Mike Castillo Director of Central Services Asset Processing.

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Presentation transcript:

Mike Castillo Director of Central Services Asset Processing

Property Control Asset Processing Purpose for Identifying Assets Tracking for Inventory Purposes  Spot Check Inventories (Target Assets)  Annual Inventory (All Assets) Reporting to State Property Accounting (SPA)  Monthly (Additions, Adjustments and Disposals)  Annual Financial Report Certification (Reconciliation) of SPA Balances (Capital Assets)  Annual Financial Report Note 2  Depreciation  Annual Inventory Certification

Property Control Asset Processing Key Information for Property Control to Identify Assets Purchasing Information. (Physical Data)  Asset Profile  EIS Alternate Account (Comptroller Object Codes)  Description  Purchase Value  Purchase Dept ID  Capital/Controlled Indicators  Life of Asset Voucher Information. (Financial Data)  Amount Paid to Vendor  Voucher (Invoice) Date  Voucher Posting Date

Property Control Asset Processing Processing the Asset  Combine Physical and Financial data through the EIS Asset Management Pre - Interface run control.  Move the data to the Asset Management Consolidation run control for multiple asset lines on a Purchase Order.  Group the physical and financial data lines by tag number and move to the Asset Management Transaction Loader.  Enter the accountability Dept ID in Asset Management.  Process a Property Acquisition Notice for review by the department for location, description, and serial number confirmation.  Enter in EIS Asset Management the location and any changes on the Property Acquisition Notice submitted by the department.

Property Control Asset Processing