SE Document Document Control Software

SE Document SE Document is a Document Management Software System to help you meet all document control requirements of SQF, ISO or any GFSI Scheme. We are going to show you some screenshots to show you how it works. They show the system pre-loaded with our SQF Templates.

This screenshot shows an example of a structure created for SQF related documents: Food Safety Manual Procedures Forms Pre-Requisite Programs Control Logs SE Document allows users to create a structure with all types of documents and records to be managed.

SE Document keeps all required / applicable data such as ID numbers, Title, Author (Controller), Revision numbers, Revision Date, Validity, Document / Record Summary related to all documents & records. All these data fields may be used as search criteria when looking for documents and records registered into the system. This screenshot shows the data of the document (Food Safety Plan) that is registered under the category of Procedures.

SE Document allows users to associate parent/child documents to any existing document or record registered into the system. It also shows some other system controls such as: revision (see next slide) keywords printed copies, requests; that may be associated to any document or record registered into the system. This screenshot shows that a document (Food Safety Fundamentals) is associated as a child document of the document (Food Safety Plan).

This screenshot shows details of the revisions of the document (Food Safety Plan) under the document data.

Easily see which users are authorized to view the document (Food Safety Plan). These users will receive notifications of acknowledgement and training every time a new revision (version) of the document is released. This screenshot shows that the user (Edson) had read (open to view) this document on May 23, 2012 and that both users (Edson and Joe) were trained on this document on May 5, This screenshot shows details of the security settings that may be applied to documents.

SE Document allows users to manage and control all revisions associated with this document. In this case, the system shows that the document (Food Safety Plan) is under revision. It also shows that revision “0” is the current revision and that revision “1” is on draft. This screenshot shows that the system indicates which documents are under revision.

You can see when the revision started and who is responsible for each step of the revision process (draft, review, approval and release). You’ll also see the deadlines (in days from the revision starting date) for each step of the process. This screenshot shows details of the revision “1”.

This screenshot shows some other details such as “revision reason” and “description” for of revision “1”.

SE Document allows users to search for documents using various search criteria such as: ID# title content status category who has access and a lot more. When listing all documents that meet the user’s search criteria, SE Document indicates the status of each document by an icon as shown in this screenshot. SE Document indicates the status of each document by an icon

SE Document allows authorized users to access (view) documents and records of various formats including word, excel, pdf, pictures, CAD drawings and etc. To view a selected document (Document Change Request Form) or record the only thing authorized users have to do is to click the view button. The system will then open the document file automatically on a “view mode” as shown in this screenshot. If the user has no permission to view the document or record, a message will pop out to indicate no access is permitted. “View Mode”

SE Document allows authorized users to search and view all document revisions and their statuses. This screenshot shows two revisions related to document (Food Safety Plan). It shows that revision “0” is the “current” revision and that revision “1” is under “approval”. This screenshot shows two revisions related to document (Food Safety Plan).

SE Document allows authorized users to search and view all trainings associated with documents. This screenshot shows that the document (Food Safety Plan) has a training associated to it.

This screenshot shows the document (Food Safety Plan) training data

This software may be purchased either: As a license version, installed on your servers $3500 On a monthly contract, accessed via the web $220/month When you purchase, allow 2 weeks for the configuration of the system based on your needs. Then you will receive free training (via phone) to get you started. SE Document Options

Template Options If you are purchasing templates from tools.com: we can pre-load templates for you you can receive the system pre-loaded with the templates or, you can upload them after you creating all your documents based on these templates.

More information Want to see more? Contact us to schedule an online demo or to send us your questions.