2. MULTI-DISTRICT CONTACT & WEBSITE
SCANEX Website:
Ronda Werner , YE Chair, D-5240
Multi-District SCANEX/Rotary YES
Managing Director Programs

3. OUTLINE PURPOSE OF RYE PROGRAM BRIEF OVERVIEW OF RYE PROGAM
TERMINOLOGY & Types of Exchanges
YOUTH EXCHANGE FAQ’S
HOW TO HOST A STUDENT
ROTARY COUNSELOR
REVIEW

4. WHAT IS ROTARY YES/SCANEX?
Organization of 10
Rotary Districts in
So. Calif, AZ, Nevada,
Hawaii &Utah that
pool their resources
to provide effective & efficient services.
Rotary YES has the COMBINED advantage of years of YE experience together with Rotarians in local Districts.

5. PURPOSE OF RYE TO PROMOTE PEACE & UNDERSTANDING
STUDENTS BECOME BETTER WORLD CITIZENS
LEARN A NEW CULTURE & LANGUAGE
INT’L CONFLICT RESOLUTION CAREERS & SCHOLARS
EXPERIENCE OF A LIFETIME
FUTURE AMBASSADORIAL SCHOLARS
FUTURE ROTARIANS
COLLEGE APPLICATION
CAREER ADVANCEMENT & OPPORTUNITIES
LIVE THE CULTURE, NOT JUST READ ABOUT IT

6. ROTARY YOUTH EXCHANGE VS. OTHER YE PROGRAMS
RYE is run by volunteers so cost is significantly less than comparable programs
Student is Hosted by whole Rotary Club
Have 2-3 Host Families
Receive Stipend
Many planned activities
End of year tours

7. BACKGROUND OF RYE
This year almost 8,000 students from 80 countries will enrich their lives
Students will see another part of the world from the inside out
through RYE
RYE Began in
California in 1939

8. TERMINOLOGY OUTBOUND – Student Going Abroad from our District
INBOUND – Student Placed in our District From Abroad
ROTEX – former Inbound or Outbound
RYE – Rotary Youth Exchange
YEO – Youth Exchange Officer
LTEP: Long Term Exchange Program

9. TYPES OF EXCHANGES SHORT TERM: Family to Family Only 3-6 Weeks
Summer Program
Short Application
No Student Visa Req’d
LONG TERM:
Full Academic Year
Student has 1-4 host families (3 Optimal)
Student has J-1 Visa and must attend HS
Student Learns Language Fluently
Not Family-to-Family

10. YOUTH EXCHANGE FAQ’S

11. Who is eligible to be an exchange student?

12. ELIGIBLE STUDENTS OUTBOUND or INBOUND STUDENTS:
May be related to Rotarian OR NOT
Aged 15 – 18.5 at start of exchange
Enthusiastic, adaptable, above avg. grades
Can go abroad before or after graduation as long as student is within age range
Prefer to go Junior Year but this is optional
Sources: Interactors, RYLA grads, Club, Foreign Language Classes

13. TIMELINE July - November Recruit Outbounds, Club interviews prospects
December Outbound Apps & Deposit due
March – May: Place Inbounds, Home Visits, Host Family Apps
Early Spring: Outbound Orientation for So. Cal held in Oxnard
Mid July: Host Family & Counselor Training
Mid to Late August: Inbound students arrive and Outbounds Depart
2nd Weekend in Sept.: Inbound Rotary YES/SCANEX Orientation for all So. Cal /So.Nevada Inbounds

14. How Do We Host a Student?
Appoint Club YEO/Counselor (can be same person)
Let District YEO know of interest in Hosting (students placed in Spring)
Board Approval for Hosting a Student
Budget approx. $1,500 to cover student’s expenses - $100 Mo. Stipend, Misc., District Conference, RYLA, etc.
Confirm 1st Host Family & possible 2nd & 3rd families
Can co-host with nearby Rotary Club

15. HOW DO WE PROMOTE RYE? Appoint Club YEO
Club YEO attends District Assembly New Generations Session
RI has Host Family primer & other materials on RI website
District YEO has a FAQ sheet for potential host families
Let Interactors know about program – may want to go abroad or be host family
Offer Outbound scholarship to help deserving student go abroad

16. HOST FAMILY SOURCES Club members – Club YEO should ask in person
Interact Club, RYLA Grads
Student’s friends at school
Families of Outbound Students
Hosts do NOT Have to be Rotarians as long as they are willing and suitable
Sources: Friends, Neighbors, Church
Ideally students have 2-3 host families – length of time is totally flexible

17. HOST FAMILY & COUNSELOR ORIENTATION
Held in mid-July before students arrive
Covers Host Family and Counselor Responsibilities, answer questions
Helps Families understand program & rules, cycles of homesickness, adaptation
Discuss Expectations
Go over the planned YE Activities

18. ROTARY COUNSELOR Is available to student for the whole year
Meets with student at least once a month
Helps find & Interview Host Families
Provides Counseling & Support
Develops trust and good rapport
Watches out for signs of abuse or harassment
Former Host Parents make good Counselors
Counselor has to be Rotarian

19. YOUTH ABUSE AND HARASSMENT PREVENTION
New Policy from RI – Applies worldwide
Host Families & Counselors undergo a basic criminal background check
We have Youth Abuse & Harassment Prevention Policy & Committee for District
Follow RI Stmt of Conduct for working with Youth
All Districts in SCANEX are certified for Youth Exchange

20. REVIEW STEP & LTEP Program – Eligible Students
Multi-District Program: Rotary YES/SCANEX
STEP & LTEP Program – Eligible Students
Timeline: Place INBOUNDS in Spring & Recruit OUTBOUNDS in Fall
Promote RYE: Club YEO, Recruit Outbound Student and Host Families for Inbound Student
Brochure & FAQ handouts are available
Safety of students is foremost