of sexual abuse — first to the appropriate law enforcement authorities for investigation and then to the club and district leadership for follow-through. Immediately report all cases of sexual abuse — first to the appropriate law enforcement authorities for investigation and then to the club and district leadership for follow-through. Report allegations of sexual harassment to the District 5520 Youth Protection Officer, David Driscoll, who is responsible for seeking the advice of appropriate agencies and interacting with them. Report allegations of sexual harassment to the District 5520 Youth Protection Officer, David Driscoll, who is responsible for seeking the advice of appropriate agencies and interacting with them.

39. Rotary District 5520 Youth Exchange Program Sexual Abuse and Harassment :Reporting 4. Avoid gossip and blame. Be careful to protect the rights of both the victim and the accused during the investigation. Be careful to protect the rights of both the victim and the accused during the investigation. District 5520 will maintain the privacy (as distinct from confidentiality) of any accused person by limiting discussions only to those people who need to know. The audience will be limited to the club counselor, club youth exchange officer, district youth exchange officer, district Youth Protection Officer, the District Governor, and appropriate government or law enforcement individuals. District 5520 will maintain the privacy (as distinct from confidentiality) of any accused person by limiting discussions only to those people who need to know. The audience will be limited to the club counselor, club youth exchange officer, district youth exchange officer, district Youth Protection Officer, the District Governor, and appropriate government or law enforcement individuals.

40. Rotary District 5520 Youth Exchange Program Sexual Abuse and Harassment : Reporting 5.Do not challenge the alleged offender. Don ’ t contact the alleged offender. In cases of sexual abuse, interrogation must be left entirely to law enforcement authorities. In cases of non criminal harassment, the district governor or youth protection officer is responsible for follow-through and will contact the alleged offender after the young person has been moved to a safe environment. Don ’ t contact the alleged offender. In cases of sexual abuse, interrogation must be left entirely to law enforcement authorities. In cases of non criminal harassment, the district governor or youth protection officer is responsible for follow-through and will contact the alleged offender after the young person has been moved to a safe environment.

41. Rotary District 5520 Youth Exchange Program Sexual Abuse and Harassment : Follow up Confirm that the student has been removed from the situation immediately and has no contact with the alleged sexual abuser.Confirm that the student has been removed from the situation immediately and has no contact with the alleged sexual abuser. Offer the student an independent, non-Rotarian counselor to represent his or her interests. Ask social services or law enforcement to recommend someone who is not a Rotarian or in any way involved with the youth program.Offer the student an independent, non-Rotarian counselor to represent his or her interests. Ask social services or law enforcement to recommend someone who is not a Rotarian or in any way involved with the youth program. Contact the student ’ s parents or legal guardian.Contact the student ’ s parents or legal guardian.

42. Rotary District 5520 Youth Exchange Program Passports Students must have their passport with them whenever they leaqve their host town, or when the go into Mexico. Students must have their passport with them whenever they leaqve their host town, or when the go into Mexico. Students should make a copy of the picture page of their passport, the DS 2019 form, the I-94 form, and visa and keep these copies with them at all times. Students should make a copy of the picture page of their passport, the DS 2019 form, the I-94 form, and visa and keep these copies with them at all times.

43. Rotary District 5520 Youth Exchange Program Employment Students are on a J-1 visa which prohibits working. Students are on a J-1 visa which prohibits working.

44. Rotary District 5520 Youth Exchange Program Religion Rotary does not promote any particular religion. Rotary does not promote any particular religion. Students are encouraged to go to church with host families. Students are encouraged to go to church with host families. If students request that they attend services of their religion, if at all possible, host families should try to comply with the student’s request. If students request that they attend services of their religion, if at all possible, host families should try to comply with the student’s request.

45. Rotary District 5520 Youth Exchange Program Insurance Students are required to obtain health insurance prior to coming to District 5520. Students are required to obtain health insurance prior to coming to District 5520. Students who do not have proof of insurance will be required to obatin it at September orientation meeting. Students who do not have proof of insurance will be required to obatin it at September orientation meeting. Host families and clubs are not responsible for student’s insurance. Host families and clubs are not responsible for student’s insurance.

46. Rotary District 5520 Youth Exchange Program Visits by family or friends District 5520 encourages students to have family of friends visit at the end of their exchange year. District 5520 encourages students to have family of friends visit at the end of their exchange year. Visits during the beginning of the exchange year tend to cause or increase homesickness Visits during the beginning of the exchange year tend to cause or increase homesickness

47. Rotary District 5520 Youth Exchange Program Students Role as Ambassador Students portray their whole country Students portray their whole country By their attitudeBy their attitude By their decisionsBy their decisions By their appearanceBy their appearance By their willingness to do for othersBy their willingness to do for others Students can make a difference in how people in the US view their country

48. Rotary District 5520 Youth Exchange Program The End of the Year Leaving for home will be harder than leaving home was a year earlier Leaving for home will be harder than leaving home was a year earlier Reverse culture shock Reverse culture shock “The more successful the exchange, the harder the re-entry” “The more successful the exchange, the harder the re-entry” You WILL see them again, and you will have travel opportunities unlike any you’ve experienced before. You WILL see them again, and you will have travel opportunities unlike any you’ve experienced before.

49. Rotary District 5520 Youth Exchange Program Summary Thank You!!! Rotary has a great year planned Rotary Youth exchange program will not work without dedicated host families like you who show care concern and a loving attitude to our students. Rotary Youth exchange program will not work without dedicated host families like you who show care concern and a loving attitude to our students. We are more than eager to help! We are more than eager to help! Finally, PLEASE complete the Orientation Form and return it to your YEO/Counselor Finally, PLEASE complete the Orientation Form and return it to your YEO/CounselorOrientation FormOrientation Form